J072--NYH Textile Care Facility Maintenance Contract

Sources Sought - 36C24222Q0956 NYH Textile Care Facility Maintenance The Department of Veterans Affairs Network Contracting Office 2 is issuing this Sources Sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for Textile Care Facility Maintenance at the VA St. Albans Community Living Center, 179-00 Linden Boulevard, Jamaica (Queens), NY 11425. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811310. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. 1. CONTRACTOR REQUIRED QUALIFICATIONS, EXPERIENCE & TECHNICAL CAPABILITY (TO PERFORM SERVICES) The contractor shall provide total Managed Maintenance Program that will include One (1) Factory Trained Service Technician to the NYH VA Textile Care Processing Facility for a period of eight (8) hours per day, one (1) week a month, to perform all technical services and routine maintenance on the laundry equipment installed in the processing department, soil departments and mechanical room equipment both preventative and unscheduled maintenance on installed equipment. Contractor will be provided copies of the equipment manual s that identified the required PM services by specific timeframes. The contractor will provide (1) Factory Trained Service Technician. The Factory Trained Technician must demonstrate a verifiable proficiency in laundry equipment repairs that cover a variety of repairs and PMs for: laundry equipment covering mechanical, electrical, laundry equipment plumbing, pneumatics, and technical software troubleshooting. The Factory Trained Technician must have startup and shutdown experience for laundry equipment to include minor PM requirements for belts, sensors, troubleshooting of equipment and the ability to write-up work request identifying service work that will be conducted by the Factory Trained Technician. The contractor shall have at least 3 years experience in preventative maintenance of laundry equipment in VA Medical Center Laundry Facilities and/or facilities of comparable size, scope, and complexity. During the formal bid submission process, contractors shall submit 3 relevant (Hospital Laundry PM Projects) completed within the last six years. Each project shall contain information demonstrating the relevance of the experience as it relates to the current requirement. Relevant experience is experience that took place in hospitals/medical facilities that are the same in size, scope, complexity that are/were fully operational. Contractor employee shall be knowledgeable of original equipment manufacturer standards associated with conducting Preventative Maintenance on Industrial Laundry Equipment and more specifically, the types of equipment listed in Equipment Listing (Schedule A). Contractor will be required to provide proof of their experience and technical capabilities/qualifications of technicians by submitting certifications or written letter of qualification from the equipment manufacturer. During the formal bid submission process, contractors shall include a description of the skills, abilities, knowledge, and experience of the personnel who will be responsible for carrying out Performance Work Statement tasks. Resumes shall be provided for personnel/staff member that will be performing work and/or the progress of the requirement in a director or indirect capacity. Required documents (or other documents that are provided) are required for both the prime contractor and subcontracting personnel to verify their capabilities, qualifications, and experience. Subcontractors (and subcontracting personnel) that are to be utilized for this requirement shall be identified by the prime contractor. Subcontracting personnel must meet the minimum qualification standards. Contractor will implement a Quality Control Program to be conducted by the Contractor Administrator. This program will include an evaluation of work being performed by Contractor Technicians, plant walkthroughs to identify potential safety, security and housekeeping issues. 2. Thermal Engineering of Arizona (TEA) Wastewater Recycling System Contractors must be certified/qualified by the manufacturer to perform all maintenance repairs and provide preventative maintenance services that are associated with the TEA Wastewater Recycling System. Special Qualifications. Contractors shall provide correspondence from ALL original equipment manufacturers indicating that the vendors technicians have been properly trained and are qualified to service the equipment as detailed/annotated in EQUIPMENT LISTING (SCHEDULE A). The training certification/documentation that is provided shall be current (within the past year). ADDITIONAL MANAGED MAINTENANCE CONTRACT SERVICE REQUIREMENTS/DEMONSTRATE 1. All programs offered will assist the VA in reducing the operating costs of the laundry. 