Justification for Sole Source with Water Treatment & Controls Company

The City of Clermont, through its Public Services Environmental Services department, has issued Request for Information RFI 26-127 to determine the availability of alternative sources for Ragazzini Rotho peristaltic pumps, replacement parts, and hoses. The city is currently pursuing a sole-source procurement with Water Treatment and Controls Company, which is identified as the exclusive representative for these manufacturer-specific components. This procurement is essential for maintaining equipment compatibility and operational support for the city's water and wastewater systems, with an estimated annual expenditure of 15,000 dollars. Interested vendors who can provide equivalent products or services must submit their information electronically via the OpenGov portal by September 10, 2026, and are explicitly instructed not to include pricing in their responses. Suppliers performing work for the city must adhere to strict insurance and compliance standards. Requirements include General Liability and Automobile Liability coverage of 500,000 dollars per occurrence, and Workers Compensation per Florida statutory limits, with the City of Clermont named as an additional insured. Insurance providers must maintain a Best's guide rating of B+:VI or better. Additionally, contractors are responsible for the cost of criminal background checks for all personnel, who must be at least 18 years of age. The contractor must operate as an independent entity, assuming all federal tax responsibilities and providing full indemnification to the city against any losses or damages resulting from their actions.