J012--Kitchen Exhaust Cleaning, Kitchen Fire Suppression System Service, and Portable Fire Extinguisher Service

1. Title: Kitchen Exhaust Cleaning, Kitchen Fire Suppression System Service, and Portable Fire Extinguisher Service
2. Background: Per NFPA 96, the new Food Services Center (Bldg. 211), and JLM dietetics are required to have their kitchen hoods cleaned semiannually due to limited grease use and/or limited meal service. The hoods for JLM, B170, and 202 require quarterly cleaning due to the heavy grease operations. During regular cleaning, the hood system must be inspected, tested and maintained. Per NFPA and regulatory requirements, kitchen fire suppression systems shall be inspected and serviced at a minimum of every 6 months to ensure proper operation and life safety compliance. Given that the kitchen fire suppression systems will be inspected, government is including the inspection, testing and maintenance of the portable fire extinguisher. Per NFPA and regulatory requirements, portable fire extinguishers shall be inspected, serviced, and hydrotested to ensure proper operation. 3. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses and estimated industry pricing information for market research and estimated budgetary purpose for Kitchen Exhaust Cleaning, Kitchen Fire Suppression System Service, and Portable Fire Extinguisher Service
4. Requirement summary: The Government presently considers fire-protection equipment inspection, testing, preventive maintenance, recharge, hydrostatic testing, repair, authorized replacement, and restoration to be the predominant purpose of the integrated requirement. Accordingly, North American Industry Classification System code 811310 is proposed. 
The anticipated requirement combines recurring commercial services at the John L. McClellan Memorial Veterans Hospital in Little Rock and the Eugene J. Towbin Healthcare Center in North Little Rock. The draft scope includes: 
Quarterly and semiannual cleaning of identified commercial kitchen hoods, plenums, ducts, fans, dampers, and related exhaust-system components.  Semiannual inspection, testing, maintenance, tagging, and documentation for 10 wet-chemical kitchen fire suppression systems.  Inspection, maintenance, recharge, hydrostatic testing, repair, authorized replacement, pickup, return, tagging, and asset-level reporting for approximately 948 portable fire extinguishers across listed classes and locations.  Qualified personnel, manufacturer authorization when required, calibrated test equipment, safety controls, chemical and waste management, impairment coordination, incident reporting support, and digital service records.  A potential base period with four one-year option periods. The final contract structure and quantities have not been determined. 
Respondents should address the ability to perform all three principal service areas as the prime contractor and identify any anticipated subcontracting or teaming arrangement.
5. Requested capability information: Interested parties should submit a concise capability statement, preferably no more than 10 pages excluding cover page and supporting certifications. Clearly identify proprietary information. Address each item below in the order listed. 
Legal business name, physical address, website, and primary point of contact, including name, title, telephone number, and email address.  Unique Entity Identifier and Commercial and Government Entity code.  Business size under proposed North American Industry Classification System code 811310 and any recommended alternative code.  Socioeconomic status, including small business, veteran-owned small business, service-disabled veteran-owned small business, women-owned small business, economically disadvantaged women-owned small business, Historically Underutilized Business Zone small business, 8(a) participant, or small disadvantaged business. Identify current Small Business Administration VetCert status when claiming veteran-owned or service-disabled veteran-owned status.  Whether the respondent intends to perform as the prime contractor and the approximate percentage of work the respondent expects to perform with its own employees.  Capability to provide all required service areas at both campuses, including after-hours kitchen exhaust cleaning and normal-business-hours fire protection services.  Current qualifications and certifications relevant to National Fire Protection Association Standards 10, 17A, and 96; Underwriters Laboratories 300-listed systems; Ansul and PyroChem systems; kitchen exhaust cleaning; extinguisher maintenance; and hydrostatic testing. Identify whether credentials are held by the respondent or a proposed subcontractor.  At least two recent and relevant contracts or projects completed within the past five years. Include customer, contract or project identifier if releasable, period of performance, dollar magnitude or range, scope, locations, and customer point of contact if authorized.  Available staffing, mobilization timeframe, service radius, emergency or impairment response capability, and ability to maintain recurring schedules at both campuses.  Quality-control approach, asset tracking, service-report format, deficiency management, chain-of-custody controls, and ability to provide searchable Microsoft Excel or Portable Document Format reports.  Any contract vehicle available to the Government, including Federal Supply Schedule contract information, if applicable. 
