J065--Base YR (01/01/2026-12/31/2026) Milestone Medical Equipment Service

The Department of Veterans Affairs, VISN 12, has awarded a firm-fixed price contract to Milestone Medical Technologies, Inc., the Original Equipment Manufacturer (OEM) of the LOGOS medical equipment, for preventive maintenance and emergency repair services at the Edward Hines, Jr. VA Hospital in Hines, Illinois. The contract covers a five-year period starting January 1, 2026, through December 31, 2030, with a total estimated value of $112,500. The award was made as a sole source procurement under statutory authority because Milestone Medical is the only authorized provider capable of delivering the required maintenance, OEM parts, software updates, and warranty support for the specified devices bearing serial numbers 160121303 and 164822402. The initial base year value is $22,500, with four option years making up the remaining $90,000. This contract strictly enforces compliance with the VAAR 852.212-71 clause addressing gray market and counterfeit items, restricting all services and parts to new OEM products exclusively, prohibiting any used, refurbished, remanufactured, or gray market goods. Milestone Medical Technologies must provide authenticated authorization letters from the OEM, ensuring traceability, service legitimacy, and conformity to warranty conditions. The maintenance service is performed onsite at the Hines facility, with inspection and acceptance under the VA’s oversight to assure adherence to quality standards. The procurement did not involve competitive evaluation factors or adjectival ratings due to its sole source nature, but mandatory pass/fail requirements included OEM authorization and adherence to anti-counterfeit policies. Administrative aspects such as payment instructions and invoicing methods are not explicitly detailed but communications are to be directed through the identified contracting office point of contact. Submissions and correspondences related to the contract management must be conducted via email using specified document formats, reinforcing a streamlined administrative process.