J059--UPS Battery Replacements and Service

This firm-fixed-price contract, solicited by the Department of Veterans Affairs Network Contracting Office 19, is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses under NAICS 811210. The project involves providing one-time battery replacement and recurring maintenance support for four Uninterruptible Power Supply/Module (UPS/UPM) units and associated equipment at the VHA-MS Waco Call Center in Waco, Texas. The scope includes the removal, disposal, and installation of 160 backup batteries within 30 days of award, followed by a maintenance agreement established within 60 days. The contract structure consists of a base year from September 15, 2026, to September 14, 2027, with four subsequent option years. Key technical requirements mandate that the prime contractor possess at least three years of experience with commercial UPS systems of 100 kVA or greater and maintain Eaton-authorized service provider status or OEM certification. On-site technicians must have three years of experience, a current OSHA 10-Hour certification, and a valid Texas journeyman electrician license or equivalent. A supervisor with an OSHA 30-Hour certification must be present during all work. The contractor is responsible for semi-annual preventive maintenance, quarterly battery checks per IEEE 1188 standards, and emergency repair support. Compliance with the Buy American Statute and strict adherence to hazardous waste regulations for lead-acid battery disposal are required. Award will be based on a comparative analysis of price, technical capability, past performance, and the completion of mandatory certifications, including the VAAR 852.219-75 limitations on subcontracting.