Jacksonville Scale Calibration and Preventative Maintenance Services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Defense Logistics Agency Disposition Services is seeking commercial calibration and maintenance services for a truck scale located in Jacksonville, Florida, under a Firm Fixed Price Time and Material Indefinite Delivery Indefinite Quantity (IDIQ) contract with a one-year base period and two optional one-year periods, totaling a maximum three-year duration. The requirement is issued as a combined synopsis and solicitation under NAICS code 811210, with no set-aside, and opens full and open competition. Services include annual preventive maintenance and calibration of a Fairbanks IND-R2500-FL truck scale, an Avery Weight-Tronix ZM305-GTN indicator, an Epson TM-U220D printer, and a Rice Lake/Laser Light 4” scoreboard, all performed in strict accordance with OEM manuals. Pricing is fixed for scheduled preventive maintenance activities, while time and materials will apply only to unscheduled corrective repairs, with material costs capped at $11,000 annually, increasing to $12,000 and $13,000 during the two option periods. A mobilization cost is included but not priced. The contract has a minimum value of $2,000 and a maximum estimated value of $54,000 across all periods. All work must be performed on-site during normal business hours excluding federal holidays, with compliance to all federal, state, and local laws, safety regulations, and installation policies. Contractors are responsible for Lock Out/Tag Out procedures, personal protective equipment, environmental cleanup of any spills, and coordination with the site point of contact for access and sign-in procedures. Performance must meet strict timelines: preventive maintenance completed within 15 business days of task order issuance, unscheduled repairs within two business days, and callback responses within one business day. Offers must be submitted in U.S. dollars and organized into three distinct volumes: Volume 1 (certifications and price schedule), Volume 2 (past performance data with mandatory survey submissions from references), and Volume 3 (Florida-registered service agency and mechanic certifications). Past performance is significantly more important than price in evaluation, and failure to provide compliant past performance documentation results in a neutral rating. All offers are valid for 90 days and must be submitted electronically to Youhwei.Chen@dla.mil by 3:00 PM EST on August 7, 2026, with questions due by July 31, 2026.
General Info
Agency
NAICS
Place of Performance
Jacksonville, FL, 32244, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
DLA Disposition Services
Jacksonville Truck Scale Calibration and Preventative and Corrective Maintenance Services
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is SP4510-26-Q-0036 and is issued as a request for quotation (RFQ).
The required service is per the attached specifications, including its delivery timeframes. The procurement is a Full and Open competition under NAICS code 811210. The requirement will result in one (1) 12-month base period of performance plus two (2) 12-month option periods of performance as a Firm Fixed Priced, Time and Material Indefinite Delivery Indefinite Quantity (IDIQ) contract. The total contract length shall not exceed three (3) years.
Background: The primary mission of the Defense Logistics Agency (DLA) Disposition Services is to dispose of Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. DLA Disposition Services Headquarters is located in Battle Creek, Michigan, with a variety of field sites worldwide. DLA Disposition Services is responsible for managing the DoD Surplus Property Program.
To accomplish this mission, DLA Disposition Services is seeking to have Truck Scale Maintenance and Repair Services at the Jacksonville, FL site location in accordance with Attachment 1 - Performance Work Statement (PWS) Jacksonville Scale Maintenance. The site address is also provided in Attachment 1.
See Attachment 2 for the Price Schedule and Specifications/Additional Terms.
All contractor performance shall be in a safe manner, and in compliance with all applicable Federal, state, and local laws and regulations, and all installation policies. Any/all required documentation and service-related requirements including installation access are the responsibility of the contractor, with coordination as necessary with the site POC. Deliveries must be performed during normal installation hours, excluding Federal holidays.
This requirement is a Firm Fixed Priced Time and Material contract. Pricing must be Fixed Price for the entirety of services quoted for scheduled preventive maintenance services. Time and materials will only be used for unscheduled corrective maintenance services to include parts and labor hours.
All quotes must be submitted in U.S. Dollars.
Offers are due at 3:00 PM Eastern Standard Time (EST), on Friday, August 7 , 2026. Email quotes to Youhwei.Chen@dla.mil. Questions are due Friday, July 31, 2026, at 3:00 PM EST and must be submitted in writing via email to Youhwei.Chen@dla.mil. Questions will not be answered via telephone. Questions that occur after the cut-off, but are considered to be significant to the requirement, may be accepted and discussed only with those vendors that have submitted a quote.
