J--SERVICE MAINTENANCE FOR ANESTHESIA MACHINE

This is a combined solicitation/synopsis for commercial items, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes only solicitation, quotations are being requested and a written solicitation will not be issued. The solicitation number, N00259-11-T-0485 is issued as a request for quotation (RFQ). The North American Industry Classification System (NAICS) Code for this acquisition is 334510; Size: 500. All interested bidders shall submit quotations electronically by email to contact@example.gov or by facsimile at +1 (555) 000-0000, attention Rey de Vera. E-mail submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due on or before 02 September 2011, 04:00 PM Pacific Standard Time to be considered responsive. ANNUAL SERVICE MAINTENANCE CONTRACT FOR ANESTHESIA MACHINE ON THE FOLLOWING EQUIPMENT: (Period of Performance: 01 October 2011 thru 30 September 2012) CLIN 0001 AESTIVA/5 7900 Configuration; S/N AMRF00987 QTY 12 Mo $________ CLIN 0002 AESTIVA/5 7900 Configuration; S/N AMRJ02409 QTY 12 Mo $________ CLIN 0003 S/5 Compact Airway Module, M-CAiOV, English; S/N 4596688 QTY 12 Mo $________ CLIN 0004 S/5 Compact Airway Module, M-CAiOV, English; S/N 4596710 QTY 12 Mo $________ CLIN 0005 S/5 Compact Airway Module, M-CAiOV, English; S/N 4608785 QTY 12 Mo $________ CLIN 0006 S/5 Compact Airway Module, M-CAiOV, English; S/N 4755594 QTY 12 Mo $________ CLIN 0007 S/5 Compact Airway Module, M-CAiOV, English; S/N 4761149 QTY 12 Mo $________ CLIN 0008 S/5 Compact Airway Module, M-CAiOV, English; S/N 6187075 QTY 12 Mo $________ CLIN 0009 S/5 8-Module Frame; F-CU8, 110-120V; S/N 4583509 QTY 12 Mo $________ CLIN 0010 S/5 8-Module Frame; F-CU8, 110-120V; S/N 4583513 QTY 12 Mo $________ CLIN 0011 S/5 8-Module Frame; F-CU8, 110-120V; S/N 4602740 QTY 12 Mo $________ CLIN 0012 S/5 8-Module Frame; F-CU8, 110-120V; S/N 4602754 QTY 12 Mo $________ CLIN 0013 Base Model, S/5 CAM; SN 6202196 QTY 12 Mo $________ CLIN 0014 Base Model, S/5 CAM; S/N 6207008 QTY 12 Mo $________ CLIN 0015 S/5 RESTN Hemodynamic Mod, M-RESTN, English, S/N 6080546 QTY 12 Mo $________ CLIN 0016 S/5 RESTN Hemodynamic Mod, M-RESTN, English, S/N 6080560 QTY 12 Mo $________ CLIN 0017 S/5 NESTPR Hemodynamic Mod, M-NESTPR, English, S/N 4604541 QTY 12 Mo $_______ CLIN 0018 S/5 NESTPR Hemodynamic Mod, M-NESTPR, English, S/N 4604550 QTY 12 Mo $_______ CLIN 0019 S/5 NESTPR Hemodynamic Mod, M-NESTPR, English, S/N 4766336 QTY 12 Mo $_______ CLIN 0020 S/5 NESTPR Hemodynamic Mod, M-NESTPR, English, S/N 4766365 QTY 12 Mo $_______ CLIN 0021 S/5 NESTPR Hemodynamic Mod, M-NESTPR, English, S/N 4604108 QTY 12 Mo $_______ CLIN 0022 S/5 Recorder Module, M-REC, English, S/N 4594930 QTY 12 Mo $_______ CLIN 0023 S/5 Recorder Module, M-REC, English, S/N 4731621 QTY 12 Mo $_______ CLIN 0024 S/5 Recorder Module, M-REC, English, S/N 4570179 QTY 12 Mo $_______ CLIN 0025 S/5 Recorder Module, M-REC, English, S/N 4594932 QTY 12 Mo $_______ CLIN 0026 S/5 Recorder Module, M-REC, English, S/N 4736122 QTY 12 Mo $_______ CLIN 0027 S/5 AISYS CONFIG, S/N ANAP00734 QTY 12 Mo $_______ CLIN 0028 S/5 AISYS CONFIG, S/N ANAP00735 QTY 12 Mo $_______ CLIN 0029 S/5 AISYS CONFIG, S/N ANAP00736 QTY 12 Mo $_______ CLIN 0030 S/5 Compact Airway Module, E-CAIO, English, S/N 6658754 QTY 12 Mo $_______ CLIN 0031 S/5 Compact Airway Module, E-CAIO, English, S/N 6659785 QTY 12 Mo $_______ CLIN 0032 S/5 Compact Airway Module, E-CAIO, English, S/N 6662591 