ITB - Public Works Building Generator for Continual Critical Services

The City of St. Marys, Georgia, is seeking proposals from qualified firms to provide professional services for the installation of a generator at the Public Works Building under the HMGP project number 4400-0066. The scope involves supplying, installing, testing, and certifying a fixed generator with automatic transfer switches designed to maintain critical services during power outages caused by disasters, ensuring compliance with FEMA, GEMA, and related regulations. The procurement process is a sealed bid solicitation with a response deadline of October 2, 2025, and bids must be submitted in hard copy by the specified time; electronic submissions are not accepted. The project budget ranges from approximately $150,000 to $300,000, with a performance period of 180 days from the Notice to Proceed. Contractors must demonstrate at least three years of relevant experience, hold proper licensing and insurance, and provide a bid bond of at least 5%. The contract will be awarded based on the most responsive and responsible bid, with questions due by September 18, 2025. The contractual framework incorporates numerous federal regulations and statutes by reference, including provisions from 2 CFR Part 200, the Build America, Buy America Act, the Davis-Bacon Act, and nondiscrimination laws under 49 CFR Part 21. Contractors and subcontractors are required to include specific federal provisions in all subcontracts, maintain documentation supporting procurement transactions, and comply with federal oversight standards. The contract emphasizes nondiscrimination, proper classification of employees, and contractor integrity, with mandatory affidavits affirming compliance with federal work authorization programs such as E-Verify. While the documents do not specify particular FAR clause numbers or detailed evaluation criteria, the selection process prioritizes contractor responsibility, past performance, financial and technical resources, and price, with awards generally made to the lowest responsible bidder unless justified otherwise. The procurement process mandates full and open competition, with thorough documentation of decision-making and adherence to federal standards. Performance of the work is scheduled to commence within ten days of the Notice to Proceed, with completion expected within 90 days. Inspections are to be conducted at the project site by licensed professionals or building officials, with final acceptance contingent upon documented compliance with all applicable codes, FEMA, and state requirements. The project delivery involves detailed planning, including submission of drawings, specifications, and supporting documentation, with all work subject to inspection and verification before final approval. Payment applications are to be submitted monthly to the City’s project manager, Sarah Lee, for review and approval, with no specific electronic invoicing systems referenced