FAR 52.212-1 INSTRUCTIONS TO OFFERORS:
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- FORMAT: The offeror shall submit documentation (one original electronic form, standard Microsoft based Word and / or Excel, and or .PDF files) in response to this solicitation subject to the requirements in this provision. The offeror’s outline should demonstrate, in detail, how their organization, internal work processes and procedures meet the US Government’s requirements for performance under this solicitation. Attention should be noted to FAR 52.212-1(f), concerning late submissions. The offeror bears the risk of non-receipt of any email transmission and should ensure that all pages of the quote have been received by the designated office before the deadline indicated. Offerors shall provide the applicable CAGE code and UEI number with their price submission.
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- PROPOSAL SUBMISSION: The following describes the information which must be furnished as part of the proposal and the format in which it must be presented. Proposals which do not provide the required information in the prescribed format shall be excluded from further consideration. All proposals shall be valid for 90 days.
- FORMAT: Proposals shall be submitted in distinctly severable parts consisting of the following volumes: Volume 1, Volume 2, Volume 3. Proposal submissions will consist of one original copy submitted electronically. If multiple electronic files are submitted, each electronic file shall identify it as part of Volume 1, 2 or 3.
VOLUME 1: Proposal Certifications and Price Schedule. (i) FAR 52.212-1(b) Information, except (b)(10). (b)(10) Information shall be in Volume 2. The Price Schedule is Attachment 2.
VOLUME 2: Past Performance Proposal. (See 1.4 below) (b) Submission of proposal by email should be sent to: Youhwei.Chen@dla.mil. The Past Performance Questionnaire is Attachment 3.
VOLUME 3: Agency and Mechanic Certifications: The contractor shall provide a copy of their registered service agency and agent (mechanic) certificates in accordance with Florida Statute Title XXXIII, Chapter 531.
Emailed proposals are to be sent to Youhwei.Chen@dla.mil
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- Reserved
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- Past Performance Proposal:
(a) The offeror is required to provide any current relevant information regarding the level of performance, in terms of delivery and quality achieved under either US Government or commercial contracts for the same or similar services for performance in this requirement. The information provided should support a qualitative review of the offeror; and/or record of performance in the areas of conforming to specifications, adherence to contract schedules, history of reasonable and cooperative behavior, commitment to customer satisfaction, and business-like concern for the interest of your customer. Additionally, if performance deficiencies were identified, what they were and what corrective action was taken. Relevant past performance shall be within the last 6 years.
(b) Offerors shall submit past performance data for their firm. For each reference provided, a valid name and telephone number, contract number, contract type, dollar value, contract award and completion dates, point of contact, description of work performed, and e-mail address of point of contact is required. The description of work performed shall be in sufficient detail to explain the type of truck calibration services and geographic coverage (U.S.) commensurate with the scope and territory required in this procurement.
(c) Reference projects and corresponding reference surveys are limited to four (4) projects considered by the offeror to be the most relevant to the requirements of this solicitation. If more than four projects with reference surveys are received, the US Government will consider the first four projects received based upon the date and time the reference surveys are received.
(d) Attachment 3 contains a past performance survey/questionnaire that is used to evaluate an offeror’s past performance. The offeror shall provide the past performance survey in Attachment 3 to the past performance reference they identify in this part of the proposal for the offeror. The past performance reference shall independently submit the survey to the Contracting Officer prior to the closing date of the solicitation. Any completed past performance survey received after the date of closing or directly from the offeror will not be considered in the past performance evaluation. The US Government will not evaluate a reference listed in the past performance proposal if no corresponding survey is received from a reference for that contract. This will have the effect of the offeror being given a Neutral rating for that portion of their overall evaluation, regardless of the type of experience or its similarity to this requirement. Reference surveys must be received by the due date for receipt of proposals in order for the information to be considered. Offerors are cautioned that due to mail delivery times to the U.S., it is highly recommended that all contract references being asked to provide surveys be asked to scan the documents in Adobe .pdf format and email it to Youhwei.Chen@dla.mil with a reference to the solicitation, SP4510-26-Q-1036 in the subject heading.
(e) The submission of a past performance volume is required. If an offeror does not have any past performance references, offerors must at least identify Volume 2 in their proposal and state they do not have any past performance to provide. If the US Government only receives a past performance survey from a past performance reference and there is no information in an offeror’s proposal regarding that reference (see paragraph above), the reference will not be considered. The offeror is responsible for ensuring references submit past performance surveys; the US Government will not be contacting references for purposes of obtaining the survey.