QTY 12 Mo $_______ CLIN 0033 Base Model, S/5 AM S/N 6645522 QTY 12 Mo $_______ CLIN 0034 Base Model, S/5 AM S/N 6654181 QTY 12 Mo $_______ CLIN 0035 Base Model, S/5 AM S/N 6655385 QTY 12 Mo $_______ CLIN 0036 S/5 Entropy Module, E-Entropy, English, S/N 6578248 QTY 12 Mo $_______ CLIN 0037 S/5 Entropy Module, E-Entropy, English, S/N 6636630 QTY 12 Mo $_______ CLIN 0038 S/5 Entropy Module, E-Entropy, English, S/N 6638525 QTY 12 Mo $_______ CLIN 0039 PRESTN Hemodynamic Module, E-PRESTN, English, S/N 6658306 QTY 12 Mo $_______ CLIN 0040 PRESTN Hemodynamic Module, E-PRESTN, English, S/N 6658329 QTY 12 Mo $_______ CLIN 0041 PRESTN Hemodynamic Module, E-PRESTN, English, S/N 6658332 QTY 12 Mo $_______ CLIN 0042 S/5 Recorder Module, E-REC, English, S/N 6658727 QTY 12 Mo $_______ CLIN 0043 S/5 Recorder Module, E-REC, English, S/N 6660974 QTY 12 Mo $_______ CLIN 0044 S/5 Recorder Module, E-REC, English, S/N 6660977 QTY 12 Mo $_______ CLIN 0045 Vaporizer Efficacy Test; QTY4_1233300VE QTY 12 Mo $_______ CLIN 0046 ZONE-Charge-2DTC QTY 12 Mo $_______ CLIN 0047 S/5 AVANCE CONFIG; S/N ANBM01333 QTY 12 Mo $_______ CLIN 0048 S/5 AVANCE CONFIG; S/N ANBM01303 QTY 12 Mo $_______ CLIN 0049 S/5 AVANCE CONFIG; S/N ANBM01314 QTY 12 Mo $_______ CLIN 0050 S/5 BASE MODE, S/5 AM S/N 6433020 QTY 12 Mo $_______ CLIN 0051 S/5 BASE MODE, S/5 AM S/N 6433193 QTY 12 Mo $_______ CLIN 0052 S/5 BASE MODE, S/5 AM S/N 6434973 QTY 12 Mo $_______ CLIN 0053 S/5 Compact Airway Module, E-CAIO, English S/N 6441900 QTY 12 Mo $_______ CLIN 0054 S/5 Compact Airway Module, E-CAIO, English S/N 6441934 QTY 12 Mo $_______ CLIN 0055 S/5 Compact Airway Module, E-CAIO, English S/N 6441915 QTY 12 Mo $_______ CLIN 0056 PRESTN Hemodynamic Mod, E-PRESTN, English S/N 6422190 QTY 12 Mo $_______ CLIN 0057 PRESTN Hemodynamic Mod, E-PRESTN, English S/N 6422219 QTY 12 Mo $_______ CLIN 0058 PRESTN Hemodynamic Mod, E-PRESTN, English S/N 6422191 QTY 12 Mo $_______ CLIN 0059 S/5 Recorder Module, E-REC, English, S/N 6422889 QTY 12 Mo $_______ CLIN 0060 S/5 Recorder Module, E-REC, English, S/N 6422897 QTY 12 Mo $_______ CLIN 0061 S/5 Recorder Module, E-REC, English, S/N 6432326 QTY 12 Mo $_______ CLIN 0062 Base Model, S/5 LM, S/N 6139187 QTY 12 Mo $_______ CLIN 0063 Base Model, S/5 LM, S/N 6139191 QTY 12 Mo $_______ CLIN 0064 Vaporizer Efficacy Test QTY3_1233300VE QTY 12 Mo $_______ CLIN 0065 Zone-Charge-2DTC S/N 1233300ZC02D QTY 12 Mo $_______ Contractor must be registered to the Central Contractor Registration (CCR) prior to award. The website address for CCR registration is www.ccr.gov Contractor MUST complete FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, when submitting a proposal. The website address is http://www.acquisition.gov. SERVICE ADDRESS: Naval Hospital Camp Pendleton, Anesthesia Department, Camp Pendleton, CA 92055 The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-50 and DFAR 20110304. This acquisition incorporates the following FAR clauses: 52.204-7 Central Contractor Registration (APR 2008) 52.212-1 Instruction to Offerors-Commercial Item (APR 2008) 52.212-3 Offeror Representations and Certification--Commercial Items (MAY 2008) 52.212-4 Contract Terms and Conditions--Commercial Items (FEB 2007) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (MAR 2007) 52.222-3 Convict Labor (JUN 2007) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (JAN 2006) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity (MAR 2002) 52.222-36 