PFO - PC DATE: 27 NOVEMBER 2012 MEMORANDUM FOR: P&C Office / Supervisory Contracting Officer FROM: CSMS-EAST NGPA SMS AAA BLDG. 10-102, FTIG ANNVILLE, PA 17003 SUBJECT: Sole Brand / Sole Source Justification 1. In accordance with Federal Acquisition Regulation (FAR) 6.303-1 which states: A contracting officer shall not commence negotiations for a sole source contract, commence negotiations for a contract resulting from an unsolicited proposal, or award any other contract without providing for full and open competition unless the contracting officer- (1) Justifies, if required in 6.302, the use of such actions in writing; (2) Certifies the accuracy and completeness of the justification; and (3) Obtains the approval required by 6.304, which states: The justification for other than full and open competition shall be approved in writing for a proposed contract not exceeding $550,000; the contracting officer's certification required by 6.303- 2(a) (12) will serve as approval unless a higher approving level is established in agency procedures. 2. The following applicable information shall be provided to this office on all SOLE BRAND / SOLE SOURCE JUSTIFICATIONS. (a) Each justification submitted shall contain sufficient facts and rationale to justify the use of the specific authority cited. Please circle one: Sole Brand - Must be a specific manufacturer's item(s), although more than one vendor can supply the item(s). Sole Source - Only one vendor is capable of delivering the specific supply and / or service. 3. This is to request that the Contracting Office initialized the Sole Brand / Sole Source acquisition under Federal Acquisition Regulation (FAR) 6.3 for the following items: ITEM / SERVICE DESCRIPTION (Include part #'s, etc...) MANUFACTURER / SERVICE PROVIDER (if applicable) ORIGINAL EQUIPMENT MANUFACTURER AND EQUIVALENT REMANUFACTURED PARTS FOR THE FOLLOWING: D & W DIESEL 1503 CLARK STREET RD AUBURN, NY 13021 CAT, JOHN DEERE, BOSCH, MINIMEC-CAV, HOLSTER, AND BORG WARNER
+1 (555) 000-0000 DELIVER PARTS & PICK-UP CORES CAGE: 1S9F5 NOTE: Attach product / service description documentation. JUSTIFICATIONS FOR SOLE BRAND / SOLE SOURCE PROCUREMENT ** IMPORTANT** Please provide supporting evidence such as: Regulations, CTA's, Policy letters, etc... that most clearly states the need for the Sole Brand / Sole Source. FAR justifications: 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements 6.302-2: Unusual and compelling urgency The two mostly commonly applicable 6.302-3: Industrial mobilization; engineering, development, or research capability; or expert services 6.302-4: International agreement 6.302-5: Authorized or required by statute 6.302-6: National security 6.302-7: Public interests Cite FAR justification number from above: 6.302-1 Provide justification/supporting evidence in box below (Attach additional sheet if necessary): SEE ATTACHED DOCUMENTATION. Requesting Activity Technical Representative Name/Title: Signature ________________________________________ Date: Program Manager Name/Title: Signature ________________________________________ Date Forward to Contracting Office: USPFO for PA, DMVA, BLDG 0-48. ATTN: P&C Office, Room 242, FTIG/Annville, PA 17003-5003 or Email to:
contact@example.gov Contracting Officer Determination: ___ APPROVED ___DISAPPROVED This certifies the at the Sole Brand / Sole Source justification is accurate and complete to the best of the Contracting Officer's knowledge and belief. Name/Title: Signature ________________________________________ Date: KO Comments: VENDOR REQUIREMENTS FOR D&W DIESEL REMANUFACTURED REPAIR PARTS 1. Must provide remanufactured repair parts for the following Caterpillar engine models: 3116, 3126, C7, & C12; the following parts are to be overhauled: oil pumps, water pumps, air compressors, fuel injectors, turbochargers, fuel governors, power steering pumps and HEUI pumps; in accordance with NMWR 9-2815-272, the appropriate OEM service manuals, and proprietary overhaul procedures; also see attached deviation waivers 2. Must provide remanufactured repair parts for Model 6068T John Deere engines; the following parts are to be overhauled: turbochargers and fuel injection pumps; in accordance with NMWR 9-2815-532, TM 9-2815-260-24, and John Deere Manual CTM104 (12-2000) 3. Must have a warranty that meets or exceeds the direct replacement of defective parts for a period of 12 months from date of purchase CSMS-East determined requirement IAW the American National Standard ANSI/ISO/ASQ Q9001-2008 Sections 4.1 and 5.2 4. Must have the capability of providing remanufactured repair parts that have been overhauled to like-new standards outlined by the OEM and all government provided technical manuals; NMWRs, DMWRs, and TMs for the specific items being overhauled will be provided as needed 5. Must pick-up and deliver the parts to the CSMS-East; delivery charges must be included in the cost of the repair parts; CSMS-East unique determined requirement within the scope of the American National Standard ANSI/ISO/ASQ Q9001-2008 6. Repair parts and services must be provided within 15 calendar days of request unless a later delivery date is agreed to by the government on a case-by-case basis; CSMS-East unique determined requirement withing the scope of the American National Standard ANSI/ISO/ASQ Q9001-2008 7. Must be willing to be audited and/or inspected by the CSMS-East personnel to ensure compliance with all requirements; notice of at least 7 days will be provided before any visit; CSMS-East Quality Manual Section 4-2 Outsourcing Requirements; the American National Standard ANSI/ISO/ASQ Q9001-2008 Section 4.1 8. Be an authorized repair and sales center for BOSCH and MINIMEC-CAV injector fuel pump and injector fuel nozzles. 9. Be an authorized repair and sales center for Holster and Borg Warner turbochargers. 10. Provide Technical support and assistance as needed for the services and materials provided; training clause of the American National Standard ANSI/ISO/ASQ Q9001-2008, Section 6.2.2 quote mark The organization shall where applicable, provided training or take other actions to achieve the necessary competence. quote mark ; CSMS-East unique determined requirement within the scope of the American National Standard ANSI/ISO/ASQ Q9001-2008
