INVITATION FOR BID IFB #S26-33385 Office Moving Services (Inland Empire District)

The California Department of Rehabilitation is seeking competitive bids for comprehensive office moving services under solicitation S26-33385, covering the Inland Empire District for a one-year term with options to extend for two additional years. The contract requires the contractor to provide labor, equipment, and materials for packing, transporting, delivering, and unpacking office furniture and equipment, including the disassembly and reconfiguration of modular furniture. All sensitive items such as computers, printers, and electrical equipment must be pad-wrapped, and any property requiring special handling must be clearly identified and tagged. The contractor is responsible for securing storage in a 53’ by 8’ unit if needed, removing surplus property and debris from government premises, and ensuring all moves are conducted efficiently and safely. Work may occur outside standard business hours, including early mornings, evenings, or weekends, as directed by the Department. The contractor must assign a dedicated move coordinator to manage operations and maintain communication with the Department throughout each assignment. Pricing is structured as hourly rates for standard moves and mileage rates for line hauls exceeding 100 miles, with all rates serving as a “not to exceed” cap. Hourly rates are all-inclusive, covering wages, benefits, fuel, insurance, overhead, and materials, and must comply with California’s State General Prevailing Wage Rates in each applicable county. Third-party expenses like parking, tolls, rental equipment, and bond fees are allowed only as pass-through charges with documented receipts, while fuel surcharges are explicitly excluded. The contractor must submit certified payroll records with every invoice for wage verification and is required to maintain Commercial General Liability insurance of at least $1 million per occurrence and $2 million aggregate, along with Workers’ Compensation and Automobile Liability coverage if using commercially owned vehicles. Storage-in-transit requests require at least five days’ notice, and long-term storage beyond 90 days must be negotiated separately with an alternative facility approved by the Department. The contractor is fully liable for property damage or loss caused by improper handling during transit and must repair or replace State property at the State’s option, with claims to be filed within nine months and resolved within 60 days of acknowledgment. Bids must be submitted electronically via Cal eProcure by the deadline and include all required certifications, insurance documents, and wage acknowledgments. Award will go to the lowest responsive and responsible bidder, with a five percent evaluation preference for certified small businesses and disabled veteran enterprises. Any failure to comply with terms, including improper documentation or non-performance,