This Presolicitation opportunity from Department Of Veterans Affairs was posted on September 21, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
J065--Philips Radiology and Imaging System Service Agreement Clarksburg Veterans Administration Medical Center Intent to Sole Source
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The Department of Veterans Affairs, VISN 5 Contract Satellite Office, intends to award a firm-fixed-price sole source contract to Philips Healthcare for a full-service annual preventative and corrective maintenance agreement. The services will support radiology and imaging equipment at the Louis A. Johnson VA Medical Center in Clarksburg, West Virginia, for a period of performance from October 1, 2026, through September 30, 2027. The scope of work includes maintenance for DigitalDiagnost 4.1 systems, ProxiDiagnost N90 systems, X8-2t ultrasound probes, and wireless/Skyplate and detector batteries. The agreement provides for unlimited technical and clinical phone support, remote diagnostics, priority response, and the coverage of all labor, travel, and replacement parts, including repairs for accidental damage to wireless detectors. This sole source action is authorized under FAR 13.106-1(b)(1)(i) and 41 U.S.C. 1901, as Philips Healthcare is the only authorized Original Equipment Manufacturer capable of providing the proprietary parts and expertise necessary to maintain warranty and regulatory compliance with VA, FDA, TJC, and HIPAA standards. While this is not a request for competitive proposals, interested sources may submit capability statements or quotations to the contracting officer by September 24, 2026.
General Info
Place of Performance
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Timeline
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Organization & Contact Information
Full Description
The Louis A. Johnson VA Medical Center (LAJVAMC), located at 1 Medical Center Dr., Clarksburg, WV 26301, intends to award a sole source, firm-fixed price contract under the authority of FAR 13.106-1(b)(1)(i), as implemented by 41 U.S.C. 1901, to Philips Healthcare for a Full-Service Annual Preventative and Corrective Maintenance Service Agreement for specified Philips radiology equipment as described below. A Class Justification for Exception to Fair Opportunity (JEFO) and a sole source letter from Philips Healthcare have been provided to support this sole source action. Notice of Intent Number: 36C24526Q0854 Period of Performance: October 1, 2026 through September 30, 2027
Description of Requirement: The contractor shall provide annual preventative and corrective maintenance, in accordance with the attached Statement of Work (SOW), for Philips equipment including but not limited to: DigitalDiagnost 4.1 systems (multiple locations) ProxiDiagnost N90 systems (multiple locations) X8-2t ultrasound probes (multiple units) Wireless/Skyplate & Detector Batteries Service Coverage Includes: Unlimited technical and clinical phone support Remote system diagnostics and monitoring (where available) Preventive and corrective maintenance per manufacturer specifications Coverage of all labor, travel, and replacement parts (excluding consumables) Priority response and expedited parts delivery Repair/replacement for accidental damage to wireless detectors Documentation meeting VA and OEM requirements Compliance with all applicable VA, OEM, TJC, HIPAA, and related regulations (see attached SOW for full requirements)
Rationale for Sole Source: Philips Healthcare is the sole Original Equipment Manufacturer (OEM) authorized provider of service and maintenance for the specific Philips equipment listed. Only Philips can provide the proprietary parts, software, and expertise required to comply with manufacturer requirements and maintain warranty and regulatory compliance essential to VA patient care. Maintenance or repair by unauthorized vendors may compromise equipment function, void warranties, or violate VA, FDA, and OEM mandates.
THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. Responsible sources may submit a capability statement or quotation for review. All responses must be sent to the Contracting Officer at [Insert Email Address] by [Insert Response Deadline]. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this contract will be made at the sole discretion of the VA.
Point of Contact: Trever Turcotte Contract Specialist Department of Veterans Affairs Email: contact@example.gov
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