Affirmative Action for Workers With Disabilities (JUN 1998) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006) 52.232-18 Availability of Funds (APR 1984) 52.232-36 Payment by Third Party (MAY 1999) 52.252-2 Clauses Incorporated By Reference (FEB 1998) 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (APR 2007) 252.225-7002 Qualifying Country Sources As Subcontractors (APR 2003) 252.232-7003 Electronic Submission of Payment Requests (MAR 2007) 52.212-2, Evaluation – Commercial Items (JAN 1999), the following factors shall be used to evaluate offers: 1) Technical capability, 2) Price. All responsible sources may submit a quote which shall be considered. 52.222-48 Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair or Certain Equipment Certification (FEB 2009) All responsible sources may submit a quotation which shall be considered by the agency. NOTE: THIS ORDER IS SUBJECT TO AVAILABILITY OF FY-2012 FUNDS. THE GOVERNMENT OBLIGATION MADE HEREUNDER IS CONTINGENT UPON THE ENACTMENT OF THE FY-2011 DOD APPROPRIATION ACT OR AN EXTENDED FY-2011 CONTINUING RESOLUTION ACT AND IS SUBJECT TO ALL PROVISIONS OF WHICHEVER ACT BECOMES APPLICABLE. AVAILABILITY OF FISCAL YEAR 2012 FUNDS. THE GOVERNMENT OBLIGATION MADE HEREUNDER IS CONTINGENT UPON THE ENACTMENT OF THE FISCAL YEAR 2012 APPROPRIATION ACT. THIS ORDER IS ISSUED SUBJECT TO THE 2012 DOD APPROPRIATION ACT OR AN EXTENDED FISCAL YEAR 2011 CONTINUING RESOLUTION ACT AND IS SUBJECT TO ALL PROVISIONS OF WHICHEVER ACT BECOMES APPLICABLE. THE CLAUSE 52.232-18 REFERENCED HEREIN APPLIES TO THIS CONTRACT. STATEMENT OF WORK WITH NO LOANER OPTION NO LOANER OPTION-MEDICAL EQUIPMENT SERVICE MAINTENANCE STATEMENT OF WORK GENERAL REQUIREMENTS: The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein. The contractor shall provide all services, materials and equipment necessary for the repair/maintenance of the Datex-Ohmeda Anesthesia machines to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor and parts to perform all repairs on equipment listed in order to assure continued operation at their designed efficiency and capacity. PREVENTIVE MAINTENANCE: • Perform service repair/maintenance to Industry standards. • Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, the contractor shall provide training certificates (or notarized copies) to the Biomed department for verification. The highest standard of professional capability and electrical/mechanical workmanship is to be maintained throughout the life of this contract. • Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. • Contractor shall ensure that all test equipment and/or calibration standards that are used in the performance of the contract are traceable and certified in accordance with NIST standards. Certification must be made available to the Biomed Department upon request. • Contractor shall ensure that all scheduled servicing will be accomplished in accordance with manufacturer’s recommendations or local maintenance procedures. CORRECTIVE MAINTENANCE: • Correct inoperable condition in a timely manner. Immediately upon contract award, the contractor will provide an emergency telephone number. Contractor will response no later than eight (8) hours after telephone notification. • Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. • Equipment improvements/modifications shall be made only upon Biomed written approval and direction. • Notify the Biomed department immediately upon receipt