J065--FY26 - NYH Temp Trak Calibrations & Service 630C60113

The contract awards Veterans Healthcare Supply Solutions, Inc. (VHSS) a firm fixed-price arrangement for the calibration, installation, maintenance, and 24/7 technical support of the Copeland TempTrak wireless environmental monitoring system across multiple facilities within the VA New York Harbor Healthcare System, including Manhattan VAMC, St. Albans CLC, Brooklyn VAMC, and Harlem Vet Center. The base period of performance runs from December 1, 2025, through November 30, 2026, with two optional one-year extension years extending the total performance period through November 30, 2028, under a total estimated contract value not to exceed $579,999.00, with the base year award set at $579,457.29. This procurement was conducted as a sole source action under FAR 13.5, justified by the exclusive authorization of VHSS as the sole distributor and certified service provider for Copeland’s TempTrak system, ensuring that calibration, software updates, and repairs meet manufacturer specifications and maintain compliance with VHA Notice 2020-02 for pharmaceutical-grade refrigeration and freezing storage. All services must be performed by factory-certified technicians, and unauthorized third-party intervention voids warranties and compromises system integrity. The contract requires ongoing deployment of TempTrak Intelli-Base buffers, receivers, and temperature/humidity transmitters, along with remote monitoring, real-time alerting, and prompt troubleshooting to guarantee the safety and efficacy of temperature-sensitive medications and vaccines. Acceptance of services occurs at the deployment sites, where compliance with NIST and ISO standards for calibration accuracy and environmental monitoring is mandatory. While no specific packaging, marking, or preservation requirements are outlined, the contract emphasizes operational continuity and traceability through system design and vendor exclusivity. The Department of Veterans Affairs’ Network Contracting Office 2 in Bronx, NY, administers the contract, with Tiffany Vazquez-Simon serving as the primary point of contact, and the awardee’s remittance address is in Jacksonville, FL. Funding is sourced from VA account 2237: 630-26-1-6080-0012 under NAICS code 811210 for repair and maintenance services. No formal evaluation factors, contract clauses, or military standards (MIL-STDs) were specified, and no security clearances or classified data handling