This Subcontract opportunity from Department Of Energy was posted on July 10, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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International Event Planning & Logistics Coordination

Closed

Federal

Submission Closed07/20/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

New

Federal

Commercial Space WeekCommercial Space Week is a forecast event organized by the Department of the Air Force Space Systems Command, scheduled to take place in Orlando, Florida. This comprehensive gathering aims to advance the global space economy by bringing together leaders from military, civilian, industry, and academic sectors. The event features four co-located components, including SpaceCom in collaboration with NASA, Space Mobility, the GSA Spaceport Summit, and the Commercial Space Week Expo, focusing on strategic discussions, technology discovery, and business development. The opportunity is categorized under NAICS code 561920 and was posted on November 12, 2026. It serves as a collaborative hub for government, defense, and emerging space entities to accelerate progress across the space ecosystem. Interested parties can find further information and registration details through the provided official registration portal and the Space Systems Command front door link.

Space Systems Command

POSTED

DEADLINE

Innovation Convening and Conference ManagementThe Innovation Convening and Conference Management subcontract focuses on the planning, coordination, and execution of industry-academic events for prime contractors involved in NYSERDA clean energy innovation projects. The scope of work includes organizing conferences, managing stakeholder outreach to industry partners and New York State universities, and handling matchmaking logistics. To achieve these goals, the contractor will utilize virtual conferencing platforms and event management software to deliver completed conferences, comprehensive attendee lists, and documented partnership outcomes. This opportunity is associated with NAICS code 561920 and is managed under the agency NYSERDA in New York. The solicitation was posted on November 12, 2026, with a response deadline set for January 6, 2027. Interested parties can find further details through the New York State Contract Reporter.

POSTED

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Event Management & ProductionThis subcontract for Event Management and Production, issued by ALPS Pte. Ltd., involves the planning and execution of a physical launch event for prime contractors working on Institute of Mental Health projects in Singapore. The selected provider will be responsible for developing event concepts and launch mechanisms, while coordinating essential logistics including sound systems, signage, and refreshments for approximately 35 attendees. The scope of work requires the utilization of audio-visual equipment and branding materials, with a strict requirement to adhere to all IMH facility access and safety protocols. Interested parties must submit their responses by December 7, 2026, to ensure the delivery of a fully executed launch event under NAICS code 561920.

POSTED

DEADLINE

Event Planning and Logistics CoordinationThis subcontract for Event Planning and Logistics Coordination supports prime contractors on International Fund for Agricultural Development projects, specifically focusing on the Development Finance Forum 2027 in Ethiopia. The selected provider will be responsible for the end-to-end execution of the forum, including venue sourcing, catering, transportation logistics, and the management of guest lists through specialized event management and registration software. Qualified candidates must possess demonstrated experience working with international diplomatic or intergovernmental organizations to ensure the event meets the required standards. The primary objective of the contract is the delivery of a fully executed event forum with all logistical components seamlessly managed.

POSTED

DEADLINE

Conference Planning and Management ServicesThis subcontract for Conference Planning and Management Services involves the end-to-end coordination of the project end close conference for prime contractors working on International Labour Organization projects in Ghana. The selected provider will be responsible for managing invitations, developing project close-out agendas, and overseeing the execution of the event timeline to ensure a successful conference and the delivery of a final attendance report. The role requires specialized expertise in local Ghanaian logistics and a strong understanding of event protocols specific to international organizations, particularly the UN and ILO. Performance of these services will take place within Ghana, focusing on the seamless administrative and operational delivery of the closing event.

POSTED

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Event Planning and ManagementThis subcontract for UNICEF focuses on the event planning and management of networking exchange spaces designed for prime contractors. The selected provider is responsible for the overall organization, coordination, and strategic planning of these spaces, ensuring effective collaboration among project partners. Key deliverables include the creation of a comprehensive framing note and a detailed work plan that outlines the methodology, schedule, and coordination efforts required for the initiative. The scope of work involves managing events across multiple destinations, specifically targeting locations in Paris and throughout West and Central Africa. By establishing a structured approach to these exchange spaces, the contract aims to streamline communication and strategic alignment for contractors operating on UNICEF projects.

