J055--Replace Flooring Requirement - Sources Sought Notice

Sources Sought Announcement: This is a SOURCES SOUGHT ANNOUNCEMENT ONLY , it is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources-sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential sources capable of providing the services described below.
Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. The Capability Statement shall be limited to 5 pages. The Government will not review generic marketing materials that do not address the information contained herein or the attached documents Responses to this notice shall include the following: a. Company Name b. SAM Unique Entity Identifier (UEI) & cage code which the company is registered in sam.gov and https://veterans.certify.sba.gov/ c. Company Address d. Point of contact(s) name e. Telephone number(s) f. Email address(s) g. Type of business, SDVOSB; VOSB, WOSB, small, large, etc., as appropriate: h. Company Business Size Status and representations of your business i. Any previous contract(s) similar or the same as the required functional capabilities in the statement of work j. Estimated pricing
This is not a request for quotes, however general pricing will be used for the purpose of market research. There will not be a confirmation email for any response(s) received. Your submittal with not be confirmed. There is not an estimated period of performance. All interested parties shall respond no later than 1/29/2026 at 1:00PM EST. All e-mails must have as the Sources Sought Number in the subject line. Submit responses or suggestions via email to Melissa.ChanduviHolmes@va.gov. Telephone responses will not be accepted.


STATEMENT OF WORK 1.0 BACKGROUND The Veterans Health Administration has a need for new flooring in PM&R on the 2nd floor of the hospital. The existing flooring is very old VCT that is cracked and damaged in many areas and needs to be replaced for safety and sanitary reasons. New Luxury Vinyl Tile will be installed over top of the existing VCT flooring and new viny cove base will be installed. 2.0 OBJECTIVE The purchase of the installation of new Luxury Vinyl Tile and Wall Base. 3.0 TASK REQUIREMENTS The contractor will arrange for delivery and installation of all materials listed on the quote. There is a truck height dock available. There are elevators to access the install site. Delivery can occur during normal business hours. The contractor is required to contact the Interior Design department at the number below with an install date before attempting delivery. Contractor will provide: Provide active means to control airborne dust from dispersing into occupied areas and/or water mist surface to control dust (e.g., Mobile Dust Containment Cart or some other system). Ensure worker clothing is clean and free of visible dust before leaving the work area. Remove or isolate air diffusers (supply and return) to protect the HVAC system from dust and reduce air turbulence. Rebalance system to address diffuser isolation. Seal doors to prevent dust migration. Contain all trash and debris in the work area. Perform daily cleaning and disposal of trash (covered) from work area using an identified exit route. Any equipment, tools, or materials removed from the work area must be in sealed containers and/or cleaned of dust and debris prior to removal from the area. Nonporous/smooth and cleanable containers (with a hard lid) must be used to transport trash and debris from the construction areas. These containers must be damp-wiped cleaned and free of visible dust/debris before leaving the contained work area. Install a sticky (dust collection) mat at entrance of contained work area based on facility policy. Sticky mats must be changed routinely and when visibly soiled. Maintain clean surroundings when area is not contained by damp mopping or HEPA vacuuming surfaces at least daily. 4.0 Minimum Technical Requirements Category: Flooring Replacement GENERAL REQUIREMENTS FOR LUXURY VINYL TILE a. Resilient flooring shall be of Solid Vinyl Tile. b. Overall thickness of material shall be 0.125in (3.2mm). c. Wear layer thickness shall be 0.020 in (0.5mm). Flooring shall have a UV cured Polyurethane finish. d. Product shall meet or exceed the following performance tests: ASTM F 1914 Residual Indentation, ASTM F 137 Flexibility, ASTM F 2199 Dimensional Stability, ASTM F 925 Chemical Resistance, ASTM F 1514 Resistance to Heat, ASTM F 1515 Resistance to Light, ASTM F 970 Static Load Limit, ASTM E 648 Fire Test Data-Flame Spread, and ASTM E 662 Fire Test Data-Smoke Evolution. e. Material shall be warranted by manufacturer to be free from defects for 10 years from the date of installation. f. VA Interior Designer will approve color and flooring manufacturer. Category: Vinyl Wall Base a. Viny wall base shall have a toe (coved), shape and shall come in 6 height. b. Product shall meet or exceed the performance requirements for resistance to heat/light aging, chemicals, and dimensional stability when tested to the methods as described in ASTM F-1861. c. Product shall not crack, break, or show any signs of fatigue when bent around a ¼ diameter cylinder.
