J065--Intent to Sole Source Reverse Osmosis

INTENT TO SOLE SOURCE The Department of Veterans Affairs, Network Contracting Office 4 (NCO4) intends to sole source a contract for Evoqua Water Technologies reverse osmosis equipment maintenance, inspection, and repair services for the dialysis center at the following medical center: Wilkes-Barre VA Medical Center 1111 East End Blvd. Wilkes-Barre, PA 18711-0030 The objective of this sole source award is for a firm fixed price contract with a base year and four (4) year options with Evoqua Water Technologies, LLC., 10 Technology Dr., Lowell, MA 01851-2728 UEI: WMKNZ361LYM4. This sole source determination is in accordance with FAR 13, Simplified Acquisition, procedures and in accordance with 41 USC 253(c)(1) as implemented by FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirement. Evoqua Water Technologies, LLC., lnc. is the only known authorized servicing agent for reverse osmosis equipment at the location provided above. The North American Industry Classification System (NAICS) code for this procurement is 811210. The Small Business Administration (SBA) size standard is $30 Million. The PSC code is J065, Electronic and Precision Equipment Repair and Maintenance. This notice of intent to sole source is not a request for quotes. Interested vendors who can meet this requirement (draft SOW is attached), should identify their interest and capability, and respond to this notice by 2/27/2023 by 10:00 AM EST. Interested vendors must send a capability statement, no more than one page in length; to include Company Name, UEI Number, Socioeconomic Category, brief description of your business entities capability to provide these services. All information shall be provided at no cost or obligation to the Government. Responses must be sent via email to the Contracting Officer. E-mail: kelley.vandecoevering@va.gov. Facsimile or telephonic responses will not be accepted. Simply responding as an interested party does not constitute your company as a source. Offeror must provide the above requested information. A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. MAINTENANCE CONTRACT SPECIFICATIONS STATEMENT OF WORK General Guidance Title: Preventive Maintenance & Repair Contract for Government owned MarCor Evoqua CWP 100 system at VAMC Wilkes-Barre. Scope of Work: The contractor shall provide a preventive service contract for government owned MarCor Evoqua CWP 100, required by the requirements stated herein. Background: VAMC Wilkes-Barre dialysis service utilizes the CWP to purify water at the Dialysis Center before it is used for dialysis. Covered under this contract are (1) CWP Main RO, EE# 48359, serial number1375818, and (2) Standby Di tanks. This equipment requires preventive maintenance by trained personnel using manufacturer approved parts and specifications. Type of Contract: firm fixed price with 4 option years Period of Agreement: Under no circumstances shall this contract be renewed without written authorization from the Department of Veteran's Affairs. Service to be Provided by Contractors: PM and Performance Test: Preventive Maintenance & Repair shall be conducted as per Exhibit B: Schedule of Services: System Performance Review (Monthly) Rebuild Tank Head (2) (2850, NHWBP) (Annually) Carbon Filter Rebed (2) 7 cu. ft. (Annually) Clean Membranes (Large Central) (Semi-Annually) CWP Year 1 Preventative Maintenance Kit (Annually) Inspect and Replace RO Pre-Filter (Monthly) Prefilter, 20 BB, 1M (Monthly) Inspect & Replace Pyrogen Filter (Semi-Annually) Post Filter, 20 , 0.2M (Semi-Annually) Rental DI Tanks (2), 14x47, 3.6 cu. Ft. (Semi-Annually) CHEM, LIQ, MINNCARE HD, 4X1GAL (Monthly TEST, STRIP, MINNCARE HD, RESID,100CT (Monthly) CWP Extended Coverage (Monthly) Annual Cleaning of Temperature Blending Valve (Annually) Annual Calibration of Booster Pump (Annually) Scheduling Arrangements a fully qualified technician will arrive on station after clinic hours in order to complete preventive maintenance. The contractor will schedule all service with Biomedical Engineering and Dialysis contact persons. Documentation: At the completion of each service call or scheduled maintenance, the contractor shall provide a written service report to the primary and/or alternate contact person. This report will clearly indicate the following: date of service name of vendor service technician/engineer type of service performed model serial number VA barcode (EE) number of the component of the system description of the service completed list of any parts replaced Service reports must also be emails to VHAWBPBiomedEng@va.gov with the Vendor Name and contract Obligation Number (693-Cxxxxx) listed in the Subject line. Failure to provide complete and legible documentation as described will result in payment delays and possibly non-payment. Calibration and Documentation of Contractor s Test Equipment: Test and measuring equipment used by the Contractor in performance of this contract must be calibrated in the last twelve months to a traceable national or international standard such as National Institute of Standards and Technology (NIST). For each service instance in which Contractor test or measuring equipment is used to calibrate, maintain or repair the medical equipment included in this contract, the Contractor must track the specific test or measuring equipment used. Ideally, this test or measuring equipment should be uniquely identified on the service documentation provided to the facility at the completion of the service instance. This identification should be traceable back to the specific test and measuring equipment used. Upon request, Contractor must provide COR/Biomedical Engineering with documentation of the calibration of this test and measuring equipment. This documentation should include at least the following: Unique identifier for the test and measuring equipment. This should match the identifier on the service documentation provided to Biomedical Engineering. Testing interval Test date Next test due date. As received and As returned status of the equipment being tested (e.g., was equipment in tolerance or not when received for testing and was equipment in tolerance or not when returned). Calibration results data. Identification of the device used to test equipment. Statement of traceability to the national or international standard used in the testing and calibration of the equipment. The national or international standard will be specified on the certificate. Reference to the testing procedure used. Calibration company identification information including company name, address, phone number and name of specific representative completing performance testing and calibration service. Terms and Conditions: User Responsibility: The Department of Veterans Affairs will provide the contractor's authorized personnel access to the equipment and adequate working space during performance of any services specified in this agreement. Biomedical Engineering Contact Person: The VAMC contact person for this maintenance contract can be reached at (570) 824-3521 Ext. 27009 and (570) 821-27202. Biomedical Engineering personnel shall coordinate the scheduling of repair and preventive maintenance visits with the contractor. The contractor's representative shall notify Biomedical Engineering personnel by telephone (extension 27202) whenever he/she arrives on station. The completed service reports shall be provided to the Biomedical Engineering personnel upon completion of the work. Failure to contact VA representative or present proper documentation will result in delay of payment. Information Security: Equipment, and any related services/support associated with the use of this equipment, must adhere to the Health Insurance Portability and Accountability Act (HIPAA) and all applicable Information Security Requirements of the Department of Veterans Affairs. Hard drives and other storage media contained within the equipment cannot be returned to the company, manufacturer and/or its representative. Hard drives or other storage media shall not be removed from VA property by the contractor. Biomedical Engineering MUST be notified whenever a hard drive or other storage media needs to be removed from the equipment so that the VA can take possession for proper disposal/destruction by the Department of Veterans Affairs. Changes to Statement of Work: Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. Confidentiality and Nondisclosure It is agreed that: The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. End of Document