Lab Information Management Enhanced (LIMS) Operations and Maintenance

The Consumer Product Safety Commission awarded a sole-source, firm fixed-price contract for Lab Information Management Enhanced (LIMS) Operations and Maintenance to LabVantage Solutions, Inc., under FAR 13.5 and justified under FAR 6.302-5(a), due to the proprietary nature of the LabVantage LIMS system. The contract, valued at $908,653.87, covers a five-year period from September 27, 2026, to September 26, 2031, and is performed remotely at the National Product Testing and Evaluation Center in Bethesda, Maryland. The scope includes seven essential functions: system administration and monitoring with a mandatory 99.9% uptime, interface monitoring, installation and patch management, validation testing and documentation, defect remediation, environment synchronization across Development, QA, and Production tiers, and ongoing system optimization and upgrades. Only LabVantage possesses the proprietary source code, technical data rights, and system expertise necessary to perform these tasks, making competition impracticable and third-party support prohibited. The contract imposes strict performance standards centered on data integrity, zero data loss, and seamless integration with JBOSS middleware, though specific regulatory standards like FDA 21 CFR Part 11 or ISO are not explicitly cited. No line-item cost breakdowns, detailed delivery schedules, FOB terms, or packaging requirements are provided, as the effort is entirely service-based and non-physical. The award excludes competitive evaluation, and no key personnel, security clearances, or organizational conflict of interest provisions are detailed, as the sole-source nature inherently limits competition. Invoicing procedures, payment office details, accounting codes, and formal inspection criteria are not specified, and while the contracting office is located in Bethesda, no contracting officer, COR, or COTR contact information is provided. The contract includes options within the total value, with a future market research review planned before expiration to assess potential for competitive bidding.