J065--RMD Preventative Maintenance Services VANIHCS

The contract solicits preventative and routine maintenance services for reusable medical devices (RMD) and general surgical instruments at the Department of Veterans Affairs Northern Indiana Health Care System (VANIHCS) located in Fort Wayne, Indiana. The scope includes repair, inspection, calibration, cleaning, sharpening, and alignment of various surgical instruments, ensuring all work complies with manufacturer Instructions for Use (IFU) and applicable standards such as ANSI-AAMI ST-79 Part 7.7. Services require careful handling to maintain instrument integrity, including preservation of locator barcodes—which must be verified, reapplied, or re-etched as necessary—and instruments must be returned stain-free, polished to a mirror finish, and equipped with appropriate protective tip covers. The contractor is responsible for performing two site visits monthly, submitting timely service reports within 72 hours detailing serviced, repaired, or decommissioned items, and addressing any deficiencies without additional cost. Items requiring repair must meet manufacturer specifications, and work is subject to random government inspections to ensure quality and compliance. This solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 811210, managed by the VA Network Contracting Office 10 in Ohio, with a competitive evaluation focusing on past performance and price, emphasizing performance trends, subcontractor reliability, and corrective actions. The contract’s period of performance spans one year, beginning August 1, 2026, with options to extend services and contract term, allowing for continued maintenance workload flexibility. Payments are processed electronically via the Tungsten Network platform, with invoices submitted through specified electronic systems, and no payment via WAWF or IPP is permitted. Contract clauses incorporate FAR commercial product/service terms, DEI nondiscrimination compliance, security prohibitions related to restricted telecommunications equipment, insurance requirements for on-site work, and strict limitations on subcontracting to maintain SDVOSB compliance. Delivery terms are FOB destination, with all services performed onsite at the Fort Wayne facility. The solicitation requires proposals consistent with FAR and VAAR clauses, including representations and certifications per FAR 52.212-3, with mandatory electronic or hard copy submissions by June 8, 2026. Contract administration is handled by Contracting Officer Courtney R. Seevers, with no designated Contracting Officer’s Representative or Technical Representative specified in the available information.