J073--Commercial Ice Machine Preventative Maintenance and Cleaning

This contract is a Request for Quotation issued by the Department of Veterans Affairs, Network Contracting Office 1, for Commercial Ice Machine Preventative Maintenance and Cleaning services at the VA Medical Center in West Haven, Connecticut. The requirement is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses, with a NAICS code of 333310, and is structured as a firm-fixed price award with a base period from July 1, 2026, through June 30, 2027, and four one-year option periods extending through June 30, 2031. The scope includes quarterly cleaning and disinfecting and bi-annual filter changes for twenty-five commercial ice machines, with all work required to comply with original equipment manufacturer specifications. Contractors must submit a detailed price schedule, a past performance worksheet with one to three relevant references, and complete all representations and certifications via SAM.gov, including provision 52.212-3. All submissions must be sent electronically to sheena.carlyle@va.gov by the revised deadline of June 23, 2026, at 10:00 AM EST, following specific formatting and labeling requirements, and pre-bid walk-throughs are scheduled for June 16, 2026, at Building 15 with contact Melissa Metevelis. Evaluation will prioritize price, technical capability, and past performance, with award made to the offeror providing the best value to the government based on all factors and compliance with mandatory requirements. Contractors must be actively registered in SAM and VISTA to be eligible, and all personnel accessing the facility must sign in at Building 15 and wear a temporary badge. The contract includes specific compliance obligations under the Wage Determination for New Haven 2015-4127 Rev 34 and requires submission of inspection reports from local, regional, and state authorities. Payment must be accompanied by a detailed statement of completed work with dates, submitted electronically in accordance with VAAR 852.232-72. The U.S. Government retains unlimited rights to all deliverables, and contractors are bound by records management requirements under federal statutes including the Privacy Act, Freedom of Information Act, and NARA guidelines. Contractors must also coordinate with the Contracting Officer’s Representative regarding access, working space, and service scheduling.