Statement of Work Rocky Mountain Regional VA Medical Center Kitchen Equipment Maintenance and Repairs Services 1.0 Introduction: 1.1. The Department of Veterans Affairs at Rocky Mountain Regional VA Medical Center (RMRVAMC) currently has the need for a service contract to perform preventative maintenance and urgent repairs of commercial kitchen equipment located at 1700 N. Wheeling Street, Aurora, Colorado, 80045 The period of Performance shall be 1 Base year of 12 months and four (4) 12-month option periods. 2. Objectives: 2.1. Establish a contract with a reputable company to provide maintenance and repair services outlined in this SOW for kitchen equipment located at the medical facility in Aurora, Colorado. 3. Scope: 3.1. The contractor shall furnish all labor, material, equipment, parts, supervision, etc., necessary to maintain and repair equipment listed in paragraph 3.1.1. This equipment is located in the main kitchen, Spinal Cord Injury (SCI) kitchen, and Canteen kitchen at the Rocky Mountain Regional VA Medical Center. 3.1.1. Equipment List Item No. Description Manufacturer Model Serial # Location 1 Food Warmer Alto-Shaam Inc 1200-UP 1331184 S126-H 2 Oven Rationale CMP 62G G62MH14042397713 S126-H 3 Oven Rationale CMP 62G G62MH14042397714 S126-H 4 Oven Rationale CMP 62G G62MH14042397715 S124A-H 5 Oven Rationale CMP 62G G62MH14042397716 S130-H 6 Convection Oven Merry Chef Eikon E2S 2002213091363 1303-H 7 Convection Oven Merry Chef Eikon E4 1309213091296 S126-H 8 Convection Oven Merry Chef Eikon E4 1309213091300 1301-H 9 Convection Oven Merry Chef Eikon E4 1309213091298 S124A-H 10 Tilting Braising Pan Groen M-40G J150618-1-1 S126-H 11 Tilting Kettle, electric, 20-gallon capacity Groen DEE/4-20 93922 S126-H 12 Tilting Kettle, electric, 20-gallon capacity Groen DEE/4-20 93923 S126-H 13 Tilting Kettle, gas, 40-gallon capacity Groen DH-40 93965 S124A-H 14 Tilting Kettle, gas, 60-gallon capacity Groen DHT/60 93933 S124A-H 15 Tilting Kettle, gas, 40-gallon capacity Cleveland T/1-40 93965 S126-H 16 Tilting Kettle, gas, 40-gallon capacity Cleveland BPM-40G J150618-1-1 S124A-H 17 Main Range Assembly Jade Not available Not available S126-H 18 Main Range Assembly Jade Not available Not available 1301-H 19 Griddle Top Range Jade JTRH-36G 0000024247RR S124A-H 20 6-Burner Range Jade JTRH-6-36C 0000025482RV S124A-H 21 Griddle Top Range Jade JTRH-36G 0000024248RR S124A-H 22 Charbroiler Jade JTRH-36B 0000024249RR S124A-H 23 Countertop Charbroiler Jade JMRH-24B 0000024254RR 1301-H 24 2-Burner Range Jade JMRH-2-A 0000024253RR 1301-H 25 Countertop Griddle Jade JMRH-36GT 0000024253RR 1301-H 26 Deep Fryer w/Filter Drawer Pitco SF-SG14C G14CE016318 S124A-H 27 Flight Type Dishwasher Hobart FT1000SeEr 271197422 S134-H 3.2. Contractor shall perform preventative maintenance in accordance with original equipment manufacturers (OEM) standards on the specified equipment. Preventative maintenance will include: 3.2.1. Check, adjust, clean, and service equipment according to the manufacturer recommendations /specifications 3.2.2. The examination, lubrication, adjustment, and calibration of parts to include but not limited to belts, bearings, capacity, and safety devises, check valves, condensate pumps, coils, control transformers, control wiring, dampers, electrodes, all filters, fuses, environmental controls, fans, motors and motor starters, pressure controls, compressors, refrigerant filters drier, refrigerant piping relays and all necessary maintenance require to keep the units in proper and continuous operation. 3.2.3. Routine testing and inspecting equipment to reduce or avoid service interruptions and to obtain optimum operating efficiency and maximum life expectancy of equipment. 3.3. Preventative maintenance will be scheduled and coordinated with government point of contact (POC). 3.4. All labor, parts, and supplies for maintenance and repairs shall be paid for and provided by the contractor. 3.5. The contractor shall maintain records of all service visits, maintenance and repairs on equipment specified in this contract. Contractor shall provide service reports within five (5) business days of work being completed. 3.6. This contract covers an unlimited number of calls for repairs and maintenance. 4. Contractor s Qualifications: 4.1. Contractor shall have been in operation for at least five (5) years and have at least (5) years of commercial equipment repairs and service experience. 4.2. Shall have current licenses/certifications required for HVAC, plumbing and heating, refrigeration & cooling work. 4.3. Contractor who receives this contract shall have access to Hobart engineers for troubleshooting assistance/technical support and shall be certified to service. 4.4. Contractor shall be able to test and troubleshoot all kitchen equipment and all brands. 4.5. Contractor shall be able to reprogram equipment operated with digital timers. 4.6. Response Time Levels by Call type as provided: Emergency, upon receipt of call, contractor shall dispatch a repair technician to arrive on site within four (4) hours. Non-Emergency, upon receipt of call, contractor shall dispatch a repair technician to arrive on site within twenty-four (24) hours. General: 5.1. Working hours: Anticipated hours of work will be Monday through Friday from 7:30am 4:00pm. Emergencies will be on a case-by-case basis. Additional hours must be coordinated through the CO. Work will not be performed on weekends or federal holidays. Observed Federal Holidays: Columbus Day Veteran s Day Thanksgiving Day Christmas Day New Year s Day Martin Luther King Birthday Washington s Birthday Memorial Day Juneteenth Independence Day Labor Day 5.2. Safety: Contractor is responsible for maintaining a safe working environment for their employees as well as the RMRVAMC Staff. Work areas will be kept clean throughout the day and all trash and materials properly disposed of daily. Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus. 5.3. Security: Contract personnel need to obtain a vendor s badge form VA Security located at the outpatient entrance security desk. A valid government issued form of identification will be required to receive a badge. Contractor s Technicians are required to check in with the COR or Energy Center Supervisor upon arrival at facility to obtain access and any additional instructions, task explanations and project location information. Daily performance log sheets are required to be submitted to the CO and COR daily. 5.4. Parking/Storage: Parking is available on campus and will be coordinated with the contract POC following award.
