J028--CHP Generator Semi-Annual Maintenance

THIS SOURCES SOUGHT/REQUEST FOR INFORMATION IS ISSUED FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT CONSIDERED A SOLICITATION. The purpose of this sources sought/RFI is to gain knowledge of potential businesses that are capable of providing the following: Statement of Work CHP Generator Storage Semi-Annual Maintenance Requirement: This contract will cover the semi-annual maintenance visits to keep the CHP Generator in storage in building 7 at the Manchester Veterans Affairs Hospital. The CHP Generator is a Caterpillar Gen Set (ISO 8528), Engine Model #G3516, serial number 9GZ00658. The following procedures are to be adhered to and come directly from Caterpillar. The following tasks need to be completed once per year. Clean the engine of any dirt, rust, grease, and oil. Inspect the exterior. Paint areas that contain paint damage with good quality paint. Remove any dirt from the air cleaner(s). Check all seals, gaskets, and the filter element for damage. 3. Apply lubricant to all points shown in the Operation & Maintenance Manual, Lubrication & Maintenance Table for your equipment. 4. Drain and replace the crankcase oil and change the oil filter(s). For the proper procedure, refer to the Operation & Maintenance Manual for your equipment. 5. If equipped with an air starter, fill the reservoir with a mixture of 50 percent VCI oil and 50 percent engine oil. 6. Add VCI oil to the crankcase at the rate of three to four percent by volume. Note: If the engine crankcase is full, drain enough engine oil so the mixture can be added. 7. Remove the air filter element(s). Turn the engine at cranking speed with the throttle control in FUEL OFF position. Use a sprayer to add a mixture of 50 percent VCI oil and 50 percent engine oil into the air inlet or turbocharger inlet. Note: VCI oil mixture can also be added to the inlet by removing the plug for checking turbocharger boost pressure. The minimum application rate is 5.5 mL per L (3 oz per 1000 cu in) of engine displacement. 8. Use a sprayer to apply a 50 percent VCI oil and 50 percent engine oil mixture into the exhaust openings. The minimum application rate is 5.5 ml per L (3 oz per 1000 cu in) of engine displacement. Seal the exhaust pipe, including any drain holes in the muffler. 9. Remove the fuel from the secondary fuel filter housing or empty and reinstall the spin-on fuel filter element to remove any dirt and water. Drain the fuel injection pump (sleeve metering only). Clean the primary fuel filter. Fill with calibration fluid or kerosene. Install the primary fuel filter and operate the priming pump. This will send clean oil to the secondary filter and engine. Open the fuel tank drain valve and allow any water or dirt to drain from inside the fuel tank. Apply a spray of 30 ml per 30 L (1 oz per 7.50 gal) of fuel tank capacity to prevent rust in the fuel tank. Add 0.15 ml per L (.02 oz per 1 gal) of commercial biocide. Apply a small amount of oil to the threads on the fuel tank filler neck and install the cap. Seal all openings to the tank to prevent evaporation of the fuel and preservative. 10. Remove the fuel nozzles or spark plugs and apply 30 ml (1 oz) of VCI oil mixture (50 percent VCI oil and 50 percent engine oil) in each cylinder. Use a bar or turning tool to turn the engine over slowly to put the oil on the cylinder walls. Install all fuel nozzles or spark plugs and tighten to the correct torque. 11. Spray a thin amount of VCI oil mixture (50 percent VCI oil and 50 percent engine oil) on the flywheel, ring gear teeth, and starter pinion. Install the covers to keep in the VCI vapors. 12. Apply a heavy amount of multipurpose grease (MPGM) to all outside parts that move, such as rod threads, ball joints, linkage, etc. Note: Install all covers and ensure that tape has been installed over all openings, air inlet, exhaust openings, flywheel housing, crankcase breather(s), dipstick tubes, etc. Ensure that all covers are air tight and weatherproof. Use a waterproof, weather resistant type tape such as Kendall No. 231 or an equivalent. Do not use duct tape. Duct tape will only seal for a short period of time. 13. Under most conditions it is best to remove the batteries and use them in another application. As an alternative, place them in storage where they can be periodically checked and electrically charged again when needed. If the batteries are not removed, wash the tops of the batteries until clean. Apply an electrical charge to the batteries to obtain a specific gravity of 1.225. Disconnect the battery terminals. Place a plastic cover over the batteries. 14. Loosen all belts (fan, alternator, etc.). 15. Place a waterproof cover over the engine. Ensure the engine cover is secure, but loose enough to allow air to circulate around the engine to prevent damage from condensation. 16. Attach a tag to the engine with a notation of the date that the unit was preserved. The six month visit needs to be done to rotate the engine. The engine must be rotated once per year. All procedures come directly from Caterpillar and need to be followed to keep the generator parts from deteriorating. Period of Performance: One(1) base year plus two(2) option years. Place of Performance: The following work is to be performed at the Manchester Veterans Affairs Hospital located at 718 Smyth Road, Manchester, NH 03104 Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. Responses to this sources sought/RFI are due by 23 July 2020 at 12 PM EST time. Responses to this notice shall be submitted via email to contact@example.gov. Telephone responses shall not be accepted. If a solicitation is issued it shall be announced at a later date, and all interested parties must response to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The NAICS code for this requirement is 811310 and a small size standard of $8 Million.