Amendment 5 - Janitorial Services--Maynard, Massachusetts

This contract is a Firm-Fixed Price solicitation for janitorial services at the Federal Emergency Management Agency’s Vehicle Storage Administration Building in Maynard, Massachusetts, issued under solicitation number 1992 as a Total Small Business Set-Aside under NAICS code 561720. The base period of performance is one year, with four additional one-year option periods, making the potential total contract duration five years, with performance beginning on the date of award after contractors complete personnel background investigations, badging, and facility access procedures. The facility spans approximately 50,400 square feet, including 7,061 square feet of carpeted area and 8,682 square feet of tiled area, with cleaning responsibilities focused on office, bathroom, and maintenance bay areas. Services must be performed Monday through Friday between 2:00 p.m. and 7:00 p.m., requiring at least two janitors to complete all tasks, though performance may conclude early if all duties are fulfilled. Annual floor stripping and semiannual carpet cleaning are included within the firm-fixed price, while emergency call-back services must be responded to within one hour and are separately reimbursed. A 20-hour monthly allowance covers miscellaneous utility work, with materials for alterations also reimbursed separately. No industrial bay cleaning is required. A site visit is mandatory for proposal submission, and offerors must submit pricing broken down by base year and each option year. Contractors must comply with strict security protocols, including HSPD-12 compliance, submission of SF-87, FD-258, and SF-85P forms for all personnel, and must ensure all employees are U.S. citizens or lawful permanent residents, with exceptions requiring senior security approval. All personnel must complete CUI training, insider threat training, and OPSEC briefings, with certificates submitted on schedule. The contractor is responsible for maintaining a Quality Control Program, submitting monthly QC reports, and adhering to OSHA, ASHRAE, and NEC standards. Performance is subject to the government’s Quality Assurance Surveillance Plan, with deductions applied for failed inspections as outlined in Figure 1 of the Statement of Work. The evaluation prioritizes service efficiency and staffing methodology over price, using a best-value trade-off approach rather than lowest price technically acceptable. The Contracting Officer and Technical Representative retain authority to reject personnel, require retraining, or enforce service corrections on-site. The solicitation was amended five times, with the most recent update