J--ATS & SWGR Preventive Maintenance 580-15-1-5096-0014

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The simplified acquisition procedures of FAR Part 13 will be used in conjunction with commercial items procedures of FAR Part 12. NAICS code is 541330, size standard is $15 Million. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-77, effective October 14, 2014. All questions pertaining to this solicitation must be submitted by 12:00pm Central Time, 25 November, 2014. Send all questions electronically to contact@example.gov Only electronic offers will be accepted. Offers must be submitted to contact@example.gov NO LATER THAN December 4, 2014 by 12:00 PM Central Time. INSTRUCTIONS TO OFFERORS An offer shall be considered complete if it includes the technical capability for other than brand name, price quote and required documentation in accordance with instructions provided herein. Offers that fail to furnish the required documentation may be excluded from consideration. As a minimum, offers must include- 1. All "Equal" items must include additional technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, if necessary. This may include product literature, or other documents. Complete Technical Capability (Attachment 1) 2. Offerors must return provision 52.212-3 with their proposal. Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at https://orca.bpn.gov/login.aspx. 3. Contact information, Name, Phone Number, Fax Number and email address 4. Mailing address and Remit to address, if different than mailing address 5. Acknowledgment of Solicitation Amendments 6. Offer's DUNS number 7. Equipment Place of Manufacture (include US city, state and ZIP+4; or foreign country) 1. Contractor shall provide all labor, materials, equipment, etc. as required for annual preventive maintenance, inspection, testing and repairs of GE-Zenith automatic transfer switches (ATS) and GE-Zenith paralleling switchgear located at the VA Medical Center in Houston, TX. Automatic transfer switch and switchgear locations are identified on Attachment 1. The contractor shall provide GE-Zenith factory certified field engineers with at least 10 years of experience with GE-Zenith vintage equipment. Contractor shall provide original factory or OEM approved parts and provide labor to install, retest and recalibrate. All repair operations shall be recorded and summarized in a contractor provided preventive maintenance, inspection and testing report. 2. Maintenance, Inspection and testing of ATS shall be scheduled with the Contracting Officer's Representative (COR) during normal business hours, 7:30 a.m. - 4:30 p.m., Monday through Friday, unless otherwise directed by COR. The work needed for the paralleling switchgear and ATS that requires operating the emergency generators shall be scheduled after normal working hours. Parts and labor shall be warranted for one year. The Contractor shall provide current OEM cost schedule for all identified repair parts. 3. Annual Preventive Maintenance for all ATS. The contractor shall provide GE/Zenith factory trained field engineers to clean, inspect, adjust and test GE/Zenith transfer switches to verify proper operation. Preventive maintenance services shall be performed in accordance with manufacturer's recommended maintenance and testing procedures and include the following: a. Inspection " Torque main lug connections " Check and adjust all voltage sensors as necessary. " Check and adjust all accessories to customer specifications. " Inspect main contacts. " Check integrity of electrical hardware of control panel. " Perform millivolt drop test. " Test all indicator light bulbs, provide and replace as needed. " Inspect all mechanical interlocks. " Inspect all electrical interlocks. " Lubricate necessary moving parts. " Inspect all limit switches. " Visual inspection of enclosure. " Check engine start contacts and connections. " Exercise gen-set. " Check voltage and frequency of generator output. " Complete No Load Test and/or Load Test. " Record values of all measurements taken, voltage, amperage, frequency, miliohm and millivolt. " Any adjustments made shall be noted 4. The contractor shall provide ,annually, GE/Zenith factory trained field engineers to clean, inspect, and test GE/Zenith paralleling switchgear and verify proper operation of GE/Zenith paralleling switchgear, six generator breakers, and six priority distribution breakers located in B106(Emergency Generators and Paralleling Switchgear Plant) . Contractor shall test and calibrate all protective relays, trip units, contacts, gas cylinders and sensors. Contractor shall immediately notify COR when test values fall beyond desired ranges and/or fail test. a. Mechanical Inspection " Visually inspect switchgear for damage. " Test keyed interlock systems for proper function. " Verify breakers trip and reset, clean and lubricate. " Tighten bus bar connections and/or verify connections with a millivolt drop test. " Inspect for proper grounding. b. Electrical Inspection " Test all lights and fuses. " Verify all meters are functional. " Check all pre-alarms and shut down functions. " Verify and set generator voltage