Intent to Utilize the Florida Sheriffs Association Contract to Purchase Brush Truck

The City of Clermont has issued a Request for Information (RFI 26-044) to assess the market's capability to supply a Type-6 Wildland Firefighting 1000-Gallon Brush Truck, utilizing the Florida Sheriffs Association Contract (FSA25-VEF19.0). The RFI, posted on November 25, 2025, with a response deadline of December 5, 2025, seeks vendor input on product availability, specifications, and market options, serving as a preliminary step before potential procurement. The contract, managed by the Clermont Fire Department, involves a cooperative purchasing arrangement with an estimated annual expenditure of approximately $570,000, though specific pricing details are not solicited at this stage. Respondents are expected to submit their information electronically via the City’s OpenGov procurement portal, including vendor registration, IRS W-9, proof of insurance meeting specified coverage and rating standards, and detailed capability statements. The procurement process emphasizes strict compliance with insurance and safety requirements, including general liability coverage of at least $500,000 per occurrence, automobile liability of similar amounts, and workers’ compensation in accordance with Florida statutes. The contractor must provide background checks for personnel, maintain insurance naming the City as an additional insured, and adhere to indemnification obligations. The scope of work involves delivering a fully operational brush truck meeting detailed technical specifications, with performance and acceptance governed by inspection standards related to insurance and safety compliance. Contract administration details specify that the contractor is responsible for fee collection, maintaining updated personnel information, and providing timely notices for insurance changes or cancellations. The process is designed to facilitate vendor engagement and ensure that potential suppliers meet the City’s operational, safety, and contractual standards prior to formal award.