Interior Design

The New York State Department of Civil Service (DCS) seeks to procure Interior Design services pursuant to its discretionary purchasing authority under State Finance Law §163(6). This procurement opportunity is limited to New York State businesses certified pursuant to Article 15-A of the New York State Executive Law. BACKGROUND: The mission of the Department of Civil Service’s (DCS) Division of Strategic Planning and Innovation (SPI) is: “To perform management activities designed to set priorities, focus energy and resources, strengthen operations, and ensure that employees and other stakeholders are working together to achieve measurable results. The Division also leads critical Department projects, manages state-wide reporting, and provides oversight for information technology projects and support.” In alignment with the Department’s vision to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce, and to lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity, DCS is establishing sites throughout the State of New York. DCS is seeking to procure Interior Design Services to develop cohesive and aesthetically pleasing mockups, with consistent branding, for use at all sites. A general template of branding, colors, flooring, and lighting will be developed and owned by DCS for future use, with overall design consistency across all sites (within building parameters). DESCRIPTION OF REQUIREMENTS DESIGN CONCEPT The selected Contractor will provide DCS with individual final mockups/renderings and one (1) general concept, to be utilized at DCS’ discretion, that allows for consistent branding across all locations. Please note, locations vary in size from approximately 3,600 to 21,000 square feet, and the general concept should be transferable to locations of varying sizes. The general concept must include the following required elements: 1. Signage A cohesive interior and exterior signage concept, including recommended placement for future and ongoing use, including but not limited to: Exit signs Welcome signs Directional signs Room number signs/labels Monument signs Walk-off mats Lunch Boards Other signage, as needed and/or as requested by the Department, to enhance the overall design concept. 2. Coordinating paint colors A cohesive painting concept inclusive of, but not limited to, the following elements: Main paint colors for all spaces. Colors that are appropriate for the specific environment (e.g., do not produce eye strain or anxiety). Accent colors that are consistent with DCS branding. Please note that paint chips of the recommended colors will be required with the final concept. 3. Functional Flooring Options A cohesive flooring concept inclusive of, but not limited to, the following elements: Vinyl Composite Tile (VCT) or Luxury Vinyl Tile (LVT) preferred in common areas, lactation room, and break room. Easily maintainable carpet for staff offices and testing rooms. The Department welcomes other recommendations for flooring concepts. Manufacturer and color specifications will be required for proposed flooring options. 4. Lighting Aesthetically pleasing overhead lighting, designed to complement a variety of design concepts. Lighting should be functional within a professional environment, similar to the paint color requirements, where it does not produce additional eye strain or anxiety, etc. 5. Reception Area A cohesive and transferable reception area concept, which incorporates design elements that are welcoming and inclusive to all. The selected Contractor will be required to provide detailed drawings of the reception desk, subject to approval by DCS. DELIVERABLES The selected Contractor will provide DCS with individual final mockups/renderings and one (1) general concept, inclusive of all required design elements, to be utilized at DCS’s discretion, based upon the following project schedule. Interior Design Schedule: Within five (5) business days following execution of the resulting contract, DCS will schedule and hold a kickoff meeting. This meeting may be held virtually or in person and the Contractor must attend. Following the kickoff meeting, the Contractor will have 15 business days to submit the draft mockups/renderings and general concept to DCS. DCS will have 10 business days to review the draft deliverables and provide the Contractor with comments, questions, and/or requests for revisions. Should this timeframe be shortened, the Contractor's timeframe begins upon receipt of revisions. Following receipt of DCS’s comments, the Contractor will have 10 business days to revise the deliverables and resubmit them to DCS. DCS will have three (3) business days to review the revised deliverables and provide feedback. Should this timeframe be shortened, the Contractor's timeframe begins upon receipt of revisions. When the draft is approved, the Contractor will work with DCS to schedule and conduct an in-person presentation in Albany within 10 business days. The presentation will include the final concept, mockups/renderings, and samples. The Contractor will also provide an electronic CAD file of the final concept and mockups/renderings for DCS ownership and final approval. Once the final concept is approved by DCS, the Contractor will provide finish specifications, finish location plans, and detailed drawings for all sites, including, but not limited to, the custom mill for the reception desk, break area, and other areas requiring mill work. Drawings must be submitted to Landlords architectural firm for the purpose of obtaining a building permit. CAD files will be submitted. Contractor will be responsible for providing DCS with detailed drawings/mockups for interior signage location and design for DCS approval. Contractor will coordinate with the sign company and approve all proofs provided by the sign company. Contractor will be responsible for coordinating installation of interior signage with DCS. Contractor will be responsible for coordinating installation of Artwork with DCS. Contractor will be responsible for providing DCS with detailed drawings/mockups for exterior signage location and design for DCS approval. Contractor will coordinate with the sign company and approve all proofs provided by the sign company. Contractor will be responsible for coordinating installation of exterior signage with DCS. Contractor will make site visits before construction kickoff at DCS’ request. Contractor will be responsible for reviewing and approving submittals from the General Contractor (GC) regarding appearance of the site to conform with DCS branding guidelines. The concept will be in consultation with DCS and the General Contractor to ensure consistency with DCS branding. PRODUCT/MATERIALS The Contractor will provide DCS with the following products and materials. The Contractor will be responsible for the design of the products and materials, subject to DCS review and approval. The Contractor will also be responsible for the purchase and installation of the approved products