Lawn Care and Landscaping at the Beaumont Reserve Fleet

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation is issued as a request for quotation (RFQ) under solicitation number DTMA-93-Q-2013-0002. This requirement is a small business set aside and the NAICS code is 561730. The Department of Transportation (DOT) Maritime Administration (MARAD) Beaumont Reserve Fleet (BRF) intends to procure services to provide lawn care and landscaping within the Beaumont Reserve Fleet. STATEMENT OF WORK Contractor shall provide all necessary labor, materials, equipment, and supervision to maintain lawns and grounds at Beaumont Reserve Fleet as follows: Objective: Healthy, well-maintained lawn and grounds creating a positive first impression. Scope: The contractor and workers shall be able to speak and understand English. All workers shall have valid citizenship or eligibility to work within the United States of America. Company shall be insured and bonded. Contractor shall furnish all necessary supplies, labor, and tools as well as all mowing and transportation equipment required to perform the services as described. Part 1 - General 1.1 Description: Provide all labor, materials, supervisors, and equipment necessary to maintain lawns and grounds as per this Scope of Work and attached maintenance schedule. 1.2 Location of Work: All work is to be completed at the following facility, Beaumont Reserve Fleet, 2600 Amoco Road, Beaumont, Texas, 77705. 1.3 Hours of Operation: All mowing will be done during daylight hours beginning no earlier than 0800 hour and completed no later than 1500 hour. No work will be performed on Saturdays, Sundays, or Federal holidays. 1.4 Zone and Areas of Coverage: The Contractor is responsible for entire grounds of Beaumont Reserve Fleet plus grass around sign near highway 347 up to the fire hydrant, around first set of cattle's guard off Hwy 347 and around dumpster pad. 1.5 Inspection and Acceptance: Grounds will be inspected after each job completion. Contractor will be inform if any discrepancies. The contractor is required to resolve any discrepancies in a timely manner. 1.6 Conduct of Employees: The contractor shall be responsible for the conduct of their employees while they are on government property. The contractor shall maintain satisfactory standards of employee competency, conduct, appearance, integrity, and shall be responsible for taking corrective action with employees as may be necessary when discrepancies occur. 1.7 Safety: All personnel operating mechanized equipment shall be fully qualified to operate the equipment they will be using. All equipment operators shall wear safety protection equipment as recommended by the equipment manufacturer and as required by OSHA. Part II - Execution 2.1 Mowing: All lawn within the area shall be cut to a height of 4 inches. It should be noted that certain area of dense grass may require more than one (1) mower pass to meet the quality standards set forth herein for each mowing cycle. For this Scope of Work, the heavy growing season shall be considered from April through September 30. 2.2 Weed Eating: The contractor shall weed eat around all shrubs, flower beds, trees, enclosures, buildings, fence lines, and all areas that are not accessible to mowing equipment and weed eat inside and around transit warehouse and contractors parking lot. 2.3 Edging: The contactor shall edge all walks, drives, and curbing leaving a clean smooth edge. 2.4 Trimming and Pruning: The contractor shall trim all hedges to maintain a neat uniform appearance. 2.5 Cleanup: The contractor shall rake all leaves and pine straw, pick up litter in parking lot and inside fence area remove all clippings and dirt from all streets, drives and walks, use grass catcher, mulching mowers or otherwise pickup, remove and dispose of all accumulations of grass clipping on all lawns. 2.6 De-Weed: The contractor shall remove all grass out of the seams and cracks in sidewalk, curbs and parking lot. 2.7 Pesticide: The contractor shall apply pesticide to ant hills to rid grounds of ants. 2.8 Fertilization: The contractor shall apply fertilizer to lawn two (2) times a year within a Twelve (12) month period. Period of Performance: The period of performance shall be from the effective date of January 2013 through December 2013. Service Performance: January 2 Cut July 4 Cuts February 2 Cuts August 4 Cuts March 2 Cuts September 4 Cuts April 4 Cuts October 2 Cuts May 4 Cuts November 2 Cuts June 4 Cuts December 2 Cut Option year 1 period of Performance: Period of Performance: The period of performance shall be from the effective date of January 2014 through December 2014. Option year 2 period of Performance: Period of Performance: The period of performance shall be from the effective date of January 2015 through December 2015. Wage Rates: The applicable wage rates can be downloaded from http://www.wdol.gov/wdol/scafiles/std/05-2505.txt CLAUSES/TERMS: The following FAR provisions and clauses apply to this solicitation and are incorporated by reference: 52.212-1, Instructions to Offerors - Commercial Items (FEB 2012); 52.212-3 Offeror Representations and Certifications-Commercial Items (APR 2012). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision. After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications Commercial Items have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation including the NAICS code referenced for this solicitation, as of the date of this offer and are incorporated in this offer by reference; 52.212-4 Contract Terms and Conditions-Commercial Items (FEB 2012) and 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders (AUG 2012), Within 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders, the following clauses apply and are incorporated by reference:); 52.219-6 Notice of Total Small Business Set Aside (Nov 2011); 52,223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011); 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (MAR 2007), 52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010), 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003), 52.222-41 Service Contract Act of 1965 (NOV 2007). Parties responding to this solicitation may submit their quotation in accordance with their standard commercial practice (e.g. company letterhead, formal quote form etc.) but MUST include the following information: 1) Complete company name, mailing and remittance addresses, 2) Quote , 3) Prompt payment terms, 4) Delivery schedule, 5) Taxpayer ID number, and 6) Duns# and Cage Code. Responses to this Request for Quotation (RFQ) should be directed to the Department of Transportation via email to contact@example.gov, phone +1 (555) 000-0000 or fax to +1 (555) 000-0000 no later than 18 December 2012 by 3:00 p.m. local time. Reference: DTMA-93-Q-2013-0002 on your RFQ. Award will be fixed price. Award will be made to the lowest priced responsible offeror submitting a quote which conforms to this RFQ. IN ORDER TO RECEIVE AN AWARD, YOU MUST BE REGISTERED IN SAM AND YOUR ACCOUNT MUST BE ACTIVE. TO REGISTER, GO TO WWW.SAM.GOV.