d. Wall base shall pass chemical resistance test ATM F 925, light resistance test ASTM F 1515, and fire resistance tests ASTM E 84/NFPA 255 and ASTM E 648. e. Vinyl base shall have a 2-year commercial warranty for manufacturing defects. f. VA Interior Designer will approve color and base manufacturer. Other Minimum Specifications and Requirements a. In addition to manufacturer warranties, contractor shall provide a 1 year warranty from date of final acceptance for installation and all work. b. Contractor will deliver flooring and adhesives in original wrappings and packages clearly labeled with manufacturer s name or brand type and color, production run number and date of manufacture. c. Materials from containers which have been distorted, damaged, opened or are beyond manufacturer s shelf life prior to installation will be rejected. d. Material and adhesives shall condition to room temperature for a minimum of 48 hours before starting the installation. e. The contractor shall use adhesives, underlayment, primers, finishes, resins and polish recommended by the floor material manufacturer. f. Adhesives shall comply with applicable regulations regarding toxic and hazardous materials Green Seal (GS-36) for commercial adhesive. g. Low-VOC adhesives and materials shall be used during the installation process. h. Adhesives shall be applied uniformly with no bare spots. i. Edge strips shall be located under center line of doors unless otherwise shown. j. The contractor shall remove any existing base trim and molding prior to installation of floor covering. Upon completion, new base trim shall be installed. Preparation a. The contractor shall inspect the sub-flooring before installation of any floor covering takes place and correct any deficiencies in the floor that will prevent proper lying of floor covering. Any detected deficiencies shall be reported to the COR immediately prior to any work being accomplished. b. The contractor shall correct any conditions which will impair proper installation. The contractor shall fill cracks, joints, and other irregularities in concrete sub-floor with leveling compound: Contractor shall not use adhesive for filling or leveling purposes. Contractor shall not use leveling compound to correct imperfections which can be corrected by spot grinding. Contractor shall trowel to smooth surface free of trowel marks, pits, dents, protrusions, cracks, or joints. c. All proposed flooring areas shall be prepared for flooring installation. Floor must be clean of oil, paint, dust, and deleterious substances: leave floor dry and cured free of residue from existing curing or cleaning agents. d. Concrete subfloor shall be primed if it will seal slab conditions that would inhibit bonding or if priming is recommended by the tile or adhesive manufacturers.
e. Contractor shall comply with flooring manufacturer s written instructions for substrate temperature, ambient temperature, moisture, ventilation, and other conditions affecting flooring application. f. Preparation of existing installation shall include the removal of existing carpet, tile and adhesive. Solvents shall not be used to remove adhesives. g. Existing adhesive residue shall be removed so that 100% of the overall area of the original substrate is exposed. Installation a. Installation shall be in accordance with the manufacturer s instructions for application and installation unless specified otherwise. b. LVT floors shall be rolled with a minimum 45kg (100lb) roller. c. Adhesive marks on the exposed surfaces during the application of resilient materials shall be cleaned before the adhesive sets. Exposed adhesive is not acceptable. d. Work areas adjacent to inpatient care must keep noise levels to a minimum at all times. e. Contractor shall be experienced in applying specified floor coverings that are similar in material, design, and extent to those indicated for this project. f. The contractor is responsible for ensuring the quality of all work performed, subject to terms of warranty of construction FAR clause 52.24621. 5.0 Items Needed (Please reference Flooring Plan for more information) PM&R 2ND FLOOR ROOMS: 2D-101, 2D-103, 2D-103A, 2D-106, 2D-108, 2D-109, 2D-110, C2-46 & C2-49. Qty. 3,021.25 SF LVT Luxury Vinyl Plank throughout, 7 x 48 SF, Tarkett: Adaptt, Woodlot, Holly Oak planks, 7.2 x 48 . 10 planks per box/24.17 sq. ft. per box/ 55 boxes per pallet. Qty. 420, Vinyl Wall Cove Base, 4 Johnsonite Grey Haze. Qty. 2,712 Installation of LVT & Wall base. 6.0 Floor Finish Plan