of OEM or replacement parts/equipment safety recall notices. • Ensure that the original design and functional capabilities will not be changed, modified, or altered unless the Biomed Department authorizes such changes. • Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made. • Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices. • Maintain an adequate spare parts inventory. TITLE TO EQUIPMENT: The contractor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof. LIABILITY: The contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malice mischief or acts of God. UTILITES: The contractor may use Government utilities, (e.g., electrical power, compressed air, and water) that are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Hospital’s electrical wiring and equipment, must approve contractor electrical equipment. ACCESS TO EQUIPMENT: The contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on duty personnel responsible for such equipment. CONTRACTOR CHEK-IN/CHECK-OUT: The contractor, or his representative, is required to report to the security office for Visitor Badges during the hours of 0730-2000 hours, Monday through Friday, prior to and upon completion of any service/repair performed. FIELD SERVICE REPORTS: The contractor, or his representative shall furnish to; Naval Hospital Camp Pendleton Material Management Department Biomedical Engineering Branch Phone: +1 (555) 000-0000/1144 Fax: +1 (555) 000-0000 A legible copy of the Field Service Report upon completion of work performed. The contractor, or his representative, shall complete the Government copy of this Field Service Report to include the following: • Purchase order/Contract Number • Contractor Name, Technician’s printed Name and Telephone number, and signature • Date and Time Notified • Date and Time Arrival • ECN (Equipment Control Number), Type, serial # and model # • Time expended repairing/servicing • Description and possible cause of malfunction • General description of replaced parts and service performed • Itemized list of parts and supplies furnished and the cost of each. If parts are included in the contract, cost breakdown must be provided as if cost were not included • Total man-hours expended to include labor cost • Comments as to cause of malfunction Note: If repairs cannot be completed during the initial visit, contractor shall indicate the current status of the equipment and the projected date of when repairs will be accomplished. FIELD SERVICE REPORTS ARE REQUIRED PRIOR TO APPROVAL OF ALL OTHER INVOICES PART AVAILABILITY: To ensure minimal equipment downtime, the contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materials within three (3) days. COMPENSATION: Labor: All compensation for labor in the contract price. Parts and materials: All compensation for parts and materials is included in contract price. Parts/Supplies Quality: Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability, and quality to the OEM parts when new or as presently recommended by the manufacturer. PREVENTIVE MAINTENANCE AND CORRECTIVE MAINTENANCE SCHEDULES Services will be required based upon the following schedules: PREVENTIVE MAINTENANCE: _____ One (1) time per fiscal year Jan/Apr/Jul/Sep __X__Two (2) times per fiscal year Jan/Apr/Jul/Sep _____Four (4) times per fiscal year Jan/Apr/Jul/Sep CORRECTIVE MAINTENANCE: ___X_ Monday – Friday, 0800-1700 hrs _____ Monday – Friday, Saturday and Sunday, 24 hrs per day.