FAR 52.212-2 EVALUATION:
1.5 Evaluation of Past Performance:
(1) The US Government will evaluate the quality of the offeror’s past performance. The assessment of the offeror’s past performance will be used as a means of evaluating the probability of success of the offeror. Thus, an offeror with a higher confidence assessment rating for past performance will have a higher probability of meeting the solicitation requirements than a firm with a lower confidence assessment rating.
(2) In investigating an offeror’s past performance, the US Government may consider information in the offeror’s proposal and information obtained from other sources, including past and present customers and their employees, other US Government agencies, including state and local agencies, consumer protection organizations and better business bureaus; former subcontractors; and others who may have useful information. Failure by the offeror to provide evidence of relevant performance on contracts of a similar nature in terms of performance timeframes and complexities of services provided will be considered by the US Government to have no relevant past performance. The offeror is responsible for ensuring references submit past performance surveys; the offeror’s reference must submit the past performance survey. The US Government will not accept past performance surveys submitted by the offeror or contact offeror references to obtain a completed survey. The US Government will evaluate past performance and experience in accordance with submission requirements of 1.4.
(3) Evaluation of past performance will be a subjective assessment based on a consideration of all relevant facts and circumstances. It will not be based on absolute standards of acceptable performance. The US Government is seeking to determine whether the offeror has consistently demonstrated a commitment to customer satisfaction and timely delivery of services. This is a matter of judgment. Offerors will be given an opportunity to address especially unfavorable reports of past performance, and the offeror’s response, or lack thereof, will be taken into consideration. Offerors lacking relevant past performance will not receive negative or positive consideration in the evaluation of this element as no meaningful confidence assessment rating can be reasonably assigned.
(4) Past performance will be rated on an adjectival scale. The US Government’s conclusions about the overall quality of the offeror’s past performance and experience will be a factor in determining the relative merits of the offeror’s proposal and in selecting the offeror whose proposal is considered the most advantageous to the US Government.
(5) By past performance, the US Government means how well the offeror conformed to specifications and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and the offeror’s business-like concern for the interests of the customer. By experience, the US Government means whether a contractor’s firm has performed similar work before. DLA Disposition Services will also consider the offeror’s past performance and experience on the same or similar contracts in terms of the complexities of the services provided. Offerors with no past performance will be issued a Neutral rating for past performance.
(f) A written notice of the award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the US Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
1.6 EVALUATION FACTORS FOR AWARD:
The US Government will make an award to the responsible offeror whose offer conforms to the solicitation and demonstrates the best value to the US Government in terms of their past performance and price.
(a.) The evaluation factors are listed below:
(i.) Past Performance
(ii.) Price
(iii.) Past performance is significantly more important than price.
1.7 EVALUATION OF PRICE: The offered price will be used in conjunction with the other factors to determine the quote, which represents the best value to the US Government. Price will not be numerically scored, but it will be fully evaluated using price analysis techniques.
1.8 EFFICIENCY COMPETITION: Offerors are advised that the US Government may not evaluate the past performance questionnaires of all offerors under this RFQ. The US Government will first review the total evaluated price of all quotes received. The past performance of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other past performance quotes received.
Based on the initial review of these past performance quotes, the US Government may not evaluate the past performance of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible past performance rating. This would occur when the Contracting Officer determines that any possible past performance superiority of an unevaluated (and higher priced) past performance, over (a lower priced) one that was already evaluated and assigned the highest possible past performance rating, would not warrant any additional price premium.
The following provisions and clauses are applicable to this solicitation:
- The provision at FAR 52.212-1 (Instructions to Offerors – Commercial Items (Sep 2023)
- The provision at FAR 52.212-2 (Evaluation -- Commercial Items) (NOV 2021) applies to this procurement (with evaluation consisting of award to the responsible offeror whose offer conforms to the solicitation and demonstrates the best value to the US Government in terms of their past performance and price). The following non-cost factors will be used to evaluate offers: Past Performance.
FAR 52.212-4 (Contract Terms and Conditions -- Commercial Items) (NOV 2023) applies to this procurement.
