This Sources Sought opportunity from Department Of Veterans Affairs was posted on May 21, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
J041--Source Sought/RFI for: Martinsburg VA Medical Center Removal and Replacement of existing Variable Refrigerant Flow (VRF) HVAC system
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The Martinsburg VA Medical Center is seeking information from qualified contractors interested in replacing the existing Variable Refrigerant Flow (VRF) HVAC system at its Internet Café and Pain Clinic located in Martinsburg, West Virginia. This sources sought notice aims to conduct market research to identify capable businesses for the project under NAICS code 238220, which covers plumbing, heating, and air conditioning contractors. Participation is voluntary, and responses are intended solely for planning purposes to assist the government in shaping its acquisition strategy; no contract will be awarded from this notice. Contractors, particularly small businesses intending to self-perform at least 51% of the work, are asked to provide detailed company information, including business size, capabilities, licensing, and an estimated cost range, as well as their approach to performing or subcontracting the work in compliance with applicable limitations. Responses must be submitted by June 3, 2026, via email to the designated contracting specialist and include specific reference information in the subject line. The government stresses that this outreach does not constitute a solicitation and will not result in binding agreements, but rather will inform future contract development decisions such as set-asides or full and open competitions. The effort aims to ensure that the selected contractors possess the required expertise and capacity to successfully complete the HVAC system replacement while adhering to relevant regulatory and subcontracting requirements.
General Info
Agency
NAICS
Place of Performance
Department of Veterans Affairs Martinsburg VAMC, Martinsburg, WV, 25405, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Summary The Martinsburg VA Medical Center (VAMC) is conducting market research to identify qualified contractors capable of performing the VRF System Replacement described in the draft Performance Work Statement (PWS) attached to this Source Sought Notice. This Sources Sought Notice is issued solely for informational and planning purposes as permitted by FAR Part 10.
Participation is voluntary, and a response is not required to compete in any future solicitation. However, responses to this notice may influence the Government s acquisition strategy.
No award will be made from this announcement. Respondents will not be notified of the results of this market research effort.
NAICS Code: 238220 Plumbing, Heating, and Air Conditioning Contractors Size Standard: $19.0M
If responding as a small business, at least 51% of the work must be self performed in accordance with the limitations on subcontracting.
REQUESTED INFORMATION 1. Business name and Unique Entity ID (UEI) 2. Business size and socioeconomic status 3. Point of contact information 4. Capability statement 5. Available contract vehicles 6. Summary of services your company can/cannot provide 7. Licenses/Certifications 8. Estimated cost range to provide these services. (Not requesting official pricing. This will be used for initial market research and informational purposes only.) 9. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response: Do you intend to self-perform this effort? If you are located outside the immediate area, how will you self-perform? Or do you intend to subcontract work under this contract? If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?
RESPONSE INSTRUCTIONS All Capability Statements/Responses to this Sources Sought Notice shall be submitted via email only to Trever.Turcotte@va.gov . Please include 36C24526Q0551 HVAC VFR Replacement MWV in the email subject line. Response must be submitted by June 3rd, 2026, at 9:00 am EST.
DISCLAIMER: This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred because of a vendor s preparation of responses submitted because of this notice.