J--Service Contract for HEPA Filter Inspection and Replacement

Solicitation Number: VA-241-15-Q-0817 Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA-241-15-Q-0817 and is issued as a Request for Quotation (RFQ) (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-83, 03 AUG 2015. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at https://www.acquisition.gov/far/ (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) This solicitation is issued as a small business set aside. The North American Industry Classification System (NAICS) code is 811310, and the size standard is $7.5 million dollars. (v) This requirement consists of one (1) line item: Quarterly HEPA Filter Inspection and Replacement General Scope This scope of work is for The Contractor shall provide all supervision, personnel, material, parts, equipment, supplies, labor and transportation in performing quarterly four times a year HEPA filter removal, disposal of existing HEPA filters and providing new HEPA filters. Contractor shall schedule off hours' time to shutdown equipment and take field measurements to ensure proposed filter will fit and operate properly. All filter frames shall be metal and filters tested after installation in accordance with NSF, ASHRAE and USP 797 standards. Test reports to be provided to COR prior to leaving the site. All HEPA filters are HEPA 99.97% efficient. Contractor shall provide its proper Personal Protective Equipment. Please note that some installations require work in the overhead ceilings and tight work areas. Within 14 calendar days of Notice to Proceed, the vendor will submit to the COR a written schedule of the planned visits for the coming year along with a written description of the work to be performed during each visit. Report in with the COR and sign log with name, date and time. Record and report abnormal conditions, measurements taken, etc. Submit product cut sheet for VA approval within 10 days of contract award. Each visit will be provided in accordance with the system/equipment manufacturers factory recommended procedures. Each visit shall, at a minimum, include the following as specified for the equipment make, type, and time of seasonal operation. Any additional parts not identified in this document will not be covered by this contract. The vendor will obtain prior approval from the COR prior to performing any additional repair work and the additional work will be billed separately. For each HEPA replacement, the contractor will provide a detailed written report to the COR that summarizes work performed, problems/deficiencies found, and measurements taken. This report will be submitted at the completion of the inspection. All work will be performed off hours on the prearranged dates. Filters scheduled under this contract are as listed below and located at the Department of Veterans Affairs Medical Center, 1400 VFW Parkway, West Roxbury, MA 02132 in accordance with all terms and conditions of this contract. Operating Rooms 7 each. 24 x24x12 gasket seal high cap/ high velocity (Flanders) 1 each. 24x12x12 gasket seal high cap/ high velocity (Flanders) 1 each. 24x24x12 gasket seal high capacity/ high velocity (Flanders) spare emergency 1 each. 24x12x12 gasket seal high capacity high velocity (Flanders) spare emergency Bldg # 1 8 each. 24x24x12 fluid seal. High capacity bag in/ out (Flanders) location 4b-118 2 each 24x24x12 fluid seal. High capacity bag in/out (Flanders) location 5b-110 4 each 12x24x12 gasket seal high capacity bag in/ out (Flanders) location tower 4 1 each 24 x24x12 gasket seal high capacity bag in / out (Flanders) location 3b-109 2 each 12x24x12 gasket seal high capacity bag in/out (Flanders) location CCU 2 each 24x24x12 gasket seal high capacity bag in/ out ( Flanders) location MRI 2 each 24x24x12 gasket seal standard location Hallway Window Area 1 each 12x24x12 gasket seal standard location Hallway Window Area 2 each 12x24x12 gasket seal high capacity bag in/out (Flanders) location tower 1 2 each 12x24x12 gasket seal high capacity bag in/ out (Flanders) location tower 2 Bldg # 3 6 each 24x24x12 gasket seal bag in/ out (Flanders) location penthouse 1 each 12x24x12 gasket seal bag in / out (Flanders) location penthouse / emergency room 2 each 24 x24x12 gasket seal high cap location ceiling room 2b-122 1 each 24x24x12 gasket seal high cap location ceiling room 2c-109 1 each 12x24x12 gasket seal high cap location ceiling room 2c-109 1 each 12x24x12 gasket seal high cap location ceiling Pathology Lab 1 each 24x24x12 gasket seal high cap location ceiling Pathology Lab Pharmacy-Bldg 3 2 each 24x24x12 gasket seal high capacity / high velocity clean room (Flanders) 4 each 12x24x12 gasket seal high capacity / high velocity clean room (Flanders) (x) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a COMPLETED COPY OF PROVISION 52.212-3 WITH THE SUBMITTED QUOTE, unless offeror has a current ORCA certification. A copy of the provision may be attained from http://www.arnet.gov/far; (xi) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.246-70 Guarantee, VAAR 852.273-76 Electronic Invoice Submission, and VAAR 852.246-71 Inspection. (xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.203-6, 52.204-10, 52.204-14, 52.219-6, 52.222-3, 52.222-19, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-41, 52.222-42, 52.223-15. (xiii) n/a (xiv) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xv) n/a (xvi) RESPONSES ARE DUE Friday, September 11th @ 0900 a.m.. eastern standard time (est). Only electronic offers will be accepted; submit quotation to - contact@example.gov. Quotes shall be on a company letterhead with point of contact clearly listed with name, telephone number, and email address displayed. Quotes shall be submitted with a technical description of the job clearly described. Quote shall be precise and as short as possible not exceeding 2 total pages for the technical narration. Quote shall have the job broken down as one service including everything listed in the description. Quote shall be submitted on the attached price/cost schedule for the base and four option years requested in this solicitation. Quarterly payments will be permitted throughout the year. Quotes shall contain three past performance references with contact information of similar jobs completed in medical center environments. (xvii) Contact information Contracting Office Address: Department of Veterans Affairs VA Boston Healthcare System 940 Belmont Street Brockton, MA 02301 Primary Point of Contact: James Cimini Contracting Officer contact@example.gov Price/Cost Schedule Item Information ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 HEPA Filter Inspection and Replacement Period of Performance: Base year: 10/01/2015 - 09/30/2016 1.00 SV 1001 HEPA Filter Inspection and Replacement Period of Performance: Option year 1: 10/01/2016 - 09/30/2017 1.00 SV 2001 HEPA Filter Inspection and Replacement Period of Performance: Option year 2: 10/01/2017 - 09/30/2018 1.00 SV 3001 HEPA Filter Inspection and Replacement Period of Performance: Option year 3: 10/01/2018 - 09/30/2019 1.00 SV 4001 HEPA Filter Inspection and Replacement Period of Performance: Option year 4: 10/01/2019 - 09/30/2020 1.00 SV