2. Contractor coordination of all unscheduled maintenance work and PMs with VA laundry management. 3. The long-term effect of maintaining equipment to Factory Specifications and reducing down-time will increase production and employee morale. Expected breakdown of maintenance is 65% preventative maintenance and 35% unscheduled maintenance. 4. Contractor requisitions parts from Authorized Factory Distributor for equipment specified in Statement of Work. Contractor must possess knowledge of VA specifications of equipment installation and equipment requirements and safety specifications. 3. SCOPE OF SERVICES-PREVENTIVE MAINTENANCE, SCHEDULED/UNSCHEDULED SERVICES, AND REPAIR: PREVENTIVE MAINTENANCE (PM) CHECKS AND SERVICES: Contractor shall install and utilize a Computerized Maintenance Management Software (CMMS) including all hardware and software. This system shall be maintained by the contractor. Contractor will track all repairs, part orders and recommended repairs in the CMMS. All data input shall be performed by the contractor. Contractor will provide VA Laundry Management a weekly and monthly report detailing all maintenance activity conducted at the VA Laundry. Contractor will meet in person with the Laundry Manger to review all reports and provide recommended repairs and identify any suggested upgrades and safety specifications. Copies of the reports for scheduled and unscheduled maintenance will be provided to management and the COR. Contractor shall perform all preventative maintenance (PM) checks and services according to OEM (Original Equipment Manufacturer) recommendations. This includes replacement parts, materials and shipping required to perform Preventative Maintenance checks and services. All to be included in the total cost of the maintenance service agreement for the equipment specified. See Equipment Listing (Schedule A). A preventative maintenance schedule/checklist for all included equipment is required and shall be provided by the contractor. REPLACEMENT PARTS (FOR NON-ROUTINE PM CHECKS AND SERVICING) Contractor will provide a requisition of any required replacement parts including, but not limited to pads, covers, ribbons, lubricants, slings, trolleys, salt, chemicals, consumables, repair parts and electrical components to include sensors and software. All laundry equipment replacement parts shall be ordered from Manufacturer s replacement parts manual by equipment specific operations manual. UNSCHEDULED MAINTENANCE If the VA COR identifies equipment that is in need of repairs or parts replacement, the scope of which is outside of manufacturer s recommended routine maintenance, the contractor shall provide a cost proposal for labor and materials to perform the necessary repair. For individual unscheduled maintenance actions, the work will be performed in accordance with a government approved technical instruction. Unscheduled repairs to TCF system and components over 32 hours will be performed using Construction Wage Rate Requirements (Davis Bacon Wages). A separate wage determination is included herein. Hourly rates for repair work for each wage determination category will be included in the price schedule for completion by the contractor. SCHEDULE/FREQUENCY OF SERVICES AND REQUIRED DOCUMENTATION (CHECKLISTS) The schedule of preventative maintenance (PM) checks, and services shall be conducted as recommended by the equipment manufacturer. In order to perform ALL OEM recommended preventative maintenance for the listed equipment. It is the government s expectation that the contractor be a subject matter expert (SME) regarding Preventive Maintenance and Unscheduled Maintenance that is required for each piece of equipment in accordance with manufacturer guidelines. For the equipment listed in EQUIPMENT LISTING (SCHEDULE A) a Preventive Maintenance and Services Plan is needed which will define the type of work to be performed, the extent of work to be performed, and the frequency/duration of this work. As part of this plan, contractors must submit a Checklist detailing items that will be addressed and covered in the contract for each piece of Laundry Equipment during each Site Visit / Preventive Maintenance Service. The Checklist must include all parts and labor that will be covered in the contract. A checklist shall be provided by the contractor at the beginning of the performance period before the required work begins. These Checklists should mirror the Preventive Maintenance Schedules in the Maintenance Manuals for each piece of Laundry Equipment. These Checklists must be used during the Site Visits / Preventive Maintenance Service and signed by