J046--36C25926Q0425 00004 | Request for Quote on Reverse Osmosis Water System Maintenance and Service for Rocky Mountain Regional VA Medical Center Unrestricted

This contract solicitation seeks qualified vendors to provide comprehensive maintenance and service for Reverse Osmosis (RO) water systems across multiple departments at the Rocky Mountain Regional VA Medical Center in Aurora, Colorado. The scope covers annual preventive maintenance for three portable dialysis RO units in the Clinic Building North/Dialysis (G), eight units across G-3 Dialysis and H-1 SCI Renal Dialysis, one system in the Diagnostic and Treatment (DAT) Building for Sterile Processing, and additional systems in Pathology and Laboratory, Research, and other designated areas. The contract includes a base year running from July 22, 2026, to July 21, 2027, with up to four option years extending total performance through July 21, 2031, with a maximum allowable duration of five years and six months including all extensions. An unscheduled maintenance not-to-exceed (NTE) cap of $11,000 is included for each year, and all services must ensure equipment operates to original manufacturer specifications. The contractor must provide all tools, test equipment, service manuals, and diagnostic software, with all test equipment required to be properly calibrated and certified. Response to this unrestricted, firm-fixed-price solicitation is due by June 16, 2026, at 12:00 PM Mountain Time, and submissions must be emailed as three distinct volumes—Technical Capability, Price, and Past Performance—with no submissions exceeding 4MB in size. Quotes are not accepted via fax or hand delivery. Compliance with the Service Contract Labor Standards mandates adherence to the 2015 Wage Determination 5419, including uniform provisions and proper classification of unlisted labor categories. Contractors must affirm compliance with numerous federal and VA-specific clauses covering whistleblower rights, employment eligibility, trafficking in persons, fair labor standards, sustainable procurement, accelerated payments to small business subcontractors, and electronic payment systems, among others. Performance is subject to strict documentation requirements using Engineer Service Reports (ESRs), requiring pre-service login and post-service authorization with both equipment users and the designated Facility Management Service Point of Contact. Work performed between 8:00 AM and 5:00 PM MST incurs no hourly charge, while after-hours services require prior purchase order approval and separate invoicing. Evaluation prioritizes technical capability as a pass/fail gate, followed by price reasonableness and past performance relevance, with award based on the most advantageous offer to the government,