J--Research Lab Freezers and Incubators Service Contract Service Contract

Background: Freezers - Biomedical research often requires collection of samples and sample storage at very low temperatures (-80 centigrade). These samples are precious in that they are resource-intensive to generate and often are irreplaceable. Their storage thus requires properly functioning freezers and plans for backup equipment should a freezer fail. Periodic maintenance is one effective way to ensure that freezers remain in good working order. Contracts with outside agencies to provide backup freezers provide a means to ensure that alternative storage is available should a freezer go down. This request is for maintenance agreements for the -80 C freezers used by investigators and staff of the National Center for the Medical Consequences of Spinal Cord Injury. These freezers are used to store research samples collected during the course of multiple on-going research projects. Incubators - The request is for periodic inspections, adjustments and calibration of cell culture incubators. These devices are used in research to enable VA investigators to culture cells at precise temperatures and carbon dioxide levels. The instrumentation required to maintain constant temperature and carbon dioxide levels requires periodic adjustment and calibration to assure that the actual values match those reported by sensors within the chambers of the incubators. By assuring that the incubators are properly calibrated by qualified personnel VA can be certain that data generated using cell cultures meets current standards for scientific rigor and reproducibility. In addition, by ensuring that proper adjustments are made, VA can eliminate any requirement to repeat experiments because of technical issues that might invalidate results. Objectives: An annual service contract is required to keep these freezers and incubators running and repaired quickly when necessary. Units to be covered: Room 1F-11 Dr. Zhang RTF -80 Ultra-low Freezer Model # Serial # HC678ULTB 14-8875 - Revco -80 Ultra-low Freezers Model # Serial # ULT5030ANJ OW44830A ULT13865A35RM P21M574392 ULT21405A40 Z20S246212NT ULT21403A36 Y13N204267YN ULT21863A37 W02O271790WO ULT25869SIA36 W28O272533XO ULT218610A43 0126989701090121 - Revco -80 Ultra-low Freezers Room 3F-05 Dr. Cardozo ULT21869A R12R229961-RR ULT21863A W03O271820-WO ULT21866A49 0129813201110509 - Heracell CO2 Incubators Model # Serial # 51026280 41383748 51026280 41318002 - Forma CO2 Incubators Model # Serial # 3110 4749615614 3110 4749615598 Performance Period: Base year: 10/1/2017 to 9/30/2018 Option Year 1: 10/1/2018 to 9/30/2019 Option Year 2: 10/1/2019 to 9/30/2020 Option Year 3: 10/1/2020 to 9/30/2021 Option Year 4: 10/1/2021 to 9/30/2022 Place of Performance: The location of work performance during periodic maintenance visits and service calls will be: James J. Peters VA Medical Center 130 W. Kingsbridge Rd. Rooms 1F-11 & 3F-05 Research Building Bronx, NY 10468 Scope of Work or Tasks: . Provide annual periodic maintenance/inspections; Provide repairs as needed to include doors, hinges, compressors, temperature sensors, temperature controllers, alarms, and any other repairs that might be needed; To provide a backup freezer within 24 hours in the event that a freezer is unable to maintain the set temperature. The first periodic maintenance visit will occur within one month of the start date of the contract. Service calls for repairs will be scheduled within 1 business day after the issue is identified. A backup freezer will be provided within 24 hours after determining that a freezer cannot be repaired in a timely manner. The contractor may transport a freezer to a nearby service center when this will accomplish the most expeditious completion of repairs. Government-Furnished Property , Material, Equipment, or Information (GFP, GFM, GFE, or GFI): No Government-Furnished Property will be provided to the contractor. Security Considerations: Field service technicians will be escorted by staff of the National Center for the Medical Consequences of Spinal Cord Injury or the Research Service. Travel: Service technicians are required to travel to equipment locations. Special Material Requirements: Replacement parts, coolants used to charge the refrigeration systems, and any tools or instruments required for repairs will be supplied by the contractor. Any Other Requirements unique to the solicitation: The contractor shall demonstrate a track-record of high-quality work in this field.