the Technician indicating that all applicable service were completed for each piece of laundry equipment as annotated in EQUIPMENT LISTING (SCHEDULE A). SUPERVISION, COMMUNICATION, ACCESSIBILITY (DURING PERFORMANCE OF WORK) Qualified, capable, and skilled personnel are necessary to ensure the successful execution of the tasks/deliverables stated herein. In addition to the other qualification standards already stated in this PWS, during all performance periods of the contract a Competent Person shall be assigned in order to provide the necessary supervision, oversight, inspection, and accountability for all work that is being performed. A Competent Person is defined as the Factory Trained Technician who possesses the required 10-hour OSHA qualifications and who is accessible/reachable by the government when contacted. It is not required that this competent person be on site at all times when work is being performed however the following minimum conditions shall be satisfied by the contractor. Quality Assurance: On a weekly basis a competent person must review the work that has been performed and must certify/verify the following: 1). Work was performed by qualified/certified/trained technicians and 2) Such work was performed accurately and in accordance with the appropriate quality assurance standards (i.e. manufacturer/contractual). Such reviews will take place on site with Laundry management. Documentation and Reporting: In addition to the reporting requirements already stated herein, the Contractor shall maintain an internal record keeping system to document the work being performed to include the personnel who will be performing such work. The contractor shall ensure that only personnel possessing the appropriate knowledge, skills, training, qualifications, and certifications will be performing work. If requested by the government, such documentation shall be made available. Monthly Site Inspection: On a monthly basis an on-site review will be conducted to assess work progress and to address other issues if needed. The date/time of this on-site review shall be mutually established between the Contracting Officer Representative (COR) (or other authorized designee) and the Contractor. A Competent Person must attend/participate in this site review when held. (If the government determines that a monthly on-site review is not needed the government reserves the right (and may elect) to have on-site reviews on a quarterly basis or not at all). However, if conducted, on-site reviews will not occur more than once a month. DELIVERABLE #6: PROTECTION OF PROPERTY, INSURANCE, AND REGULATORY REQUIREMENTS Contractor shall provide all labor, materials, and equipment necessary for protection of VAMC personnel, furnishings, equipment, and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish. Contractor must have adequate insurance protection against negligent work and other forms of liability and follow all federal, state, local, and VA Regulations related to this requirement. Contractors shall refer to the appropriate clauses/provisions in the solicitation and final contract which govern such requirements. Contractor will provide proof Certificate of Insurance . If your organization has the potential capacity to perform these contract services, please provide a Capability Statement, including the following information: Organization name, DUNS number, address, email address, Web site address, telephone number, and socioeconomic status of the organization. Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) must be verified at https://www.vip.vetbiz.gov. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance; cost containment; meeting and tracking performance; and risk mitigation; and 4) provide services under a performance based service acquisition contract. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by July 20, 2022 at 3:00PM EDT. All responses under this Sources Sought Notice must be emailed to the Point of Contact listed below. EQUIPMENT LISTING (SCHEDULE A) The contractor shall perform all scheduled and unscheduled maintenance, maintain, check and calibrate according to OEM (Original Equipment Manufacturer) recommendations and at intervals indicated below on all equipment as follows. Equipment to be maintained is listed below. Manufacturer E-Tech Two Soil Cart Dumper Manually Operates off foot pedal Two Soil Storage Conveyors Cross Conveyor and Sort conveyor (operates off Start / Stop switch Inverter Speed control. All Sort gates Software controlled Sort on rail overhead monorail system. All Lifts, travel lanes and stop positions controlled by an E-Vue Windows based Software on a P.C. Network Clean Overhead monorail systems. All Lifts, travel lanes and