J075--Service Plan Agreement for Software Maintenance and Support for the MOSAIQ Record & Verify system Radiation Oncology Service Line Overton Brooks VAMC Shreveport LA
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The Department of Veterans Affairs intends to award a sole-source, firm-fixed price contract to ELEKTA INC. for the ongoing software maintenance and support of the MOSAIQ Record & Verify system used by the Radiation Oncology Service Line at the Overton Brooks VA Medical Center in Shreveport, Louisiana. The contract includes a twelve-month base period with four optional one-year extensions, to be exercised at the government’s discretion, with an anticipated award date of October 1, 2026. The procurement is justified under 41 U.S.C. §3304(a)(1) and FAR 6.302-1 due to the highly specialized nature of the system, which is only available from the original equipment manufacturer without unacceptable cost or delay, and no equivalent alternatives exist to meet the agency’s requirements. The contract falls under NAICS code 541511 with a small business size standard of $34 million, and ELEKTA INC. is the only authorized source capable of providing the required services. This notice serves as an announcement of intent, not a solicitation, and no competitive bids will be accepted unless the government determines otherwise after reviewing submissions from other potential providers. Interested parties may respond by July 20, 2026, at 4:00 PM Central Standard Time, by submitting detailed evidence of their capability to deliver the specified services via email to the designated contracting officer; all responses must include the notice number in the subject line and originate from a registered SAM entity. The government will not reimburse any costs incurred in preparing responses, and submissions will not be returned. The agency will evaluate all received information solely to determine whether to proceed with a non-competitive award or open the requirement to competition, with final decisions resting entirely at the government’s discretion.
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The Department of Veteran Affairs (VA), Network Contracting Office 16 located in Houston, Texas 77056 in support of the Overton Brooks VA Medical Center in Shreveport, LA intends to negotiate a sole source Firm-Fixed Price contract as a single award for procurement titled: Service Plan Agreement for Software Maintenance and Support of the MOSAIQ Record & Verify system at the Overton Brooks VA Medical Center, Radiation Oncology Service Line located at 510 E. Stoner Ave, Shreveport, Louisiana 71101 with ELEKTA INC. This is for a base period of twelve (12) months, with four (4) additional, 12 month option periods to be exercised at the discretion of the government; and, in accordance with 41 U.S.C. §3304(a)(1) as implemented by FAR 6.302-1 only one responsible source and no other supplies or services will satisfy agency requirements. See attached document and Draft Scope of Work.
This is not a request for competitive offers and no solicitation is available. Market research has determined that the supply/service is highly specialized, only available from the original source without an unacceptable delay or duplication of cost and no other type of items will satisfy agency requirements. The government intends to award the contract with an anticipated date of 1 October 2026 to ELEKTA INC. 400 Perimeter Center Terrace, Ste 50., Atlanta, GA 30346 UEI: KASJPKCN5BM8. The intended procurement will be classified under North America Industry Classification System (NAICS) 541511 Custom Computer Programming Services with a small business size standard of $34.0 million.
THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement no later than the date/time indicated below. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.
Interested parties are encouraged to furnish information by email only with RESPONSE TO NOTICE OF INTENT TO SOLE SOURCE 36C25626Q0975 in the subject line. All documents submitted will not be returned. Responses to this notice must be supported with clear and substantial evidence to basically be able to provide the services outlined in this notice (see attachment) and sent via email to Jeneice Matthews, jeneice.matthews@va.gov NO LATER THAN July 20, 2026 at 4:00PM Central Standard Time.
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