Laundry and Linen Services in Blackfoot, Idaho

The contract for Laundry and Linen Services in Blackfoot, Idaho, is a fixed-unit cost, indefinite quantity agreement issued by the State of Idaho, specifically through the Department of Health and Welfare, with an initial performance period starting from the effective date and potentially extending up to five years, including renewals. It encompasses comprehensive requirements for hygienic cleaning, timely delivery, and inventory management of linens across Idaho State Hospital South. The scope mandates adherence to state policies, federal regulations such as 42 CFR parts 54 and 45 CFR parts 260 and 1050, and the development of a Quality Assurance Plan, finalized within 90 days of contract start. The procurement process emphasizes lowest price technically acceptable award criteria, requiring bidders to submit a detailed Bid Schedule with unit prices for various linen items, ensuring all items are bid to qualify for consideration. Bids must be submitted electronically via the Idaho Procurement and Supply Management (IPRO) system by October 31, 2025, with strict adherence to submission procedures, including acknowledgment of amendments and use of specified forms. The contractual framework incorporates numerous state-specific clauses and references, including the Idaho Standard Contract Terms and Conditions, and mandates compliance with applicable state and federal laws, including non-debarment, conflict of interest disclosures, and security incident reporting. The agreement emphasizes contractor responsibility for personnel qualifications, internal quality controls, and the proper handling and disposition of property at contract termination. Inspection and acceptance are primarily conducted at the Department’s facility, with the contractor responsible for providing documentation of clean linens, completing inventories biannually, and maintaining quality standards. Payment procedures require detailed invoicing aligned with the contract’s reporting requirements, with payments processed within ten days of receipt of proper documentation. The contract also stipulates that all records are subject to audit and review, and that the contractor must maintain documentation for six years post-contract. Overall, the agreement is governed by Idaho law, with provisions for termination for convenience, and includes specific clauses addressing organizational conflicts of interest, personnel management, and security protocols, ensuring a comprehensive legal and operational framework for service delivery.