POSTED

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Conference and production services for the Youth Guarantee side event in the context of URC 2027 in Tallinn in January 2027, ILO CO-Kyiv, Ukraine Please check the tender documentation on how to contact the Buyer

Solicitation # rfx_14280_Europe

The International Labour Office is soliciting offers for conference and production services to support the Youth Guarantee side event during the Ukraine Recovery Conference 2027, scheduled for January 2027 in Tallinn. This procurement, managed by the ILO CO-Kyiv office in Ukraine, is categorized under NAICS code 561920. Qualified organizations must demonstrate their ability to deliver the specified services and adhere to the terms and conditions outlined in the contract documentation to avoid potential disqualification or negative impacts on their evaluation. All bids must be submitted electronically through the ILO e-Sourcing Platform on the UNGM Portal. Offerors can respond via the online questionnaire or by importing a completed Excel version of the questionnaire. It is critical that all components are uploaded before the deadline, as the system will block further submissions once the server clock expires. Bidders are cautioned against using the messages tab for submissions and are advised to allow ample time for the transmission of large files to ensure their proposals are not rejected due to corruption or incomplete uploads.

POSTED

DEADLINE

ORGANISATION DE MASTERCLASS POUR LA JMFR ET JIEF 2026, AU PALAIS DE LA CULTURE

Solicitation # UNW-CIV-2026-00041

UN Women has issued a solicitation, reference number UNW-CIV-2026-00041, seeking qualified suppliers to organize masterclasses for the International Day of Women's Rights and the International Day for the Elimination of Violence against Women in 2026. The events are scheduled to take place at the Palais de la Culture in Côte d'Ivoire. Interested parties must submit their offers in accordance with the Request for Quotation documents, including the General Conditions of Contract and the specific terms of reference. Existing suppliers can access the process via the Quantum Supplier Portal, while new vendors are required to register through the United Nations Global Marketplace. All inquiries and submissions should be directed to the procurement office via the provided contact email.

POSTED

DEADLINE

Provision of Event Management, Technical Coordination and Documentation Services for the Development Finance Forum 2027 [email hidden]

Solicitation # IFAD/2026/028/RFP

The International Fund for Agricultural Development (IFAD), in collaboration with the Development Bank of Ethiopia (DBE), is soliciting proposals under solicitation IFAD/2026/028/RFP for the provision of event management, technical coordination, and documentation services for the Development Finance Forum 2027 in Ethiopia. The selected firm or consortium will be responsible for the comprehensive planning and execution of the event, including venue and catering logistics, participant management, stakeholder engagement, and the design of the event's look and feel. While the service provider manages the operational delivery, DBE and IFAD will provide strategic direction, technical inputs, and final approvals to ensure the original forum concept is maintained. Interested vendors must be registered in the UNGM portal at a minimum of the Basic Level to access tender documents and submit proposals. The submission process requires bidders to use the OPT IN function to confirm participation and upload a technical proposal, a commercial offer, and a self-assessment questionnaire via the My Tender Return section of the portal. All commercial offers must be quoted net of VAT, as IFAD is exempt from taxes, levies, and duties, and prices must remain fixed for the duration of the contract. The deadline for submission is December 3, 2026, at 11:00 CEST, Rome.

POSTED

DEADLINE

***REPUBLICATION*** Organisation d’un espace d’échange pour faciliter les mises en relation ciblées entre les acteurs de Fonds Muskoka et les bailleurs AMIE SONKO - [email hidden]

Solicitation # LRFQs-2026- 9207052

UNICEF is seeking a service provider to organize a targeted networking space to facilitate connections between the actors of the Muskoka Fund and potential donors. The Muskoka Fund is a regional mechanism involving WHO, UNFPA, UNICEF, and UN Women, focused on improving health and promoting the rights of women, mothers, newborns, children, and adolescents across Benin, Côte d'Ivoire, Guinea, Senegal, Chad, and Togo. As the fund transitions into a UN Multi-Partner Trust Fund (MPTF) in 2026, this initiative aims to mobilize resources from new donors, foundations, financial institutions, and private actors. The scope of work requires the organization of two mandatory events, one in Paris and one in the West and Central Africa region, encompassing a full suite of deliverables including a mobilization strategy, event programming, logistical setup, a visibility plan, and a final mission report. The selection process is based on a combined evaluation where the technical proposal is weighted at 80% and the financial offer at 20%, with a minimum technical qualification threshold of 80/100 points. Technical evaluation focuses on mobilization capacity, methodological approach, team organization, and the quality of deliverables. Bidders must adhere to DAP Incoterms 2010 and comply with strict UN ethical standards, including the prevention of sexual exploitation and abuse. All submissions must be in French and include a completed proposal form, supplier profile, and financial framework. Payments will be made via electronic transfer upon the submission of a single invoice in English.

