INVITATION FOR BID IFB #S26-33384 Office Moving Services (Greater San Diego District)

The California Department of Rehabilitation is seeking a contractor to provide comprehensive office moving services on an as-needed basis across California, with a primary focus on the Greater San Diego District under Solicitation Number S26-33384. The contract covers labor, equipment, and materials for packing, transporting, delivering, unpacking, and managing office relocations, including the disassembly, reassembly, reconfiguration, moves, adds, and changes of modular furniture. All sensitive equipment such as computers, printers, and electrical devices must be pad-wrapped during transit, and secured storage is required when facilities are unavailable, with a standard storage unit sized at 53 feet by 8 feet (424 square feet). The contractor must remove all packing materials, debris, and rubbish from government premises and handle surplus property disposal as directed, though hazardous material removal is explicitly excluded and governed separately by state environmental agencies. The contractor must assign a dedicated move coordinator to maintain communication with the Department of Rehabilitation throughout the project, and all items to be moved must be inventoried with high-value items over $20,000 declared in advance. Sensitive handling and tagging of items requiring special care are mandatory, and the contractor must supply appropriately sized vehicles, avoiding the use of multiple smaller vehicles when one larger unit suffices, and must adhere to weight certification protocols for line haul moves over 100 miles, which require prior DOR approval. All pricing is structured as "not to exceed" rates, with hourly and mileage-based charges clearly defined; fuel surcharges, bridge tolls, and parking fees are pass-through costs requiring documentation, while other third-party expenses such as equipment rentals, bond fees, and additional labor must be pre-approved by the DOR. The contractor is fully liable for loss or damage caused by improper packing or transport, unless damage results from improper packing by non-contractor personnel or inherent susceptibility of the item, and the contractor’s rates must include full replacement value protection for all state property in custody. Claims for damage or loss must be filed in writing within nine months, with the contractor required to acknowledge receipt within 30 days and commit to resolution within 60 days. The contractor must comply with California’s State General Prevailing Wage Rates, submitting certified payroll records with every invoice, and provide proof of licensure including Class C-61, Division D-34, along with active business licenses, insurance certificates for commercial general liability ($1M per occurrence, $2M aggregate), automobile liability, and workers’