stop positions controlled by an E-Vue Windows based Software on a P.C. Network Two Clean Linen Take Away conveyors controlled by Start/Stop Switches speed controlled by Inverter. Manufacturer Milnor One Tunnel Wash System: One tunnel washer 12 Module, Computer P.L.C. Controlled Cat 5 Cabled interconnected communication loop. One Press type extractor, Computer P.L.C. Controlled Cat 5 Cabled interconnected communication loop. Seven System Pass thru type Dryers, Computer P.L.C. Controlled Cat 5 Cabled interconnected communication loop. Two Dryer Unload Conveyors, Computer P.L.C. Controlled Cat 5 Cabled interconnected communication loop. One 200 Lb. Open Pocket Type Washer Extractor, Computer P.L.C. Controlled Cat 5 Cabled interconnected communication loop. Three 120 lb. Open Pocket Type Washer Extractors, Computer P.L.C. Controlled Cat 5 Cabled interconnected communication loop. Manufacturer Energenics Seven Dry type Lint filters Pressure Switch and P.L.C. Controlled (physically attached to the System dryers) Lint Vac Lint Collection System Pressure switch and P.L.C. Controlled - Manufacturer Alliance Corporation Three 170 Lb. Gas drying tumblers P.L.C. Controlled Manufacturer Chicago Dryer Company Three King Edge Feeders - - - - - P.L.C. Controlled with touch screen Three Powerhouse Ironers - - - - P.L.C. Controlled with touch screen Three Skyline Folders - - - - - - - - P.L.C. Controlled with touch screen Four Elite Small Piece folders - - P.L.C. Controlled with touch screen One Blanket Blaster - - - - - - - - - - P.L.C. Controlled with touch screen Manufacturer Lavatec One Tunnel Wash System : One tunnel washer 12 Module, Computer P.L.C. Controlled Cat 5 Cabled interconnected communication loop. One Press type extractor, Computer P.L.C. Controlled Cat 5 Cabled interconnected communication loop. One shuttle system, Computer P.L.C. Controlled Cat 5 Cabled interconnected communication loop. Five System Pass thru type Dryers, Computer P.L.C. Controlled Cat 5 Cabled interconnected communication loop. One take away conveyor, Computer P.L.C. Controlled Cat 5 Cabled interconnected communication loop. Manufacturer Thermal Engineering of Arizona One Waste water Recycling system P.L.C. Controlled Cat 5 Networked together with additional T.E.A. Water Equipment One Water Storage / pumping system P.L.C. Controlled Cat 5 Networked together with additional T.E.A. Water Equipment One Hot water heating pump system - P.L.C. Controlled Cat 5 Networked together with additional T.E.A. Water Equipment - Manufacturer Parker Boiler Company Two Parker Hot Water Heaters Model T6800 P.L.C. Controlled Cat 5 Networked together - Manufacturer Kibbler One Dual Mineral Tank Water System P.L.C. Controlled - Manufacturer Softrol One Personnel labor management System with Maintenance Programs One Energy Monitoring System Electric, Water Waste water, Steam, Natural Gas - EQUIPMENT LISTING (SCHEDULE A) by Manufacturer and Model Manufacturer Equipment Name Model Serial LAVATEC TUNNEL DRYER TT745GU 7452070 LAVATEC TUNNEL DRYER TT745GU 7452071 LAVATEC TUNNEL DRYER TT745GU 7452072 LAVATEC TUNNEL DRYER TT745GU 7452073 LAVATEC TUNNEL DRYER TT745GU 7452074 LAVATEC TUNNEL DRYER D-74078 - LAVATEC TUNNEL WASHER TUNNEL WASHER - CHICAGO ELECTRIC AUTOMATIC FOLDER Blanket Folding System 64906-9/18 CHICAGO ELECTRIC AUTOMATIC FOLDER AUTOMATIC FOLDER 64907-9/4 CHICAGO ELECTRIC AUTOMATIC FOLDER AUTOMATIC FOLDER 64907-9/18 CHICAGO ELECTRIC AUTOMATIC FOLDER AUTOMATIC FOLDER 6464tG1C CHICAGO ELECTRIC CENTRY IRON CENTRY IRON SYSTEM includes folder, ironer, feeder, stacker 63220 11/16 CHICAGO ELECTRIC CENTRY IRON CENTRY IRON SYSTEM includes folder, ironer, feeder, stacker G3219 9/16 CHICAGO ELECTRIC CENTRY IRON CENTRY IRON SYSTEM includes folder, ironer, feeder, stacker 63221 3/4 PELLERIN MILNOR DRYER INDUSTRIAL COMM HT120NNN0RNC3W0000 1808045697 PELLERIN MILNOR DRYER INDUSTRIAL COMM HT120NNN0RNC3W0000 1808045699 PELLERIN MILNOR DRYER INDUSTRIAL COMM HT120NNN0RNC3W0000 1808045698 PELLERIN MILNOR WASHER INDUSTRIAL COMM 36026X8R 171314313 PELLERIN MILNOR MILNOR WASHER 36026X8R 181500000 PELLERIN MILNOR MILNOR WASHER 36026X8R 181493107 PELLERIN MILNOR MILNOR DRYER 36026X8R 181497489 PELLERIN MILNOR MILNOR DRYER 36026X8R 181500219 PELLERIN MILNOR MILNOR DRYER 36026X8R 181501657 PELLERIN MILNOR MILNOR DRYER 36026X8R 181500464 PELLERIN MILNOR MILNOR DRYER 36026X8R 181498429 PELLERIN MILNOR MILNOR DRYER 36026X8R 181497487 PELLERIN MILNOR MILNOR DRYER 36026X8R 181497488 PELLERIN MILNOR WASHER INDUSTRIAL COMM 36026X8R 18152237901 ECOLAB CHEMICAL DISPENSING SYSTEM ELADOS TUNNEL UNKNOWN ECOLAB CHEMICAL DISPENSING UNIT ELADOS TUNNEL UNKNOWN COLEMAN GARMENT FINISHER - 020075-0001 HUEBSCH DRYER - - HUEBSCH DRYER - - HUEBSCH DRYER -