The following FAR and DFARs provisions are applicable to this solicitation:
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements JAN 2017 3.909-3(b)
52.204-7 System for Award Management NOV 2024 4.208(b)(1)
52.204-13 System for Award Management Maintenance OCT 2018 4.208(b)(2)
52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment JAN 2025
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015
52.212-1 Instructions to Offerors—Commercial Products and Commercial Services SEP 2023
52.212-2 Evaluation—Commercial Products and Commercial Services NOV 2021
52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services NOV 2023
52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services--Alternate I NOV 2021
52.216-18 Ordering AUG 2020
52.216-19 Order Limitations OCT 1995
52.216-22 Indefinite Quantity OCT 1995
52.216-31 T&M/LH Proposal Requirements—Commercial Acquisition NOV 2021
52.217-5 Evaluation of Options JUL 1990
52.217-8 Option to Extend Services NOV 1999
52.217-9 Option to Extend the Term of the Contract MAR 2000
52.222-3 Convict Labor June 2003 22.201-2
52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products FEB 2021
52.222-35 Equal Opportunity for Veterans JUN 2020
52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020
52.222-37 Employment Reports on Veterans JUN 2020 22.1302-2(b)
52.222-41 Service Contract Labor Standards AUG 2018 22.1002-2(b)(1)
52.222-42 Statement of Equivalent Rates for Federal Hires MAY 2014
52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) AUG 2018
52.222-50 Combating Trafficking in Persons OCT 2025
52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 JAN 2022
52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2022 22.2102-5
52.222-90 Addressing DEI Discrimination by Federal Contractors APR 2026 "CD 2026-O0040,
Rev 1"
52.223-23 Sustainable Products MAY 2024 23.108(a)
52.223-23 Sustainable Products and Services (DEVIATION) MAR 2025 CD 2025-O0004
52.225-50 Combating Trafficking in Persons FEB 2026 22.1703-2(a)(1)
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving MAY 2024
52.232-33 Payment by Electronic Funds Transfer—System for Award Management OCT 2018
52.232-39 Unenforceability of Unauthorized Obligations JUN 2013
52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023
52.233-3 Protest after Award AUG 1996 33.107(b)
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 33.205-9(b)
52.240-90 Security Prohibitions and Exclusions Representations and Certifications DEC 2025
52.240-91 Security Prohibitions and Exclusions DEC 2025
52.245-1 Government Property SEP 2021
52.245-9 Use and Charges APR 2012
52.252-5 Authorized Deviations in Provisions NOV 2020
252.201-7000 Contracting Officer's Representative DEC 1991
252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011
252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022
252.203-7005 Representation Relating to Compensation of Former DoD Officials SEP 2022
252.204-7004 Antiterrorism Awareness Training for Contractors FEB 2026 CD 2026-O0043 204.7203
252.204-7008 Compliance with Safeguarding Covered Defense Information Controls OCT 2016
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013, Rev 1) MAY 2024
252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation DEC 2019 204.2105(a)
252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation MAY 2021
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services JAN 2023
252.204-7024 Notice on the use of the Supplier Performance Risk System FEB 2026 "CD 2026-O0043
204.7604"
252.211-7003 Item Unique Identification and Valuation JAN 2023
252.223-7008 Prohibition of Hexavalent Chromium JAN 2023
252.225-7000 Buy American--Balance of Payments Program Certificate--Basic FEB 2024
252.225-7001 Buy American and Balance of Payments Program--Basic FEB 2024
252.225-7012 Preference for Certain Domestic Commodities APR 2022 "2026-O0041
225.7002-3(a)"
252.225-7055 Representation Regarding Business Operations with the Maduro Regime MAY 2022
252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime JAN 2023
252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation JUN 2023
252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region JUN 2023
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018
252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023
252.232-7010 Levies on Contract Payments DEC 2006
252.244-7000 Subcontracts for Commercial Products or Commercial Services NOV 2023
252.244-7999 "Subcontracts for Commercial Products or Commercial Services(DEVIATION
2026-O0015)" JAN 2025
252.245-7005 Management and Reporting of Government Property JAN 2024
252.246-7003 Notification of Potential Safety Issues JAN 2023 246.710(3)
252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military Operations OCT 2010
252.246-7008 Sources of Electronic Parts JAN 2023
252.247-7023 Transportation of Supplies by Sea—Basic OCT 2024
Applicable DLAD Provisions & Clauses:
DLAD 5452.233-9001 DISPUTES – AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (JUN 2020)
C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016)
C03 CONTRACTOR RETENTION OF SUPPLY CHAIN TRACEABILITY DOCUMENTATION (SEP 2016)
L06 Agency Protests (DEC 2016)
L09 Reverse Auction (OCT 2016)
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