POSTED

DEADLINE

BID FOR CONFERENCE PACKAGE FOR PROJECT END CLOSE- GPSLL Please check the tender documentation on how to contact the Buyer

Solicitation # rfx_14279_ROAF

The International Labour Organization (ILO) is soliciting bids for a conference package related to the project end close for GPSLL, with the place of performance located in Ghana. This solicitation, identified as rfx_14279_ROAF, is categorized under NAICS code 561920. Qualified bidders must submit their offers electronically through the ILO e-Sourcing platform, as late submissions or those that do not conform to the specified terms and conditions may be rejected. Proposals are organized into three response envelopes covering qualification, technical, and commercial requirements. Bidders can complete these sections directly within the platform or utilize an offline Excel questionnaire where mandatory fields are marked in yellow and optional fields in blue. All components of the offer must be uploaded before the submission deadline, which is governed by the platform's server clock. The ILO reserves the right to reject proposals that are unreadable, corrupted, or contain viruses.

POSTED

DEADLINE

Request for Quotation (RFQ): ): Provision of conference services for Meeting for Child Labour Platform (CLP) companies to share good practices on child labour due diligence in Kampala on 3rd December 2026. Please check the tender documentation on how to c

Solicitation # rfx_8167_ROAF

The International Labour Organization (ILO) is soliciting quotations for the provision of conference services to support a meeting for Child Labour Platform companies in Kampala, Uganda, scheduled for December 3, 2026. The primary objective of this event is to facilitate the sharing of good practices regarding child labour due diligence. This solicitation, identified as rfx_8167_ROAF, is categorized under NAICS code 561920 and requires bidders to be qualified and willing to deliver the specified services in accordance with the ILO's terms and conditions. All offers must be submitted electronically through the ILO e-Sourcing platform, accessed via the UNGM Portal, and must be uploaded before the specified deadline to avoid rejection. Proposals should be organized into three response envelopes covering qualification, technical, and commercial details. Bidders may use Excel for offline questionnaires before importing them into the system. For procurement inquiries, the ILO can be reached at [email hidden] or [email hidden], while technical assistance for the Jaggaer platform is available through designated regional helpdesks.

ILO

POSTED

1 day ago

DEADLINE

N/A

AI Contract Overview

The contract entails the full lifecycle planning and execution of an international ministerial and business forum with a hybrid event format, requiring comprehensive logistics coordination across multiple domains including venue selection and management, international travel arrangements, accommodation bookings for delegates and staff, and comprehensive on-site operational support. The scope demands end-to-end oversight from initial design and participant mobilization through to event delivery and post-event wrap-up, ensuring seamless integration of in-person and virtual components to accommodate global participation. The procurement is classified under NAICS code 561920 for other support services and is structured as a subcontract under the Department of Energy’s Headquarters Procurement Services. The solicitation was posted on July 10, 2026, with a response deadline of July 20, 2026, and the place of performance is not explicitly defined, indicating that activities may occur across international locations and digital platforms. The entity seeking services is expected to demonstrate proven experience in managing high-level diplomatic and business forums with complex logistical needs, including compliance with international regulatory and security requirements.

General Info

Manage international hybrid ministerial forum with global logistics, travel, and virtual-in-person integration under DOE subcontract.

Agency

Department Of Energy → Headquarters Procurement Services

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Not specified

Set-Aside

NONE

Documents

This scope was carved out of 89303026NIA000022.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

NOTICE OF INTENT - ATLANTIC COUNCIL OF THE U.S.

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PhaseClosed

PostedJul 10

subcontract

Response DeadlineJul 20

Deadline has passed

Submission Closed

07/20/2026, 10:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Energy → Headquarters Procurement Services

ContactsNo contacts available

OfficeN/A

Organization / AgencyDepartment Of Energy → Headquarters Procurement Services

Office AddressN/A

ContactsNo contact information available

Full Description

Full lifecycle planning and execution of an international ministerial and business forum, including hybrid event logistics, venue coordination, travel, accommodations, and on-site support.