J--MAINTENANCE SERVICES FOR MAILROOM EQUIPMENT

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is VA262-17-Q-1428 is issued as a request for quote. The North American Industry Classification (NAICS) Code for this acquisition is 811310, with a business size standard of $7.5 Million. Please identify your business size in your response based upon this standard. The Contractor shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award. Due to time constraints, responses to the solicitation shall be due on July 20, 2017 @ 08:00 a. m. PST. Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Correspondence or questions may be directed to Tanya G. Gray, Contract Specialist at contact@example.gov with VA262-17-Q-17-1428 in the subject line within 24 hours of release of this notice. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired This requirement is put forth as Unrestricted. The VA Long Beach Healthcare Center seeks to issue a purchase order for this product/service. The Contractor shall furnish all materials/services at the Department of Veterans Affairs, San Diego Healthcare System, Request item listed below: ITEM NO. DESCRIPTION QUANTITY UNIT ESTIMATED OR STOCK NO. UNIT COST ----------------------------------------------------------------------------- 1 Preventive Maintenance for Hasler Printer, conveyor, l Hasler HJCNV4FLR 1 JB Mailroom Bulk System The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide the items listed below; that at a minimum meets the following salient characteristics with a brand name product only for the VA Long Beach Healthcare System: The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. STATEMENT OF WORK (SOW) 1. OBJECTIVE The Long Beach VA Healthcare Facility is requesting the contracting company to perform the Annual preventive maintenance for the Mailroom bulk mailing system. 2. BACKGROUND The bulk mailing system is an innovative system which aids the VA Long Beach Mail Staff in sending out Patient/Veteran appointment notifications. It is also a system that sends out Patient/Veterans prescriptions. If the current system is inoperable the Patients/Veterans will not be able to be reminded of their appointments or have their prescriptions filled or sent to them in a timely manner. It is IMPERATIVE that the VALB Healthcare System will have this system fully functional at all times. 3. SCOPE Work shall be performed throughout the VA facility of the Long Beach VA Healthcare System. The contractor shall check in and coordinate with the Electronics shop supervisor/ COR prior to performing the following tasks: Annual Preventive Maintenance for 19 pieces of equipment for the Mail Bulk system by Equipment/Number and serial numbers as follows: Equipment/Number Serial Number HALSER/Addressing - EQ71084 G10118 - EQ71085 2358 EQ72421 14138177-1 - RENA/AS/HJ980 EQ71083 100035698 HASLER / DS75 / M5500-INS EQ42226 11EY5687 HASLER / DS80 / M7000-INS PQ20303 07DZ5336 - HASLER / G2 / NAVIGATOR - EQ76099 208980 - EQ76100 208981 HASLER / IJ110 / WJ250-BASE - PQ14453 4001J4750040 PQ14454 4001J4760188 - OPEX / MISC MODEL EQ16137 618 - EQ59338 64762699EQ EQ76101 65021459AS - PQ14455 49JD610374 - PQ14456 49JD980060 - PQ14457 JF760145 - PQ14458 JF770189 PQ14459 9900ST760057 - PQ14460 9900ST770187 The contracting company will provide a hard copy test results for records to the Electronics Shop Supervisor for final approval. 4. PERFORMANCE MONITORING The Contracting Officer Representative (COR)/Electronics Shop Supervisor will monitor contractor performance and certify the work was done in accordance with the SOW. 5. SECURITY REQUIREMENTS N/A 6. PERIOD OF PERFORMANCE The period of performance will be from date of award through 6/30/18. hours of Work: VA Long Beach Healthcare System 6:00 AM 3:30 PM ** Excluding National holidays. National Holidays: New Year s Day January 01 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. Overtime & Holiday Pay: Any overtime and/or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for availability or on-call services unless otherwise provided herein. Contractor Personnel Background Requirements The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. At this time, the current estimated costs for such investigations are as follows: Level of Sensitivity Background investigation level Approximate Cost Low Risk National Agency Check with Written Inquiries $ - 231.00 Moderate Risk Minimum Background Investigation $ - 825.00 High Risk Background Investigation $ 3,465.00 The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials. Contractor Personnel The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor s Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. Program Manager Company Name: Address: Phone No: Contact Name: Email: Contractor Employees The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC). Badge Contractor shall obtain a Contractor I.D Badge from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented. Parking: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations. Smoking: Contractor personnel may smoke only in designated areas. It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthful environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of a smoke-free environment. This policy applies to every location in the Healthcare Facilities. There shall be no smoking within 25 feet of all entrances to buildings. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas. ADP Security: Protection of Computer Equipment, confidentiality of patient information, and the integrity of computer software/data at all Healthcare Facilities are essential. Software installed on each PC is copyrighted and copy of software for use elsewhere is prohibited. In the event of a possible security violation, the Healthcare Center s ADP Security Committee shall investigate and recommend corrective action to the appropriate agency. Insurance Coverage The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award. Invoicing & Payment Contractor shall list in the space below the name(s) and Address(es) of customer service department with whom the Government facilities shall place orders: Company Name: Address: Phone No: Fax No: Contact Name: Email: The Contractor shall submit in arrears a properly completed itemized invoice in accordance with FAR clauses 52.212-4(g) Contract Terms and Conditions Commercial Items via Financial Services Center formerly OB10 now known as Tungsten Network. http://www.tungsten-network.com/us/en/ Invoices submitted for payment shall be reviewed for accuracy and shall be subject to approval by the Government prior to issuance of payment. The invoice MUST be itemized to include the following information. Facility name and address where service was provided Contract number Purchase order number Quantity Cost Date No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i) Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract. Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required.