LABORATORY EQUIPMENT INSPECTION, CALIBRATION AND REPAIR SERVICES

The Department of Transportation’s Federal Highway Administration, through its Central Federal Lands Highway Division, is soliciting quotations under RFQ 6982AF26Q000002 for comprehensive Laboratory Equipment Inspection, Calibration, and Repair Services. This solicitation supports a Blanket Purchase Agreement (BPA) spanning a 19-state region, including Alaska, Arizona, California, Colorado, and others, with an estimated maximum BPA value of $350,000 over a five-year period—comprising one base year and four option years. The BPA is a single-award hybrid contract, blending Firm-Fixed-Price, Time-and-Materials, and Labor-Hour items, aimed at ensuring equipment across multiple Federal Highway Administration locations—including Lakewood, Colorado, and Vancouver, Washington—maintains operational accuracy and compliance through accredited inspection and calibration services. Contractors must hold A2LA accreditation to ISO/IEC 17025 and demonstrate technical capability in diverse measurement areas with traceability to NIST standards, adhering to recognized standards such as AASHTO and ASTM protocols. The procurement follows a best-value trade-off evaluation process considering three equally weighted factors: technical capability, relevant past performance, and price. Submissions require detailed technical proposals along with price lists and past performance data, with the due date set for December 18, 2025. The contract ensures stringent quality control through government inspection and acceptance procedures conducted by a designated Contracting Officer’s Representative at specified locations. The Contractor is responsible for all performance aspects while maintaining non-personal service status, requiring insurance coverage and compliance with government property and stop-work clauses. Packaging, marking, and shipment procedures must follow best commercial practices to safeguard equipment integrity during transit. Payments are processed electronically via the Department of Transportation’s DELPHI/iSupplier system. The BPA allows individual call orders across the service area with each outlining specific deliverables including inspection and trip reports, calibrated equipment, and invoicing. The contract emphasizes timely responsiveness, with call orders issued and performed under the supervision of a Contracting Officer and technical guidance from a COR, reflecting a robust framework for maintenance of critical laboratory equipment supporting federal infrastructure projects.