J--630-17-3-6066-0124|VA242-17-AP-7527|Repair of equipment|EDMAR CLEANING CORP

Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. The Department of Veterans Affairs, VA James J. Peters VA medical center is currently conducting a market survey for qualified firms capable of providing (Repair for Harbor VA Medical Center) The vendor will be responsible for, but not limited to: STATEMENT OF WORK EMS EQUIPMENT REPAIR SERVICE Introduction/Background The VA New York Harbor Healthcare System is dedicated to providing quality health care to veterans using the abilities of all employees supported by our commitment to education and research. We are recognized locally, regionally, and nationally as a leader in quality patient care, positive customer service, medical/allied health education, health-related research and employment opportunities. We seek to be the provider of choice of veterans and the community by offering an efficient, integrated quality health care system capable of providing a full range of primary, specialty and chronic health care services in a system that is readily accessible and responsive to change. Our key business drivers are quality, financial integrity, patient satisfaction and employee satisfaction. Environmental Management Service (EMS) provides a full range of sanitation, waste removal, medical waste removal, sharps removal and linen and uniform services to the medical center. Sanitation EMS provides 24 hours per day, 7 days a week coverage to all areas of the medical center. EMS cleans inpatient areas, outpatient areas, clinical and specialty areas, Operating suites and other clinical procedure areas and all administrative areas of the medical center. This requirement is to provide equipment repair to various machines for EMS. Objectives/Requirements The New York Harbor Healthcare System, Manhattan Campus, is currently seeking the repair/refurbishment of specific EMS Cleaning Equipment. Contractor shall obtain all parts, materials, and supplies necessary to perform repair/refurbishment of specific EMS Cleaning Equipment. These services are required to return the equipment to a usable/functional state in such a condition that they can be operated in accordance with its intended manufacturer s design and functional capacity with minimal incidence of malfunction or inoperative conditions. The Vendor shall ensure that the repairs and service functions are performed in conformance with specifications used by the instrument manufacturer. When applicable, vendor must show current ISO certifications specific to the cleaning equipment and or devices. The vendor will provide repair service which may consist of calibrating, cleaning, stain removal, lubricating, adjusting, replacing parts, and maintaining the equipment, insulation electrical safety inspection, (as required by instrument type). Upon completion of repair/refurbishment and testing of the submitted equipment/devices and instruments, the vendor must return the equipment to the Environmental Management Service (EMS). Additionally, the vendor must also provide a summary document upon delivery of processed equipment containing the following information: date of repair, instrument type, type of repair and cost, recommendations for process improvements and may include before and after pictures, if appropriate. EMS COR or designee will need to approve all quotes/estimate prior to repair. Specific Mandatory Task and Associated Deliverables The Vendor shall provide all necessary labor, equipment, materials, supervisor, test equipment, repair/replacement parts, travel and transportation for EMS equipment maintenance and repair. These will be performed monthly on site for the following VA Facilities: 1. New York Harbor Healthcare System New York Campus 423 E. 23rd Street New York, NY 100010 2. New York Harbor Healthcare System Brooklyn Campus 800 Poly Place Brooklyn, NY 11209 3. New York Harbor Healthcare System St. Albans Campus 179-01 Linden Blvd. St. Albans, NY 11425 EMS Cleaning Equipment are to be retrieved from and delivered to the Environmental Management Service (EMS) at each campus of the New York Harbor Healthcare System. Provide repair/refurbishment and testing of all cleaning equipment and devises. Repairs will be completed either on location at the VA New York Harbor Healthcare System facilities listed on this SOW, in a mobile repair vehicle, or offsite at the vendor s repair facility. All cleaning equipment/devices repair/refurbishment will be handled with care. The vendor will be required to test instruments for accuracy of performance and calibration. The vendor will return all equipment in as good as new condition. All equipment shall be repaired in proper operating conditions as specified by the original manufacturer. The manufacturer s part numbers and catalog numbers shall be preserved on all repaired or refurbished equipment. Cleaning equipment that cannot be repaired or refurbished due to cracking, pitting or corrosion tagged for replacement. The vendor must provide a summary document upon delivery of processed equipment containing the following information; date of repair, equipment type, type of repair, and cost. All single equipment picked up/delivered by vendor will be properly listed for accountability verification. When necessary, the vendor will provide training regarding instrument repairs, instrument care and handling, etc. The Vendor's employee(s) shall report to the Environment Management Service (EMS) upon arrival at the VA for the pickup and return of equipment. If equipment cannot be repaired, they must be marked or tagged and returned to EMS. All equipment repairs will be performed Monday through Friday between the hours of 8:00am 4:00pm and on weekends when necessary, excluding national holidays. Equipment repairs completed onsite at the New York Harbor Healthcare System all campuses in a mobile repair lab/vehicle or within the hospital in a designated space. The mobile repair vehicle should be self-sustained with electrical power, air compressor, tools, etc. Safety cones must be utilized around the perimeter of the mobile repair vehicle to ensure the safety of hospital and vendor staff. Any equipment needed to set up repair lab within the hospital must be done at the expense of the vendor. The vendor shall provide repair service quotes or estimate to EMS COR or designee prior to the repair of any equipment. EMS COR or designee will need to approve all quotes/estimate prior to repair. Once repair is completed, the vendor shall provide invoices to designated representative for review and approval prior to submitting invoice for billing. All correspondence invoices shall include the current contract and purchase order numbers. Billings shall be made in arrears by certified invoice. All repairs shall be completed according with all terms within this Statement of Work. Equipment will not be altered, changed or tampered with and will be repaired following manufacturers original design specifications. In the event of inclement weather, natural disaster, or other unforeseen circumstances preventing a scheduled on-site repair visit EMS will be contacted the day of the scheduled visit. Dates available for re-scheduling the scheduled on-site will be provided within in 3 business days of the originally scheduled on-site repair visit. Documentation of services performed will be reviewed by the COR prior to certifying payment. VA will pay only for services actually performed at VA and at the vendor s location, and in strict accordance with the schedule of prices/costs shown in the schedule of items. Contract monitoring and recordkeeping procedures will be sufficient to ensure proper payment and allow audit verification that services were provided. Documentation Requirements Repaired equipment returned to EMS will be on a detailed list document provided by the vendor containing the following information; date of repair, equipment type, type of repair, and cost. All service documentation will be maintained by EMS and made available to the Contract Officer as needed per contracting requirements. Stickers indicating that the equipment has been serviced and the date of service shall be put on all repaired equipment. Security Clearance Vendor shall be required to complete a security clearance with the VA Police. An ID badge will be issued by the VA Police which needs to be presented by vendor s employee at the VA entrance security check points. The issued badge is for official pickup and deliveries of cleaning equipment. Vendor mobile unit(s) shall be properly labeled with vendor s logo and registered with the Police Service at NYHHS Manhattan campus. Penalty for non-performance If services and products do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no additional cost to the Government, if appropriate. When the defects in services and products cannot be corrected by re-performance, the Government may: Reduce the contract price to reflect the reduced value of the service performed and product delivered. Acceptance Procedures Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by the Government in accordance with this clause. Upon completion of repair the equipment shall be turned over to EMS for use. The contractor shall furnish, upon completion of repair, a written notice of readiness for inspection for the EMS chief/COR or designee. The North American Industry Classification Systems (NAICS) is 811310. Responses to this notice must be submitted in writing via email at contact@example.gov and must be received not later than July 19, 2017 at 3:00 pm EST. No telephone inquiries will be accepted. Interested firms should also add their information to the interested vendors list for this announcement at www.fbo.gov. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification//socioeconomic status (service-disabled veteran owned small business, veteran owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 811310. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Responses to this notice should include company/individual name, a service capability statement, examples of similar facilities for which you have provided services to, DUNS number, address, point of contact and social-economic category (ex: SBVOSB, VOSB, 8(a), HUBZone, WOSB, EDWOSB, Small Business). If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov). Contractor must be registered in System for Award Management (SAM), formerly CCR (see internet site: http://www.sam.gov). Responses to this notice must be submitted in writing via email at contact@example.gov and received not later than July 19, 2017 at 3:00 pm EST. All interested parties must respond to any related solicitation announcement separately from the responses to this announcement. Email: contact@example.gov No telephone inquiries will be accepted. Interested firms should also add their information to the interested vendors list for this announcement at www.fbo.gov.