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Jefferson County Courthouse Elevator Modernization Project

Closed

2020545State & Local

Submission Closed06/01/2026, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 333924

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4 days ago

DEADLINE

in about 2 months

AI Contract Overview

Jefferson County is seeking bids for the modernization of the elevator system at the Jefferson County Courthouse. The project involves replacing, refurbishing, or retaining mechanical and electrical components to enhance reliability, improve fire and life safety features, reduce waiting times, lower energy consumption, decrease operational costs, and facilitate troubleshooting. The existing elevator is a geared traction model with a 4,000-pound capacity and four stops. The scope requires the contractor to manage all subcontractors and provide a turnkey solution, including engineering, electrical, HVAC, fire alarm systems, rigging, and other necessary services. Bids are due by June 16th, 2025, with a mandatory on-site visit beforehand. Work must be completed by June 1st, 2026, with penalties for late completion. The project requires submission of schedules, warranties, maintenance plans, and identification of excluded work as part of the bid documents. The contract includes strict requirements such as a one-year warranty on installed equipment, options for preventative maintenance, and adherence to accessibility and safety codes including ASME and the International Building Code. Specific equipment and features are called out in detail, including seismic reinforcements, safety devices, communication systems, and energy-efficient drives. Bidders must provide performance bonds and demonstrate past project experience. Jefferson County emphasizes fair opportunity for disadvantaged business enterprises and reserves the right to reject any or all bids or waive irregularities. The county also requires bidders to specify any tasks or access that would be the county’s responsibility and submit their schedule and cost proposals in calendar weeks with allowances for mobilization and inspection.

General Info

Jefferson County seeks bids to modernize courthouse elevators with safety, efficiency, and compliance requirements.

Agency

Washington → Jefferson County

NAICS

333924 - Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing

Place of Performance

WA, USA

Set-Aside

NONE

Documents

Jefferson County Courthouse Elevator Modernization Project (Bid 2020545)

6 pages · rfb

High

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed

PostedMay 20

Solicitation

Response DeadlineJun 1

Deadline has passed

Submission Closed

06/01/2026, 12:00:00 AM UTC

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Organization & Contact Information

