Janitorial Services for a Military Recruiting Station, Island of Kauai, Hawaii

Janitorial Services for a Military Recruiting Station, Island of Kauai, Hawaii - W9128A-17-T-0025 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. Award will be made to the lowest responsible quotation (Total Schedule inclusive of Options). This solicitation number W9128A-17-T-0025 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94 and 2005-95. This acquisition is conducted as a Total Small Business Set-Aside. The North American Industrial Classification System (NAICS) code for this procurement is 561720, with a small business size standard of $18M. The associated Federal Supply Code (FSC)/Product Service Code (PSC) procurement is S201. Please refer to the attached Performance Work Statement and Contract Line Item Number (CLIN) Spreadsheet. SUBMISSION INSTRUCTIONS: All Quoters shall submit one (1) copy of their price quote utilizing the attached CLIN Spreadsheet. Include your company DUNS Number, Cage Code, Company name, Point of Contact, and phone number on your quote. Offerors must have and/or maintain an active registration with the System for Award Management (SAM) website. To register in SAM, go to http://www.sam.gov. Lack of registration in SAM.gov will make an offeror ineligible for award. Please do not send SAM representations and certifications. The Government will refer to offeror's Representations and Certifications in SAM.gov. ALL QUOTATIONS SHALL BE ELECTRONICALLY SENT TO unyong.onuma@usace.army.mil and marilyn.f.clark@usace.army.mil BY THURSDAY, 7 SEPTEMBER 2017, 2:00PM HAWAII STANDARD TIME. Please reference: W9128A-17-T-0025 All offerors are requested to provide quotes valid for a minimum of 30 days. ALL QUESTIONS REGARDING THE SOLICITATION SHALL BE SUBMITTED VIA EMAIL to: unyong.onuma@usace.army.mil and marilyn.f.clark@usace.army.mil NO LATER THAN TUESDAY, 5 SEPTEMBER 2017, 4:00PM HAWAII STANDARD TIME. Invoices shall be submitted to: Honolulu District, U.S. Army Corps of Engineers ATTN: CEPOH-PP-R Otake Street, Bldg 230, Room 318 Fort Shafter, Hawaii 96858-5440 Description of Requirements: This is a non-personal services contract to provide janitorial services for a military recruiting station on the island of Kauai, Hawaii. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services in accordance with the PWS entitled, "Janitorial Services for a Military Recruiting Station, Island of Kauai, Hawaii," dated 24 August 2017. Performance Period: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Base Year shall be for 12 months from the time of award. The Government may exercise the option by written notice to the Contractor within 30 days prior to the end of the base period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the base period expires. The preliminary notice does not commit the Government to an extension. The Following provisions and clauses are hereby incorporated: The full text of FAR provisions and clauses may be accessed electronically at: http://farsite.hill.af.mil The full text of DFARS provisions and clauses may be accessed electronically at: http://farsite.hill.af.mil/vfdfara.htm In accordance with FAR 13.101(2), the following solicitation provisions apply to this acquisition: 52.204-7 System for Award Management (OCT 2016) 52.204-9 Personal Identify Verification of Contractor Personnel (JAN 2011) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 52.212-1 Instructions to Offerors - - Commercial Items (JAN 2017) 52.212-3 Offeror Representations and Certifications--Commercial Items (JAN 2017) Alternate I (OCT 2014) 52.217-5 Evaluation of Options (JUL 1990) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) DFARS 212.301 Solicitation Provisions and Contract Clauses for the Acquisition of Commercial Items (Revised Aug 2, 2016) 252.204-7004 Alternate A, System for Award Management (FEB 2014) In accordance with FAR 13.101(2), the following contract clauses apply to this acquisition: 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management Maintenance (OCT 2016) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (NOV 2015) 52.212-4 Contract Terms and Conditions--Commercial Items (JAN 2017) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation 2013-O0019) (JAN 2017) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term to the Contract (MAR 2000) 52.219-13 Notice of Set-Aside of Orders (NOV 2011) 52.222-3 Convict Labor (JUN 2003) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) Janitor WG-01 $14.21 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving (AUG 2011) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.253-1 Computer Generated Forms (JAN 1991) DFARS 212.301 Solicitation Provisions and Contract Clauses for the Acquisition of Commercial Items (Revised Aug 2, 2016) 252.201-7000 Contracting Officer's Representative (DEC 1991) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013) 252.204-7003 Control of Government Personnel Work Product (APR 1992) 252.232-7003 Electronic submission of Payment Requests and Receiving