Job Order Contract for Pavement Maintenance

The contract pertains to a Job Order Contract for Pavement Maintenance in San Bernardino County for FY 2025-26, with a maximum value of $1.5 million. It is structured as an indefinite delivery, indefinite quantity (IDIQ) contract, where work is authorized through individual Task Orders issued within a one-year period or until the maximum contract amount is reached. The scope includes pavement repairs, overlays, crack sealing, striping, signage, drainage, and related infrastructure, with work performed at various locations across the county. The contract emphasizes adherence to Caltrans 2023 Standard Specifications and County standard plans, requiring contractors to provide all labor, materials, and equipment, and to coordinate work schedules, safety, and quality control. The contract also mandates compliance with federal and state laws, including prevailing wage, nondiscrimination, and environmental regulations, and requires contractors to register with the County’s eProcurement system and the California Department of Industrial Relations. Bidding is conducted via the County’s electronic procurement portal, ePro, with proposals due by December 4, 2025. Bidders must submit a fully executed proposal, including bid bonds of $150,000, and attach all required certifications, including a D-U-N-S number, noncollusion declaration, and certifications regarding sanctions and prior disqualifications. The contract incorporates numerous special provisions, such as bonds, insurance, personnel training, and unique procedures for modifications and task order awards. Evaluation of proposals relies primarily on a price formula based on adjustment factors for normal and non-normal working hours, with the lowest responsive bid winning the initial award. For individual task orders, selection may also consider past performance, workload, and price reasonableness. The contract emphasizes transparency, with bid openings accessible via webcast, and detailed procedures for payments, inspections, and quality assurance, including final acceptance criteria based on compliance with specifications and work completion. Overall, the contract establishes a comprehensive framework for pavement maintenance services, emphasizing compliance, quality, and efficient project delivery across San Bernardino County.