AgencyWashington → Jefferson County

Contacts1 person available

OfficeN/A

Organization / AgencyWashington → Jefferson County

Office AddressN/A

Contacts

Matt Court

contact@example.gov

+1 (555) 000-0000

Full Description

Bid Number: 2020545Bid Title: Category: Jefferson County Courthouse Elevator Modernization Project Facilities Bid OpportunitiesStatus: OpenBid Recipient: Jefferson County Board of County Commissioners Description: CALL FOR BIDSModernization of the elevator system inclusive of mechanical and electrical components being replaced, refurbished or retained to increase reliability, improve fire and life safety features, decrease waiting time, reduce energy consumption, reduce yearly operational cost and troubleshooting. County Project No. 30120545Bid Notice: Notice is hereby given that the Board of County Commissioners of Jefferson County, State of Washington, will receive sealed bids until 2:00 PM on June 16th, 2025 the Office of the County Commissioners, basement level of the Jefferson County Courthouse, 1820 Jefferson Street, P.O. Box 1220, Port Townsend, Washington, 98368, for modernization of the Jefferson County Courthouse Elevator, County Project No. 30120545. Sealed bids will be opened and read publicly shortly after 2 p.m., in the Jefferson County Commissioners Chambers, basement level of the Jefferson County Courthouse. Interested persons can attend the bid opening.Scope of Work: This Contract provides modernizing the Jefferson County Courthouse elevator. It’s an existing elevator that was modernized years ago and is a Geared (Traction), 200fpm, 4000 lb. capacity, 4 Stops (4 front/0 Rear) elevator with swift controls. This bid is inclusive of contractor to managing and coordination of all subcontractors, inclusive of but not limited to suppliers, Engineering, Electrical, HVAC, Smoke Sensors or Fire System Alarm, Rigging and/or Other to provide a turn key product for Jefferson County. Jefferson County will not be responsible for any of the contractor’s subcontractor management or direction. Contractor to submit for approval and payment periodic key task completions upon contract award, including mobilization. Key tasks must be submitted for review and approval by Jefferson County prior to equipment fabrication for the upgrade. Additional work/tasks are included but not limited to Exhibit “A”. There is no Engineer’s Estimate. On Site Visit: There is a mandatory on-site visit required to bid on this project. The dates available are June 4th, at 9:00 AM or 2:00 PM and , June 5th at 9:00 AM or 2:00 PM. Please contact Matthew Court at +1 (555) 000-0000 to sign up for a date and time. All questions are to be sent to For security reasons, you must enable JavaScript to view this E-mail address. All questions to be submitted for response on or before June 11, 2025. Schedule: The durations and lead time is to be submitted by the contractor with the bid. Timeline to be listed in calendar weeks, i.e. 1-week lead time, 2 weeks to complete, etc. Contractors Schedule to be included in the bid proposal. Work must be completed prior to June 1st 2026. The will be a $100 fee per day compensation to Jefferson County for late completion. Warranty: Contractor warrants any equipment it installs against defects in material and workmanship for a period of one (1) year from the date of the Final Acceptance from Jefferson County. Warranty language to be included in the bid proposal. Preventative Maintenance Program: Contractor to include option for preventative maintenance service in the bid proposal. Option to be provided during normal working hours. To include rates of pay for labor and recommendations for service and monthly, quarterly or yearly cost associated as recommended. Exclusions: Contractor to identify work, access and/or equipment that Jefferson County would provide, inclusive of but not limited to Hoistways and Equipment Rooms, Electrical and Life Safety, Working Hours, Logistics, IT Cloud based platform, etc. Contractor to identify work that would NOT be included in the elevator modernization upgrade for the Jefferson County Courthouse in bid proposal. Bid Documents: Bids must be submitted in accordance the requests in this document. The bid document submitted by the contractor shall be inclusive of the following; cover letter, scope of work; schedule/timeline; warranty; preventative maintenance plan; work not included; working hours; Cost for Temporary use, Inspection and Turnover; IT Platform you will use for elevator; past 5 years project list; mobilization costs; and 9.4% tax with total cost. All bid information will be available on the Jefferson County Website https://www.co.jefferson.wa.us/Bids.aspx Each bid shall be accompanied by a surety bond, postal money order, cash, cashier’s check or certified check payable to the Treasurer of Jefferson County in the sum of five (5%) percent of the bid amount, to be forfeited to Jefferson County by the successful bidder if he/she fails to enter into a contract and file an acceptable Project Surety bond in the amount of 100% of the contract price within ten (10) calendar days of the award. The Board of County Commissioners reserves the right to reject any and all bids and to accept the bid deemed most advantageous to Jefferson County and to waive all informalities in the bidding. The Jefferson County Public Works, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Publication Date: 5/19/2025Jefferson County Website, Port Townsend Leader, MRSC, Seattle Journal of CommerceExhibit “A” Scope of WorkController EqShaker Box (For Group)TAC 32T Controller (Includes options listed below) 24 VDC Signal Voltage Auto Light and Fan Feature Car Independent Service Car Traveling Lantern CircuitryDoor Bypass OperationElectronic Door Detector InterfaceHoistway Access and Enable Monitoring Device ProvisionsDrive 400C (2109CD004) VVVF AC Drive / Regenerative 30RSeismic Operation / Counterweight DerailmentTenant Security OptionRegen Disable (DB Resistors for Emergency Power)Emergency Power (10-D-4A)Machine Room Wiring PackageRemote BCC and Separate Machine Room WiringBCC Panel for Two-way CommunicationTwo-way Communication Machine Room EquipmentMachineTraction Layout - Machine Room Only (Overhead)Hoist Cables, traction steel, preformedSeismic BedplateGeared Machine 40HP AC Motor should include:EncoderBrake switchTraction Sheave and GuardDeflector Sheave and Guard (if applicable)Machine Block up AssemblyIsolationMachine Isolation Seismic Add (44,54,64)Rope lubricators and mounting bracketsRope Gripper Model 626 with Standard PlateGovernorGovernor/Safety Accessory Kit12 Governor without Encoder (includes Tail Sheave)Governor RopeRope Retainers and tail weight tie down for Seismic Conditions Exhibit “A”Scope of Work ContinuedCar Fixtures Smart Rescue Phone 5 StandaloneMain Car Station Includes Options Below Applied panelVandal Resistant Floor Buttons Panel ScrewsDebranded Car Station (No Logo)Cast Braille Plates for Car FeaturesStandard Key Switch PackageFanLightIndependentStopInspection/Hoistway Enable)Emergency Light mounted in COP2004 and later Fire Service Phase II FeaturesHandicap SignalTwo-way Communication Position IndicatorADA Phone System integral with COPSpeaker Pattern for Intercom System/ADA PhoneLocked Service CabinetDefault EngravingsGFI OutletAntique Bronze FinishSeismic Operation JewelEmergency Light Test ButtonVoice AnnunciatorTAC Serial Boards (Main)Card Reader Provisions (Space only)Car Riding Lantern (Vandal Resistant) Hall FixturesHoistway Jamb Braille (Pair of Standard) (# of Floors)Terminal Hall Stations (Surface Mounted) withAppendix O (Polycarbonate insert flame)Fusion (#4 Muntz)2009 & 2010 Elevator Communications Failure addTerminal Hall Stations (Surface Mounted) withAppendix O (Polycarbonate insert flame)Fusion (#4 Muntz)Intermediate Hall Stations (Surface Mounted) withAppendix O (Polycarbonate insert flame)Fusion (#4 Muntz)Exhibit “A”Scope of Work ContinuedMultimedia Monitoring Service Please Provide Options to accomplish this requirement The latest versions of both ASME A17.1 and the International Building Code now require the Purchaser to have video and text messaging capabilities added within the elevator cab for all elevators.