Lawn, Landscaping, and Grounds Maintenance Services for Multiple Robeson Community College Campuses

Robeson Community College is seeking competitive proposals from qualified vendors to deliver comprehensive lawn, landscaping, and grounds maintenance services across multiple campuses, including the main campus, Comtech Campus, Emergency Services Training Center, and Green Grove School. The contract, valued between 500,000 and 1,500,000 dollars, emphasizes the provision of labor, supervision, equipment, and supplies to ensure consistent upkeep of landscaped areas, hard surfaces, and related facilities. The scope encompasses tasks such as mowing, pruning, mulching, herbicide application, debris removal, and weather-related adjustments, with performance standards aligned with industry best practices and North Carolina regulations. The procurement process is formal, requiring detailed proposals submitted electronically via the North Carolina Electronic Vendor Portal by December 3, 2025, with evaluation criteria heavily weighted toward technical merit (80%) and cost (20%). The technical evaluation considers vendor experience, references, project organization, and approach, with the award based on best value through a trade-off process. The solicitation includes attachments for cost proposals, vendor instructions, general terms and conditions, HUB participation, references, work location details, financial certification, and campus maps. Contract administration provisions specify that invoices must be submitted electronically, with payment contingent upon inspection and acceptance at the performance sites. The contract incorporates strict requirements for background checks, key personnel approval, and organizational conflict of interest mitigation. Vendors must demonstrate compliance with North Carolina licensing and pesticide application requirements, provide detailed staffing and location information, and adhere to specified standards for quality and safety. The agreement emphasizes transparency, accountability, and performance oversight, with designated points of contact for contract management and ongoing communication. Overall, the contract aims to secure a reliable, qualified partner capable of maintaining the college’s grounds to high standards while ensuring compliance with all applicable regulations and contractual obligations.