JAMES H QUILLEN WINDOW WASHING SERVICE

The James H. Quillen VA Medical Center is soliciting window washing services under a Total Small Business Set-Aside contract with solicitation number 36C24926Q0273, issued by the Department of Veterans Affairs Network Contracting Office 9 in Murfreesboro, Tennessee. The contract requires comprehensive window cleaning services for all windows, doors, sashes, frames, sills, and exterior screens on designated buildings at the medical center in Mountain Home, Tennessee, performed twice annually using hand tools such as sponges, squeegees, and cloths with mild or approved green cleaners; high-pressure washing systems are strictly prohibited. Additionally, sidewalks and porches must be power washed once every three years. The contract is structured as a Firm Fixed Price arrangement with a base period from September 1, 2026, through August 31, 2027, and options to extend for up to three additional one-year periods, totaling no more than five years, with a maximum six-month extension allowed if needed. The solicitation uses a Lowest Price Technically Acceptable (LPTA) evaluation method, where technical acceptability is determined by compliance with mandatory pass/fail gates: pricing must be submitted for every CLIN (even at $0), and a detailed performance plan must be included; failure in either renders the offer unacceptable. The award is intended for a small business certified in the SBA program, with strict limitations on subcontracting preventing more than 50% of the service value from being subcontracted to non-certified entities. Contractors must provide proof of general liability insurance excluding asbestos exclusions and hold employer’s liability coverage of at least $100,000. They must also adhere to OSHA guidelines and the medical center’s safety policies, utilize appropriate safety tie-offs, and maintain a documented quality control program that includes personnel identification, inspection checklists, scheduling, deficiency correction processes, and full recordkeeping available to the government throughout the contract term. Invoices must be submitted electronically under VAAR Clause 852.232-72 in arrears after each service occurrence, with payment processed via Electronic Funds Transfer as required by FAR 52.232-33. Offerors must comply with representations under FAR clauses 52.203-11, 52.203-18, 52.204-7, and VAAR 85