Reports (JUNE 2012) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.243-7001 Pricing of Contract Modifications (DEC 1991) The following solicitation provisions are for the Honolulu District, U.S. Army Corps of Engineers' requirement: S-37.10 Pursuant to Department of Defense Instruction Number 2000, "DoD Antiterrorism (AT) Standards," dated October 2, 2006 - iWATCH - iWatch Training. IWATCH within the Army is a nation-wide modern version of a neighborhood watch program focused on the threat of terrorist activity. It is an antiterrorism awareness program that the contractor's workforce, while on Army installations, must all be familiar with to promote and enhance reporting suspicious activity or behavior. The program has two elements: "passive" and "active." The passive element is an individual's situational awareness of his or her surroundings. The active element of iWATCH involves individuals taking action to report suspicious behavior or activities to law enforcement for more investigation. - Contractor personnel, to include subcontractors, performing on or within an Army controlled facility, area or on an Army installation are required to brief and train their personnel on the iWatch program for that area, facility or installation. Training standards will be provided by the COR with 5 calendar days of contract award. Contractor personnel are train all personnel within 30 days of award or within 30 days of a hiring action. Contractors are to report training to the COR within 45 days of contract award or a hiring action. - LEVEL I ANTITERRORISM (AT) STANDARDS (a) Pursuant to Department of Defense Instruction Number 2000, "DoD Antiterrorism (AT) Standards," dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://jkodirect.jten.mil (Course #JS-US007-14). The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate (s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system. (b) In the event that the automated system at https://jkodirect.jten.mil (Course #JS-US007-14) is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract. Antiterrorism performance (Level 1 AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections. ACCESS TO ARMY INSTALLATIONS - PERSONNEL and VEHICLES (a) Commercial businesses must possess and present a contractor IAP to gain entry at any access control point (ACP). Installation Access Passes are processed by the Installation Access Pass Office, Building 6508, Leilehua Golf Course. (b) In order to obtain a contractor IAP, the contracting office representative must submit a signed and approved IAP application along with a personnel information sheet to the Installation Access Office. Printed proof of social security numbers will need to be presented with all substantiating documents to the IAP Office. After the office has processed the paperwork (typically two days), the contractor may pick up his or her pass at the office. The contractor must bring some form of identification with proof of his or her social security number. (c) Vendors and contractors with commercial vehicles who do business on Army installations on a regular basis can receive extended passes for individual and fleet vehicles, for periods stipulated by the COR/sponsor, by registering their vehicles at the IAP Office. Company "Multiple Operator" memorandums will be presented to IAP personnel upon requesting a vehicle IAP. (d) The Contractor shall provide to the Contracting Officer Representative the names and Social security Numbers of individuals requiring access in performance of the contract no later than 14 days prior to start of performance. The Army Organization or Directorate for whom the contractor is working is responsible for processing the paperwork to obtain passes. (e) The Contractor is responsible for assuring personnel required to access any installation in performance of the contract obtain the required identification. Costs for employees to travel to the Government location will be borne by the contractor. Failure to obtain required identification will not relieve the contractor from contract performance. Contractor shall be responsible for the return of identification cards upon the expiration of the contract or when an employee is no longer performing work under the contract. (f) The Contractor will provide a list of the names of all employees and subcontractor employees who will access any Army facility in the performance of this contract. Contractor will provide written document used to verify employees and subcontractor's employees compliance with FAR 52.222-54, Employment Eligibility Verification (clause that requires contractor to do background check.) The contractor will provide written proof from the Immigration and Naturalization Service that all employees listed are approved for employment within the US. (g) At any time contractor employees are operating contractor-owned vehicles on an Army Installation, they shall have in their possession a letter signed by a corporate officer authorizing the individual to drive the vehicle. (h) The Contracting Officer