Intent to Sole Source for Generator Switchgear Maintenance

951700-18-SNI-0049 Services, Generator Switchgear Maintenance Contract THIS IS A NOTICE OF INTENT, SOLE SOURCE This posting constitutes the Broadcasting Board of Governors (BBG) synopsis notice of Intent to award sole source as required under FAR 5.2 Synopsis of Proposed Contract Actions. This Notice of Intent is not a Request for Quote (RFQ) or a Request for Proposal (RFP). The Broadcasting Board of Governors/International Broadcasting Bureau (BBG), Office of Contracts (OMS/C) located at 330 Independence Ave, S.W., Washington, D.C. 20237, intends to award a Firm-Fixed Price Contract to Gregory Poole, Power Systems of Raleigh, North Carolina (Caterpillar) to provide regular preventive maintenance services for the station's Caterpillar 3516 diesel generator and associated ASCO transfer switch equipment at Government-owned facilities located at the International Broadcasting Bureau, Edward R. Murrow Transmitting Station Installation, 3919 VOA Site B Road, Grimesland, N.C., 27837, in the vicinity of Black Jack, North Carolina. In addition, Contractor shall provide and administer a full coverage warranty service program (Caterpillar Platinum Plus Coverage) for the generator set that shall provide for all customary parts and labor costs associated with a mechanical breakdown for the full duration of the contract. Warranty shall run for a period of 60 months in conjunction with the full period of performance of the maintenance services. During all preventive routines on the generator, Contractor shall exercise a local load test of the generator by employing the Peak shaving, Extended Parallel mode of operation. Contractor's technician shall verify nominal operation of the generator and associated switchgear for a minimum of one hour in this mode. Contractor shall perform oil sample analysis and provide format testing results on a quarterly basis. Analysis shall be consistent with Caterpillar Scheduled Oil Sampling processes and provide testing to analyze: (1) wear metals and dirt contamination, (2) Liquid contamination of oil, i.e., anti-freeze, fuel, and water, and (3) Contamination of oil by soot, oxidation and sulfur components. The Generator set is equipped with a Johnson Matthey, (HAPGUARD) CPMS stationary emission monitoring system. This firm-fixed price award will include a base period with four (4) one (1) year option periods. The statutory authority permitting other than full and open competition that is applicable to this procurement is 41 U.S.C. s 3304(a)(1) which is implemented in FAR 6.302-1 as follows: "When the supplies or services required by the agency are available from only one responsible source, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for. " The nature of the proposed sole source award requires these unique services and supplies to be provided by Power Systems of Raleigh, North Carolina (Caterpillar), to continue to provide ongoing Services for Generator Switchgear Maintenance". Over the past several years, the Contractor has performed this requirement. Any attempt to relocate this requirement to another site or to use another Contractor would result in an interruption of Services. This would be considerable cost to the Government. BBG could not identify any additional potential sources beyond Gregory Poole, Power Systems of Raleigh, North Carolina (Caterpillar), who can meet BBG's requirement. It has been determined that Gregory Poole, Power Systems of Raleigh, North Carolina (Caterpillar) is the only known Contractor to BBG who is capable of and authorized to continue the Services. This Notice of Intent is not a request for competitive price proposals. Interested firms must submit a written response that demonstrates their ability to provide the above. Also, interested firms must state how they would fulfill the requirement above and include appropriate documentation describing the number of years they have been providing such services. The written response received from interested firms shall provide sufficient details to allow for an evaluation by the government without the need for the submission of additional information. The written response must be submitted to Seneca Belinfontie, Contract Specialist by September 7, 2018 at 11:00 a.m. Eastern Time via email to sbelinfo@bbg.gov. ALL ATTACHMENTS MUST BE SENT IN "PDF FORMAT" AND INCLUDE THE SOLOCITATION NUMBER IN THE SUBJECT LINE. PELASE NOT THAT THE TOTAL SIZE OF ALL ATTACHMENTS MUST NOT EXCEED 23MB. Telephone or faxed responses are NOT acceptable and will NOT be considered. Any questions regarding this Notice of Intent shall be in writing and submitted to Seneca Belinfontie, Contract Specialist, via email to sbelinfo@bbg.gov and must include the solicitation number in the subject line. Any determination to compete or not to compete this proposed contract is solely within the discretion of the Government. This is a Public Notice and is not a Request for Proposal or Request for Quote.