Landscaping Services for NC Museum of Natural Sciences - Whiteville

The contract involves providing comprehensive landscaping services for the North Carolina Museum of Natural Sciences at Whiteville, with a performance period of one year starting from the final contract execution date, with options for two additional one-year renewals. The scope includes routine lawn maintenance such as mowing, weed eating, debris removal, edging sidewalks, and pruning shrubbery and trees, with specific attention to maintaining the aesthetics of the Nature PlaySpace and surrounding areas. The vendor is responsible for quarterly replenishment of mulch and pine straw in designated garden areas, as well as bi-annual edging and mulching of landscape beds. The contract emphasizes adherence to detailed specifications, including the use of approved herbicides like Round-up™ outside the Nature PlaySpace, and prohibits chemical use within the play area. Work must be performed during designated hours, Tuesday through Saturday, between 8:00 a.m. and 5:00 p.m., with all equipment, labor, and supplies provided by the vendor. Bidding is open to all qualified vendors, with the solicitation posted on June 26, 2025, and bids due by July 9, 2025. The award process will prioritize the lowest responsive bid that meets all specifications, with the possibility of awarding separate line items to different vendors if deemed advantageous. The contract includes detailed administrative requirements, such as designating a contract manager and customer service contact, submitting monthly invoices with detailed line-item breakdowns, and completing post-service checklists. Vendors must hold a North Carolina pesticide license, ensure all personnel are legally authorized to work, and maintain effective communication with the Department’s representatives. The contract also stipulates compliance with federal and state employment verification laws, non-discrimination policies, and prohibits offering gifts to State employees. Performance acceptance hinges on satisfactory work as determined by the Department Contract Manager, with provisions for addressing deficiencies and damages. Overall, the agreement aims to ensure consistent, high-quality landscaping maintenance aligned with the Department’s standards and operational needs.