and materials. Walk off mats (with NYS DCS Branding) Lunch Boards (with NYS DCS logo and directional information) Signage package (all interior directional, room labels, acrylic NYS DCS logo, and all exterior signage including monument signs, vinyl door clings, and acrylic wall signs.) All Artwork for the interior space of the CBT site. Other product(s) and/or material(s), as needed and/or as requested by the Department, to enhance the overall design concept. INSTALLATION The Contractor will be responsible for the installation of all approved products and materials, including, but not limited to: Interior Signage: Contractor will be responsible for coordinating the installation of interior signage with DCS. Exterior Signage: Contractor will be responsible for coordinating the installation of exterior signage with DCS. Artwork: Contractor will be responsible for coordinating the installation of Artwork with DCS. Other Product(s) and/or Material(s): Contractor will be responsible for coordinating the installation of product(s) and/or material(s) with DCS, as applicable. WAGE AND HOURS PROVISIONS Prevailing Wage Contractor must comply with all provisions of NYS Labor Law Article 8 or Article 9, including prevailing wage requirements, when applicable. If services are performed at a location subject to prevailing wage requirements, the Contractor and its subcontractors must pay at least the prevailing wage rate and pay or provide the prevailing supplements, including the premium rates for overtime pay, as determined by the New York State Department of Labor. PAYMENT FOR SERVICES DCS agrees to reimburse the Contractor for the Project Services over the term of the agreement based on the fees set forth in Attachment 4 – Schedule of Fees. Design Services - Contractor will be paid for the actual number of hours worked upon acceptance and delivery of the approved final design concept. Design Services will be billed at an all-inclusive hourly rate. This rate covers all costs and expenses, including, but not limited to, salary, overhead, fringe benefits, and travel. The estimated number of hours to complete the design project services is 2,000 hours. Installation Services – Contractor will be paid for the actual number of hours worked upon completion of applicable installation services. Installation Services will be billed at an all-inclusive hourly rate. This rate covers all costs and expenses, including, but not limited to, salary, overhead, fringe benefits, and travel. An estimated total of 2,000 hours will be allocated for installation services. Product and Materials – Product and materials will be reimbursed based on the actual cost of each product or material purchased. Product and materials must be itemized on the invoice and supported by documentation of the actual cost. Fees set forth in Attachment 4 – Schedule of Fees represent the charges payable by the Department for Design and Installation Project Services provided by the Contractor. The Contractor is bound by the fees identified in Attachment 4 for the entire Contract Term, unless amended in writing by the Parties. The Contractor may only invoice the Department after the services have been rendered and in accordance with the provisions set forth herein. The invoice must be emailed to the NYS Office of General Services Business Services Center at contact@example.gov, and DCS at contact@example.gov. The subject line must include the Invoice Number and the phrase, "Department of Civil Service". MINIMUM QUALIFICATIONS A minimum of five (5) years in business Prior experience completing work for a government agency. Must be NYS MWBE Certified Must pre-register and attend the mandatory site visit. (See below for additional details.) MANDATORY SITE VISIT **REQUIRED** *PRE-REGISTRATION IS REQUIRED* To pre-register, please send an email to: contact@example.gov using the subject line: “C000779 – Interior Design Site Visit”. Please include the company name, designated attendee, and contact information (phone number) in the body of the email. Site Visit Details Date and Time Tuesday, November 10th, 2026 @ 10:00 AM Location 23 Elm Street, Plattsburg, NY 12901 Contact Person Bill Hamilton Contact Number +1 (555) 000-0000 Special Instructions All pre-registered attendees must sign the attendance sheet upon arrival. SUBMISSION REQUIREMENTS To receive the required submission documents, vendors who pre-registered and subsequently attended the mandatory site visit must confirm their interest by emailing the Designated Contact(s) at contact@example.gov. When emailing, please include “C000779 – Submission of Interest” in the subject line. The company name and name of the designated attendee who attended the mandatory site visit should be included in the body of the email. Upon receipt of the email and verification of site visit attendance, the required submission documents will be provided. Interested vendors must include the following in their response to the solicitation: Vendors must meet the Minimum Qualifications listed above. A brief description of your organization as it relates to supporting SPI’s need for Interior Design Services. A list of government entities to which the Contractor has provided Interior Design Services. A sample of Interior Designs your organization has developed that fit the competencies outlined above. Certification as a NYS Minority-owned Business Enterprise or NYS Women-owned Business Enterprise. Resumes for proposed Key Staff. Attachment 1 – Offeror’s Certification Form Attachment 2 – Formal Offer Letter Attachment 3 – Procurement Lobbying Policy and Certification Attachment 4 – Schedule of Fees The Offeror must be willing to enter into an agreement substantially in accordance with the terms of the Draft Contract, Exhibit 1. IMPORTANT NOTICE: A Restricted Period under the Procurement Lobbying Law is currently in effect for this Procurement and will remain in effect until State Comptroller approval of the resultant Contract. During the Restricted Period for this Procurement, ALL communications must be directed in writing solely to the Designated Contact(s) listed below and shall be in compliance with the Procurement Lobbying Law. DESIGNATED CONTACT In accordance with New York State Finance Law § 139-j(2)(a) (Procurement Lobbying Law (PLL)), the following individual(s) is/are the Designated Contact(s) for this Solicitation. All questions relating to this Solicitation must be addressed to the following Designated Contact(s): Merissa Manell or Dyane McGee New York State Department of Civil Service Attn: Office of Financial Administration Empire State Plaza, Swan Street Building – Core 1 Albany, New York 12239 contact@example.gov Business enterprises awarded an identical or substantially similar procurement contract within the past five years: D'Addario Design Group LLC (DBA Design Implementation Group) Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) Total MWBE Goals: 100.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%