Invitation for Bid - Turnout Gear

Irondequoit Fire District Invitation for Bids (IFB): Structural Firefighting Protective Ensemble (Turnout Gear, Boots, and Helmets) Project Title: Structural Firefighting PPE Replacement under FY 2025 Assistance to Firefighters Grant (AFG) Issuing Agency: Irondequoit Fire District, 2960 Culver Road, Irondequoit, NY 14622 Contact: Chief Shane Metcalfe – SMetcalfe@IrondequoitFire.org | (585) 467-4241 ext. 101 Funding Source: FEMA Assistance to Firefighters Grant (FY 2025) – Uniform Guidance 2 C.F.R. 200 Procurement Standards apply. Purpose and Background The Irondequoit Fire District is soliciting sealed bids to furnish new NFPA-compliant turnout gear, structural firefighting boots, and helmets. This procurement standardizes firefighter PPE and replaces legacy ensembles in accordance with FEMA AFG program objectives for firefighter safety and operational readiness. Specifications (Technical Requirements) All garments and equipment shall comply with NFPA 1971 (2024 Edition) and OSHA 29 CFR 1910.156. Manufacturers must be ISO 9001-certified with at least 10 years of NFPA 1971 certification history. Each item shall carry a permanent manufacturer label with serial number, lot, and NFPA compliance mark. Turnout Gear Requirements (Full details per attached “Revised PPE Bid Spec 10-15-25.”) Coat: Tail-style dropped rear hem, Nomex/Kevlar or PBI-blend outer shell, detachable liner, reflective trim, departmental and rank identification. Pants: Ergonomic “Pro Fit” design, detachable liner, reinforced knees, quick-adjust suspenders, bellows pockets, Nomex or Kevlar stitching. Performance: TPP ≥ 35 cal/cm², THL ≥ 205 W/m², Water Penetration ≥ 25 cm, Seam Strength ≥ 100 lb. Warranty: Minimum 5-year manufacturer warranty; NFPA 1851 maintenance compliance. Leather Structural Firefighting Boots NFPA 1971 (2024) and ASTM F2413 compliant pull-on leather firefighting boots. Full-grain waterproof leather upper with moisture-barrier liner. Composite safety toe and puncture-resistant plate. Slip-resistant, heat-resistant Vibram-style outsole. Electrical hazard protection per ASTM standards. Moisture-wicking interior liner and padded shin guard. 14-inch pull-on height with dual side handles. Warranty: Minimum 1-year manufacturer warranty. Traditional Structural Firefighting Helmet NFPA 1971 (2024) compliant traditional-style structural helmet. Fiberglass or thermoplastic shell with high-heat resistance. Impact cap and 8-point suspension with ratchet adjustment. Nomex ear/neck protector and flame-resistant chinstrap with quick-release buckle. Clear face shield or dual-certified goggles included. Reflective trim and departmental identification on both sides and rear. Colors: Black (Firefighter), Yellow (Lieutenant), Red (Captain) White (Chief) – per department designation. Warranty: Minimum 5-year manufacturer warranty. Submission Instructions Deadline: November 11th, 2025, by 17:00 hours Delivery: Sealed bids must be received at Irondequoit Fire District Headquarters, 2960 Culver Road, Irondequoit NY 14622, no later than 11/11/2025 at 17:00 hours. Late bids will not be opened. Identification: Envelope must be clearly marked “Turnout Gear Procurement – AFG FY 2025.” Questions: Submit in writing to Chief Metcalfe by 11/3/2025 Evaluation and Award Bids will be evaluated on: Compliance with all specifications and certifications. Demonstrated NFPA certifications and warranty. Delivery timeline (≤ 90 days preferred). Price and overall value. Past performance and references. Award will be given to the lowest responsible bidder meeting specifications and in the best interest of the District. The District reserves the right to reject any or all bids or waive minor informalities. Federal & State Compliance This procurement is governed by: 2 C.F.R. §§ 200.317 – 200.327 (Uniform Guidance Procurement Standards) New York State General Municipal Law §103 and §104-b FEMA AFG Procurement Policy and Grant Terms Vendors must certify they are not suspended or debarred from federal contracting and must provide a SAM.gov UEI number. Required Attachments Signed Bid Form and Price Schedule. NFPA 1971 Certificate of Compliance and testing documentation. Manufacturer’s warranty statement. Bidder responsibility statement and references. Acknowledgment of addenda. Bid Form Item Description Quantity Unit Price (USD) Extended Price (USD) Delivery Days Warranty (Years) Turnout Coat (Black Gold, sizes S–2XL) 5 Turnout Pants (Black Gold, sizes 30–44) 5 Leather Structural Firefighting Boots (sizes 7–14) 1 Traditional Structural Firefighting Helmet 5 Suspenders / Accessories 5 Total Bid Price (USD): $ __________ Timeline Solicitation Posted: 10/21/2025 Question Deadline: 11/03/2025 Bid Opening: 11/12/2025 Evaluation and Award:11/20/2025 Delivery Complete: 2/1/2026 Post-Award Documentation The successful bidder will enter a firm-fixed-price contract and provide: Signed contract agreement with Uniform Guidance clauses. Proof of insurance and W-9. Performance bond (if required by District policy). Invitation for Bid Contact Information Name of company providing bid _________________________________________________________ Contact information for representative ___________________________________________________ Bid Invitation Signature ________________________________________________________________ Due date:11/04/2025 5:00 PM County(ies): Monroe Location: 2960 Culver Road, Rochester NY 14622