Janitorial Services for TxDOT Burnet Maintenance

This solicitation seeks qualified vendors to provide janitorial maintenance services at the Texas Department of Transportation’s Burnet Maintenance Facility in Highway District 14, covering approximately 3,600 square feet of interior space including offices, restrooms, break rooms, conference areas, and entrances. Services are structured on a weekly, monthly, and quarterly schedule, with specific tasks such as waste removal, restroom disinfection, window cleaning, HVAC vent maintenance, and gym equipment wiping, all documented through the Vendor Service Verification Checklist after each service interval. The contract requires the use of disinfectant-grade products on high-touch surfaces and the provision of Safety Data Sheets for all chemicals used on-site. All pricing must be firm, fixed, and all-inclusive on an F.O.B. destination basis, with freight, handling, and fuel surcharges included in the unit price, and services are to be performed in Texas. The initial contract term runs from execution through June 30, 2027, with three optional one-year renewal periods extending through June 30, 2030, exercisable solely at TxDOT’s discretion, with written notice provided at least 30 days before expiration. The procurement follows an Invitation for Bid format under NAICS code 561720, with responses submitted electronically through the Euna Procurement system by the June 8, 2026 deadline, and must include six mandatory attachments in PDF format, except for the pricing schedule which must be in Excel. Respondents must certify eligibility, compliance with state and federal laws, and that they are not debarred, suspended, or affiliated with sanctioned entities. Key compliance obligations include Buy Texas requirements mandating purchases of Texas-produced materials when competitively priced, adherence to Title VI and other civil rights nondiscrimination statutes, E-Verify enrollment, cyber security training, OSHA standards, and workers’ compensation coverage for all personnel. Insurance requirements include commercial general liability, commercial automobile, and workers’ compensation policies, though performance and payment bonds are not required. Invoicing must occur by the 15th of each month via email attachment in accordance with strict formatting requirements, including PO numbers, EIN or TIN, and line item details, with payment typically processed within 30 calendar days of a correct invoice receipt, contingent on fund availability. TxDOT retains full authority to inspect services at any time and place, including the vendor’s premises, and can terminate for cause or audit records at any point. The