This Sources Sought opportunity from Department Of Veterans Affairs was posted on May 5, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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J065--EthereaMX Dermatology Laser Maintenance Services (VA-26-00046265) 635-26-4-455-0243

Closed

36C25926Q0396Federal

Submission Closed05/13/2026, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Department of Veterans Affairs is seeking qualified contractors to provide comprehensive maintenance and service support for the Astanza EthereaMX dermatology laser system located at the Oklahoma City VA Health Care System. The contractor must supply OEM-trained technicians to deliver OEM-standard services, including preventive and corrective maintenance, 24x7 emergency phone support, full parts replacement, and all necessary software updates. The equipment must maintain a guaranteed 95% uptime, and the contractor is required to perform repairs on-site whenever possible, with substitute equipment provided if repairs extend beyond a reasonable timeframe. All work must strictly meet manufacturer specifications to ensure optimal operational condition and compliance with regulatory and quality benchmarks. The contractor must conform to a broad range of industry and federal standards, including AAMI-ANSI ST-79:2010, IAHCSMM, FDA, CDC, CDRH, ISO 9001:2008, ISO 13485:2003, ASQ, and OSHA requirements. This ensures not only the technical reliability of the equipment but also safety, quality assurance, and regulatory compliance in a healthcare environment. The solicitation is a sources-sought notice issued for market research purposes only, meaning no contract has been awarded, and no pricing or evaluation factors have been established. Responses must be submitted via email to the designated Contract Specialist by May 12, 2026, and must include the company’s UEI, business size status, contact information, and detailed documentation demonstrating organizational capability, including any existing multiple award schedule contracts. The Department may pursue a small business set-aside or full and open competition based on the responses received, and multiple awards are possible.

General Info

Provide OEM-certified maintenance, repair, and support for dermatology laser ensuring 95% uptime.

Agency

Department Of Veterans Affairs → Network Contract Office 19 (36C259)View Agency

NAICS

811210 - Electronic and Precision Equipment Repair and MaintenanceView NAICS

Place of Performance

Oklahoma City VA Health Care System, Oklahoma City, OK, 73104, USA

Set-Aside

NONE

Documents

(1)

Sources Sought Notice for EthereaMX Dermatology Laser Maintenance Services VA-26-00046265

DOCX•sources-sought

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 5

Sources Sought

Response DeadlineMay 13

Deadline has passed

Submission Closed

05/13/2026, 05:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → Network Contract Office 19 (36C259)

Contacts1 person available

OfficeGreenwood Village, CO, 80111, USA

Organization / Agency

Department Of Veterans Affairs → Network Contract Office 19 (36C259)

View Agency Profile

Office AddressGreenwood Village, CO, 80111, USA

Contacts

Chris DeLauroContract Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

Veterans Affairs is seeking a contractor to provide continued support, maintenance and service on the EthereaMX dermatology laser at the Oklahoma City VA Health Care System.

Equipment: The following equipment requires support, maintenance and service including components, hardware, and parts.
Equipment Description Brand & Model Original Equipment Manufacturer (OEM) LASERS: ND-YAG Astanza EthereaMX Astanza Laser
SUMMARY OF REQUIREMENTS Contractor shall provide OEM-trained technicians to perform OEM-standard services on equipment listed above. Services on the equipment include maintenance support, corrective maintenance repair, 24x7 emergency phone support, provision of parts (comprehensive parts coverage), and service and modification as required due to safety or reliability. All OEM software updates shall be included.
Tasks and Requirements Performance and Repairs: All work performed shall be in accordance with manufacturer s specifications required to keep the equipment in operating condition. Contractor must guarantee 95% up time for equipment. Contractor shall guarantee all equipment covered by this contract shall be in optimum working condition at the completion of each contracted Period of Performance. Contractor will make every attempt to maintain and repair equipment on-site within a reasonable time, unless local environment prohibits on-site attendance. Failing this, contractor will provide substitute equipment in the event a repair continues beyond the reasonable time frame.
Preventive Maintenance: Contractor shall provide periodic preventive maintenance service on equipment within interval(s) set by the OEM
QUALITY Conformance Standards Contractor shall ensure their services, staff and equipment conform and comply with: AAMI-ANSI ST-79:2010 Part 7.7 standards IAHCSMM - International Association of Healthcare Central Service Materiel Management US FDA US Food and Drug Administration CDC Centers for Disease Control and Prevention CDRH Center for Devices and Radiological Health ISO (As a minimum: ISO 9001:2008 Certification and ISO 13485:2003 certification (medical devices)) ASQ American Society for Quality OSHA Occupational Safety and Health Administration
THIS IS NOT A SOLICITATION. The purpose of this notice is to conduct market research, and determine procurement strategy. Based on the responses to this Sources Sought Notice, this requirement may be set-aside for small businesses or procured through full and open competition, and multiple awards MAY be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
SUBMISSION INSTRUCTIONS: If your organization can provide these services and is interested in this opportunity, please respond to Chris DeLauro, Contract Specialist, Department of Veterans Affairs, NCO 19 via e-mail at christopher.delauro@va.gov with a statement describing your capabilities. The capability statement shall include a primary point of contact, complete mailing address, telephone number, email address, the company s business size status, UEI, and should address this specific requirement, with appropriate documentation supporting claims of organizational and staff capability. Please be as thorough as possible in your submission, and include information on the SIZE of your business, and any multiple award schedule contracts your company holds. Requests for copies of a solicitation will not be honored or acknowledged. The deadline for responses is Thursday, May 12, 2026 at 4:00 PM mountain time.