frequency. " Electrically operate breakers. " Test programmable logic controller (PLC) battery. " Adjust PLC Programming to maximize generators' load capacity " Perform primary and secondary injection tests of generator and distribution breakers. c. Complete System Test " Run complete system test in Auto and Manual mode and verify proper operation of: o Load add sequence o Load shed sequence o Automatic synchronizer and synchronizing circuits o Load sharing controls o Governor controls o Automatic stop-start module o Automatic generator loading control o Import/export controller 5. Additional Services: Contractor shall provide emergency repair services to the emergency electrical distribution system including, but not limited to, ATS, paralleling switchgear, distribution breakers, bus-duct, bus-way switches and panel-boards. The emergency response time shall be accomplished with 2 hours. In some instances where VA electrician is available, troubleshooting and repairs may be accomplished via telephonic technical support. Contractor shall provide hourly cost 160 man-hours per year for emergency call back services to include associated transportation and travel. Contractor shall establish a repair and replacement contingency allowance per year for material, components, subsystems and replacement parts as listed in Attachment 2. These items and minimum quantities shall be made available throughout the term of the contract. 6. The contractor shall provide a complete service report relative to testing measurements, repairs needed, repairs made and recommendations for upgrade or replacement. 7. The contractor shall provide (4 seats), 40 Hour, Ge-Zenith advanced factory training classes at an authorized Manufacturer's training site or provide equivalent onsite training at MEDVAMC for 4 VA electricians. Training shall cover trouble-shooting and repairing GE-Zenith Automatic Transfer Switches and Paralleling Switch Gear. ATTACHMENT 1 ATS # BUILDING 100 LOCATIONS SERIAL # 1 BASEMENT MECH BAY #1 166691 2 BASEMENT MECH BAY #1 181069 3 BASEMENT MECH BAY #1 166693 4 BASEMENT MECH BAY #2 166682 5 BASEMENT MECH BAY #2 166683 6 BASEMENT MECH BAY #2 166684 7 BASEMENT MECH BAY #3 166670 8 BASEMENT MECH BAY #3 166672 9 BASEMENT MECH BAY #3 166673 10 BASEMENT MECH BAY #4 166656 11 BASEMENT MECH BAY #4 166661 12 BASEMENT MECH BAY #4 189277 13 BASEMENT MECH BAY #5 166685 14 BASEMENT MECH BAY #5 166686 15 BASEMENT MECH BAY #5 166687 16 BASEMENT MECH BAY #6 166674 17 BASEMENT MECH BAY #6 166675 18 BASEMENT MECH BAY #6 166677 19 BASEMENT MECH BAY #7 166721 20 BASEMENT MECH BAY #7 166722 21 BASEMENT MECH BAY #7 166725 ATTACHMENT 1 cont'd 22 BASEMENT MECH BAY #8 166660 23 BASEMENT MECH BAY #8 166665 24 BASEMENT MECH BAY #8 166666 25 BASEMENT MECH BAY #9 166726 26 BASEMENT MECH BAY #9 166727 27 BASEMENT MECH BAY #9 166728 28 BASEMENT MECH BAY #10 166688 29 BASEMENT MECH BAY #10 166689 30 BASEMENT MECH BAY #10 166690 31 BASEMENT MECH BAY #11 189279 32 BASEMENT MECH BAY #11 189273 33 BASEMENT MECH BAY #11 166680 34 BASEMENT MECH BAY #12 189275 35 BASEMENT MECH BAY #12 189274 36 BASEMENT MECH BAY #12 189278 37 TRANSFORMER RM A 166694 38 TRANSFORMER RM D 201264 39 PENTHOUSE 189272 40 PENTHOUSE 189276 41 PENTHOUSE 166719 42 PENTHOUSE 166672 43 PENTHOUSE 166723 ATTACHMENT 1 cont'd 44 BASEMENT MECH BAY #8 166669 45 BASEMENT MECH BAY #8 226003 46 MECH BAY 5K 1430485 47 INTERSTITIAL ATS47 AREA A 1590036-1 48 INTERSTITIAL ATS48 AREA B 1590040-1 49 INTERSTITIAL ATS49 AREA D 1590040-2 50 BUILDING 114 167539 51 BUILDING 114 167538 52 BUILDING 114 167540 53 BUILDING 109 ATS1 1311080.1.4 54 BUILDING 109 ATS2 1559156 55 BUILDING 109 ATS3 1521635 56 BUILDING 109 ATS4 1567420 57 BUILDING 105 ATS1 1321595 58 BUILDING 104 ATS1 1588716-1 59 BUILDING 104 ATS2 1588717-1 60 BUILDING 104 ATS3 1588718-1 61 BUILDING 104 ATS4 1588719-1 ATTACHMENT 2: REPLACEMENT PARTS COST/PRICE SCHEDULE Description Part No. Cost Quantity Price LED Amber Zc 080ba9s120lg 60.25 55 3313.75 LED Red Zc 080ba9s120lr 60.25 80 4820.00 LED Green Zc 080ba9s120lv 60.25 55 3313.75 Control Transformer K-3071 200.00 4 800.00 ASRM Phase Relay K-1188 600.00 4 2600.00 Voltage Freq Sensor K-1204 100.00 4 400.00 Resistor RNH 30 ohm PS-4056 20.00 10 200.00 Resistor LDS 120 ohm PS-4057 30.00 10 300.00 Normal Voltage Relay Y260000 350.00 4 1400.00 Diode PS-4812 10.00 10 100.00 Capacitor RNH PS-4058 50.00 4 200.00 J1-J11 Jumpers PS-5067 5.00 20 100.00 T,U,W Timer OSA-A-3 450.00 2 900.00 P1 Engine Start Timer K-1201G 750.00 2 1500.00 TS Test Switch Mom L-1025 50.00 4 200.00 TS Contact Block L-1029 65.00 2 130.00 TS Cont. Mount Base PS-3473 20.00 5 100.00 SCN/SCE Limit Switch L-3079 20.00 5 100.00 SN,SE,A3,A4 Pos Switch L-3002 55.00 2 110.00 AA AE1, 2; pls 1,2 Position Lever Switch L-3071 50.00 4 200.00 ATS Isolation/Test Switch L-3070 80.00 2 160.00 ATS Solenoid DS L-4018 70.00 1 70.00 Bypass Solenoid (bps/trs) K-2180 300.00 1 300.00 CNE transfer relay K-1203 750.00 1 750.00 Main Operating Coil K-2176 1200.00 1 1200.00 Rectifier PS-5076 160.00 2 320.00 MX200/250 Controller ZC-50p-1161SPR 3000.00 1 3000.00 In-phase monitor Zc-k-1270rpl 1700.00 2 3400.00 Total Price 10270.75 $29,787.50