J079--Kitchen Hood Cleaning Service for the Sheridan VA Health Care System - Contract Base + Four (4) Option Years.

This contract, identified as J079--Kitchen Hood Cleaning Service for the Sheridan VA Health Care System with a solicitation number of 36C25926Q0585, is a Total Small Business Set-Aside under FAR 19.5 for exhaust hood cleaning services at the Sheridan VA Medical Center located in Sheridan, Wyoming. The contract encompasses a base year plus four optional years, with a maximum total duration of five years, and requires the contractor to clean and maintain five exhaust hood systems across two primary locations: the Veterans Canteen Service in Building 86 and the Main VA Kitchen in Building 7. Cleaning must adhere to the current version of NFPA 96 and all applicable VA directives, state, and federal regulations, with services to be performed in accordance with a specified schedule. The contractor must submit a comprehensive written Quality Control plan within 30 days of award and provide detailed reports within two weeks after each service, including dates, descriptions, hoods serviced, findings, certification sticker numbers, and technician signatures. Each cleaned hood must be marked with a sticker indicating the cleaning date and the contractor’s initials. All offers must be submitted via email to Crystal Volmar at crystal.volmar@va.gov no later than 10:00 a.m. EST on Tuesday, July 21, 2026, with no fax or hand-delivered submissions allowed and a strict 4MB email size limit. Offerors must be SBA-verified small businesses with their status visible in the Small Business Search Certification portal at the time of submission and award, or they will be deemed non-responsive. A mandatory signed VA Notice of Limitations on Subcontracting Certificate of Compliance must be included with the proposal; failure to provide this certification results in immediate disqualification. The contract requires strict compliance with subcontracting limitations, where the contractor must perform at least 50% of the work using its own employees, and may be subject to audit via submission of invoices, subcontract agreements, or task value lists. Payment will be processed via Electronic Funds Transfer under FAR clauses 52.232-33 and 52.232-34, with installment payments permitted under 52.232-30. The award will be made on an All or Nothing Basis to the lowest-priced technically acceptable offer, evaluated for reasonableness and compliance with all pass/fail gates including SBA verification, subcontracting certification, and Statement of Work