and the Provost Marshal office shall be notified of any changes in vehicles within three business days of the change. (i) Lost vehicle passes shall be reported immediately in order to obtain new passes. All vehicle passes issued shall be returned to the Installation Access Office upon completion of the contract, termination of an employee or discontinued use of the registered vehicles. (j) Failure to follow the procedures outlined above may result in delays in entering Army Installations. The Government is not responsible for any adverse impact on the contractor or its operation as a result of delays due to the failure to register vehicles. (k) Contractors operating vehicles on an Army post will not use cell phones unless used with a hands-free device. This applies to ALL personnel driving privately-owned and government vehicles on Army installations and housing areas. Failure to comply will result in the loss of on-post driving privileges: First offense - 14 days Second offense - 30 days Third offense - 180 days If caught driving while privileges are suspended, your privileges may be further suspended for a 5-year period. (l) The Provost Marshall has the authority to change the above procedures without notice. Contractors shall adhere to any changes in security procedures. S-4 Cost Breakdown Quoter is required to provide a detailed cost breakdown of his quotation which is to be submitted with his response to this Request for Quotation. Breakdown should cover costs such as labor, materials, overhead and profit. The information will be used in the evaluation process. [End of Statement] S-7 Identification of Partners (Applicable where the offeror has identified itself as a partnership or joint venture.) The full names of all partners are listed below: __________________________________________________________________________ __________________________________________________________________________ S-19 Safety Standards a. The successful offeror will be required to comply with Chapter 396 of the Hawaii Occupational Safety and Health Act (OSHA) standards and Title 12 Department of Labor and Industrial Relations, Subtitle 8 Division of Occupational Safety and Health, Part 2 General Industry Standards as well as with the Corps of Engineers Manual 385-1-1, Safety and Health Requirements Manual (latest version). [Title 29, CFR, Chap 18, Part 1910 (OSHA)] b. The successful offeror shall attend the Honolulu District's Effective Planning in Accident Prevention Training Course held quarterly or view the course video within 60 days after award of the contract. Confirmation of having taken the course shall be forwarded to the Contracting Officer Representative by a letter signed by the President of the Company. [End of Statement] S-19A U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 (Nov 2015) This paragraph applies to contracts and purchase orders that require the contractor to comply with EM 385-1-1 (e.g., contracts that include the Accident Prevention clause at FAR 52.236-13 and/or other safety provisions.) EM 385-1-1 and its changes are available at the following web site: http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf. The Contractor shall be responsible for complying with the current edition and all changes posted on the web as of the effective date of this solicitation. Per EM 385-1-1 (latest version) Contractors shall ensure timely accident reporting is strictly adhered to. PODR 265 will be completed within 24 hours of all accidents (excluding first aid injuries). ENG 3394 forms will be completed within five (5) days of lost time accident and forwarded to the Contracting Officer or Contracting Officer Representative. All accidents will be reported through the Honolulu District Safety Office, (808) 835-4009 within 24 hours of the incident. S-36.7 Identification of Employees The Contractor shall be responsible for furnishing to each employee and for requiring each employee engaged on the work to display such identification as may be approved and directed by the Contracting Officer. All prescribed identification shall immediately be delivered to the Contracting Officer for cancellation upon the release of any employee. When required by the Contracting Officer, the Contractor shall obtain and submit fingerprints of all persons employed or to be employed on the project. [End of Statement] The Contracting Officer reserves the right to make no award under this procedure. Only one award will be made from this RFQ. All interested parties are requested to submit quotes on the full quantity identified in the attached CLIN Spreadsheet. Partial quotes will not be accepted. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Award shall be made to the quoter whose quotation offers the lowest-priced that is deemed responsive and responsible, and fair and reasonable by the Contracting Officer. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Submission shall be received not later than the response date listed above. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).