J065--New Medical Laser Agreement
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Department of Veterans Affairs is issuing a sources sought notice for a Preventive Maintenance Service Agreement for ten medical lasers at the Wilmington VAMC in Delaware, using NAICS code 811210 and PSC J065. This notice is purely for planning purposes and does not solicit quotes or bids; however, interested vendors must submit detailed responses by August 17, 2026, to Derek Chuff at Derek.Chuff@va.gov, including company name, SAM UEI, address, point of contact, and comprehensive evidence of capability such as prior contracts with similar lasers, performance dates, dollar values, and customer references. The lasers requiring maintenance include models from Lumenis, Iridex, and Ellex, with service scheduled at the facility’s location on Kirkwood Highway. Vendors must demonstrate experience in preventive maintenance for these specific devices and comply with federal records management standards while coordinating with on-site biomedical engineering staff. Responses must be submitted exclusively in writing via email; no fax or phone submissions are permitted, and there is no formal Q&A period. While this notice does not constitute a solicitation, it is a prerequisite for future procurement, and only those who respond adequately will be considered when the full solicitation is later released on SAM or GSA websites. Participation requires current SAM registration, and vendors must clearly articulate their ability to meet all technical and logistical demands, including on-site service at the VA facility. No government-furnished property or contractor-acquired property is involved, and there are no travel, security clearance, or meeting requirements specified. The contracting office is located in Pittsburgh, Pennsylvania, with Derek Chuff serving as the primary point of contact for submissions.
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SUBJECT* Medical Lasers PM&R Wilmington VAMC
GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 15215 SOLICITATION NUMBER* 36C24426Q0867 RESPONSE DATE/TIME/ZONE 08-17-2026 4:00 PM EASTERN TIME, NEW YORK, USA ARCHIVE 7 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N PRODUCT SERVICE CODE* J065 NAICS CODE* 811210 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road POINT OF CONTACT*
Derek Chuff Derek M Chuff Derek.Chuff@va.gov 814-943-8164
ADDITIONAL INFORMATION AGENCY S URL
URL DESCRIPTION
AGENCY CONTACT S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a SOURCES SOUGHT NOTICE only. Responses to this notice will be used for information and planning purposes. No quotes are being requested or accepted at this time with this notice. The Department of Veterans Affairs, VA Medical Center Wilmington at 1601 Kirkwood Hwy Wilmington, DE 19805 has a requirement for Preventive Maintenance Service Agreement for the Medical Lasers in use at the facility The North American Industry Classification System (NAICS) code being considered for this procurement is 811210 Electronic and Precision Equipment Repair and Maintenance, (PSC) is J065 Electronic and Precision Equipment Repair and Maintenance. Responses to this notice should include the following: Company name SAM Unique Entity Identifier (UEI) Company s address, Point of Contact information (i.e. title, phone number and email address) Company s capability to meet this requirement and any pertinent information which demonstrates the company s ability to meet the above requirements. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services and customer point of contact with corresponding telephone number and email address.GSA Federal Supply Schedule contract number or other applicable contract vehicle contract number, if within scope of this effort (if applicable). All responses shall be submitted in writing via email no later than 4:00 PM (ET) August 17, 2026 to Derek Chuff Derek.Chuff@va.gov . E-mail: Derek.Chuff@va.gov Facsimile or telephonic responses will not be accepted. There will be no question and answer period for this sources sought. Simply responding as an interested party does not constitute your company as a source. Offeror must provide the above requested information. After review of the responses to this sources sought notice, a solicitation announcement may be published on the SAM or GSA website in the near future. Responses to this sources sought announcement are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the forthcoming solicitation announcement, in addition to responding to this sources sought notice. All interested parties must be registered with System for Award Management (SAM) at https://www.sam.gov in order to be eligible for award of Government contracts.
Statement of Work Description: Preventive Maintenance Service Agreement for Medical Lasers
INTRODUCTION/BACKGROUND:
The Wilmington VAMC wishes to procure a Preventive Maintenance Service Agreement for the Medical Lasers in use at the facility.
OBJECTIVE:
The Wilmington Veterans Affairs Medical Center, (460) Wilmington, Delaware, hereby referred to as the VAMC Wilmington (460), is seeking to purchase this service agreement for the following: 1 PM Lumenis Sharplan 30C #41033 2 PM Lumenis Versapulse Select #1884311507 3 PM Lumenis Verapulse Poweresuite 006-11 (twice a year) 4 PM Oculight GLX #GL15174C30 5 PM Lumenis Selecta II #001-51184 6 PM Lumenis Pulse 120H #432 (twice a year) 7 PM Iridex IQ532 #IQG1344C 8 PM IridexCyclo G6 #IQ192110C 9 PM Ellex Tango #TG4645 10 Iridex IQ532 #AE6000458
MAJOR REQUIREMENTS:
The Contractor/ Vendor must complete the following tasks to meet the needs of this acquisition:
Perform Preventive Maintenance Service on the 10 Lasers listed above
Shall comply with all applicable records management laws and regulations. (Please refer to Records Management Language for Contracts)
Coordinating service with Biomedical Engineering and check-in at arrival and departure.
Service to be provided at:
Wilmington VA Medical Center 1601 Kirkwood Hwy Wilmington, DE 19805
GOVERNMENT FURNISHED INFORMATION OR MATERIAL:
This acquisition does not include Government-furnished property (GFP), identify in the Statement of Work all available information on GFP to be provided, including the make, model, bar code number and serial number, if available, of all accountable assets with an acquisition cost of $500 or more.
This acquisition does not include Contractor-acquired property (CAP).
MEETINGS AND REVIEWS:
N/A TRAVEL REQUIREMENTS:
N/A
CONTRACTING OFFICER'S REPRESENTATIVE (COR)/ TECHNICAL REPRESENTATIVE:
The identified POC and Technical Representative for this acquisition is: Karen Sotace- POC Sean Henderson- Biomed Engineer Bhavin Khadela- Biomed Chief
REPORTS/DELIVERABLES:
Service confirmation of non-equipment/ commodities acquisitions is the responsibility of the receiving Facility and/ or Service.
PERIOD OF SERVICE:
Delivery must occur within the timeframes designated by the Federal Government.
CONTRACTOR QUALIFICATIONS:
N/A
SECURITY/NATIONAL AGENCY CHECK REQUIREMENTS:
N/A
End of Document
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