ITB 20262031 Suzanne Arlie Park Trailhead, Parking, and Road Widening

The City of Eugene is soliciting sealed bids for the Suzanne Arlie Park Trailhead, Parking, and Road Widening project under solicitation number S-KE0010-00016882, with bids due by June 4, 2026, at 2:30 p.m. The project, classified under NAICS code 237310, is for a SLED agency and will be performed at the designated site in Eugene, Oregon, with a zip code of 97401. Bids must be submitted electronically through the OregonBuys portal using PDF format, and no oral, faxed, or telegraphic submissions are accepted unless expressly pre-approved. The solicitation references AIA standard contract forms including A101–2017 for the agreement and A312 for performance and payment bonds, with additional requirements outlined in Exhibit A and other supporting documents such as the Certificate of Insurance (ACORD 25), an Employee Drug Testing Program, and prevailing wage determinations. While federal FAR clauses are not applicable, the contract incorporates AIA provisions addressing insurance, laws and regulations, payment procedures, dispute resolution, and termination. The scope includes site-specific construction tasks such as road widening, trailhead development, storm drain improvements, and flexible paving, requiring strict adherence to ASTM standards, Oregon Standard Specifications for Construction, and ODOT guidelines. Key deliverables include shop drawings, quality control test results, and record documents, with a 2-year warranty mandated on all paving. Performance is governed by a defined Contract Time beginning with the Notice to Proceed and concluding with Final Completion within 30 days after Substantial Completion. All material deliveries must be F.O.B. Destination, Freight Prepaid and Allowed. Bidders must demonstrate financial responsibility, valid licensing, adequate insurance, and a history of satisfactory performance, and are subject to mandatory disclosures regarding criminal history, prior deficient performance, and prevailing wage violations. Special requirements include a Project Security Program, qualified installers with five years of relevant experience, special inspections under the Oregon Structural Specialty Code with 24-hour advance notice, and compliance with all regulatory permits prior to ground-disturbing activities. Payment will be processed via AIA G702/G703 forms submitted through the Owner or Architect, and no federal electronic invoicing systems will be used. The award basis is not explicitly defined as LPTA or best value, but responsiveness and responsibility are threshold requirements, with non-compliance