6. Licenses, certifications, and technical qualifications: Respondents shall identify the licenses, certifications, manufacturer authorizations, and technical qualifications currently available to perform the draft requirement. A credential matrix is acceptable at the Sources Sought stage. Do not submit Social Security numbers, dates of birth, home addresses, or other unnecessary personal information.
Current Arkansas Fire Protection Licensing Board company Certificate of Registration for portable fire-extinguisher systems and fixed fire-suppression systems.
Current individual Arkansas licenses for proposed or available technicians covering portable fire extinguishers, fixed wet-chemical fire-suppression systems, and hydrostatic testing, as applicable to assigned work.
Current Ansul and Pyro-Chem manufacturer-authorized distributor, service-provider, or technician documentation applicable to the installed system models. Identify any other manufacturer authorization available.
International Kitchen Exhaust Cleaning Association Certified Exhaust Cleaning Specialist, Certified Exhaust Cleaning Technician, or an equivalent nationally recognized commercial kitchen exhaust-cleaning credential for the proposed crew leader or onsite supervisor. A Professional Exhaust Cleaning Technician designation should be identified as a designation rather than represented as a full certification.
Current Pipeline and Hazardous Materials Safety Administration Requalifier Identification Number approval for any facility that will inspect, test, mark, or requalify regulated cylinders. If this work will be subcontracted, identify the proposed testing facility and provide its approval information.
Current Arkansas hydrostatic-testing license or certificate applicable to the cylinder classes and testing methods proposed.
Current calibration certificates for pressure gauges, scales, hydrostatic-test equipment, electrical test instruments, and other measurement equipment whose accuracy affects inspection or acceptance.
Relevant safety-training records, including lockout/tagout, hazard communication, personal protective equipment, fall protection or rooftop work, ladder or lift operation, respiratory protection when applicable, and spill response.
Current certificate of general liability insurance and identification of workers compensation and automobile liability coverage available for performance, pickup, and delivery activities.
Active System for Award Management registration, Unique Entity Identifier, Commercial and Government Entity code, business-size representation under North American Industry Classification System code 811310, and current Small Business Administration VetCert status when claiming veteran-owned or service-disabled veteran-owned small business status.
Credential matrix. For each credential, identify the issuing organization; company or individual holder; employer; credential or license number; covered equipment or service; issue date; expiration date; and whether the capability is held by the respondent or a proposed subcontractor.
At the Sources Sought stage, respondents are not required to provide a final roster for every technician who may perform under a future contract. However, respondents should provide sufficient evidence for the Government to assess whether the required licensed and certified capability is available. Any future solicitation may require named personnel and complete credential copies with the quotation or proposal, before award, or before the individual begins regulated work.
7. Place of Performance:
Location #1: John L. McClellan (JLM) Memorial Veterans Hospital Central Arkansas Veterans Healthcare System 4300 West 7th Street Little Rock. AR 72205
Location #2: Eugene J. Towbin Healthcare Center Central Arkansas Veterans Healthcare System 2200 Fort Roots Drive North Little Rock, AR 72114
8. Responses Requested: The NCO 16 requires all the following information and questions answered above in this notice.
9. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.
10. Instructions and Response Guidelines: Sources Sought responses are due by November 20, 2026 at 10:00 am (CST) via email to anthony.marion2.gov.
All Questions shall be submitted by November 13, 2026 at 10:00 pm (CST) via email to anthony.marion2.gov.
Telephone requests or inquires will not be accepted.
Public Information will not be provided and shall be utilized to the full extent possible.
This a New Requirement.
The subject line shall read: 36C25627Q0131 -RFI-Sources Sought- Kitchen Exhaust Cleaning, Kitchen Fire Suppression System Service, and Portable Fire Extinguisher Service. NO SOLICITATION EXISTS AT THIS TIME.
Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.
This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.
In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.
11. Contact Information: Contract Specialist, Anthony Marion Email address: contact@example.gov Your responses to this notice are appreciated.
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirement.