J065--AWARD NOTICE Avantik Inc SERVICE CONTRACT

The contract award notice pertains to a five-year service agreement, spanning August 1, 2026, through July 31, 2031, with one base year and four annual option periods, for the comprehensive maintenance and support of four critical medical printing devices—two Leica IPC and two Leica IPS slide printers—at the Baltimore VA Medical Center. The work involves annual periodic maintenance inspections, mandatory safety and reliability updates, technical and clinical support via phone and web portal, database management, and timely submission of service reports within two weeks of each service event. All activities must occur on-site during standard business hours of 8:00 AM to 5:00 PM, Monday through Friday, and require contractors to report to Biomedical Engineering in Room 5B-183 upon arrival. Personnel must be manufacturer-trained and certified, carry photo identification, and provide their own personal protective equipment, while complying with 21 CFR 820, Subpart N, for documentation and quality system regulation adherence. The contract is structured as a sole-source acquisition under solicitation number 36C24526Q0622, with no competitive bidding anticipated unless responses to the notice of intent indicate otherwise. Equipment serial numbers are strictly defined, and the vendor must ensure uninterrupted operation aligned with manufacturer specifications across all four designated devices. The contracting office is the Department of Veterans Affairs Network Contracting Office 5 (36C245), located in Linthicum, Maryland, with Bill Pratt serving as the Contracting Officer, reachable via email at Billie.Pratt@va.gov or phone at 410-642-2411. No Contracting Officer’s Representative or technical liaison has been designated in the documentation. The contract value has not been disclosed, and no pricing details, CLINs, or cost structures are included, as this is a notice of intent to award without a formal competitive procurement. Submission of proposals closed on July 8, 2026, and was required via email only to the designated Contracting Officer, with no specified file format restrictions. Respondents must provide their Unique Entity ID, affirm their small business status and any socioeconomic certifications, disclose intent to self-perform or subcontract, and demonstrate relevant past performance in supporting similar medical equipment within federal healthcare facilities. Compliance with VA access protocols and regulatory documentation standards is mandatory, with performance evaluated based on adherence to service timelines, reporting accuracy, equipment functionality, and personnel qualifications