Leadership Conference

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number FA6703-09-T-0002 is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures under FAR Part 13. Clauses and provisions may be accessed via the Internet at http://farsite.hill.af.mil. It is the offeror's responsibility to be familiar with applicable clauses and provisions. This acquisition is being solicited on an unrestricted basis. The North American Industry Classification System (NAICS) code is 721110 with a small business size standard of $6,500,000.00. The Leadership Conference will be held in Atlanta, Georgia, from 2-5 April 2009. Interested parties must quote on all items. Partial quotes will not be accepted. Only one (1) award will be made as a result of this combined synopsis/solicitation. The following accommodations and services listed below are required by 22 AF, Dobbins ARB, Georgia: Contract Line Item Number (CLIN) 0001 - One (1) Lump Sum, Conference (Hotel) Facility Fee: DESCRIPTION: The contractor shall provide a facility for the purpose of hosting a Leadership Conference from 2 April - 5 April 2009. Facility fee is to include the cost for conference rooms, telephone, fax, internet connectivity, printing capability, logistical (command) support center, and set-up, serving and clean-up of banquet tentatively scheduled for Saturday, 4 April 2009. Hotel must be capable of accommodating 750 total attendees in the main conference room from Thursday through Sunday (2 April - 5 April 2009). In addition, the hotel shall provide twenty-six (26) smaller rooms for individual breakout sessions to accommodate and seat 25-30 attendees from 2 April - 5 April 2009. The main conference room may be partitioned and used to create separate breakout rooms, but only at the discretion of Government after briefings have concluded. Conference (Hotel) Facility must be within a 5-mile radius of Dobbins Air Reserve Base, Marietta, GA. The hotel shall provide a private area for a banquet tentatively scheduled on Saturday, 4 April for 500 - 750 attendees. The hotel shall provide 100 - 150 parking spaces from 2 - 5 April 2009 for conference attendees/staff. Additionally, the Government will require 430 (estimated)daily (Thursday, Friday, Saturday) rooms for overnight lodging which will be billed separately by each attendee. Conference attendees will make their own room reservations. Conference attendees will confirm reservation using a personal or government credit card. Each attendee shall arrange payment and pay for their room and potential incidental charges individually. Hotel will provide 22 AF/ with list of confirmed conference attendees upon request. The hotel shall provide and set-up a room to designate as a logistical (control) support center to include telephone and phone line for communication, fax machine, internet connectivity, printer with printing capability, laptops, workstations, tables, and chairs from 2 -5 April 2009. Contract Line Item Number (CLIN) 0002 - One (1) Lump Sum, Refreshments: DESCRIPTION: Contractor shall provide refreshments for AM, Mid AM, and PM from Friday through Sunday (3 - 5 April 2009) for 500 (estimated) conference attendees. Refreshments shall consist of soft drinks, water, coffee, tea, juice, bagels, pastries and fruit, etc. (Coffee will be available 7:00 A.M. to 4:30 P.M.). Contract Line Item Number (CLIN) 0003 - One (1) Lump Sum, Audiovisual Support for the Conference: DESCRIPTION: Contractor shall provide audiovisual support for the large conference as well as the 26-30 breakout rooms from Thursday through Sunday (2 April - 5 April 2009). The contractor shall provide comprehensive projection/screen/sound system for the large conference room as well as the 26 individual breakout rooms. Laptop computer shall be used to interface with the projectors in the Main Conference Room. Contractor shall provide all labor, material, and equipment to video tape the conference on 3 & 5 April 2009. The Government will award a purchase order resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, is most advantageous to the Government. The following factors shall be used to evaluate offers: pricing and technical acceptability (required accommodations, service, etc.). In determining the best value, the government will consider the following: location/proximity to Dobbins Air Reserve Base and restaurants, quality, and the facility (hotel layout, size of rooms, acoustics in ballroom, etc). Quotes are to include any discount terms. All quotes shall meet all instructions put forth in this combined synopsis/solicitation. Award will be made to a single source. Reference the solicitation number on the quote. All interested parties may submit a written quote/proposal to 94 CONF/LGC, 1538 Atlantic Avenue, Dobbins ARB, GA 30069-4824. Quotes may also be submitted electronically to stephanie.campbell@dobbins.af.mil or tyrone.lewis@dobbins.af.mil or via FAX to (678) 655-5612. All quotes are to be received NLT 2:00 p.m. EST, 19 November 2008 electronically. Oral quotes will not be accepted. The offerors responding to this requirement must include a completed copy of the provisions at FAR 52.212-3, Offeror Representation and Certifications Commercial Items (Jun 2008), DFARS 252.212-7000, Offeror Representation and Certifications Commercial Items (Sep 2008). Clauses and provisions may be accessed via the Internet, https://farsite.hill.af.mil. The following clauses and provisions are incorporated by reference IAW FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) and remain in full force in any resultant purchase order. FAR 52.212-1, Instruction to Offerors Commercial Items (Jun 2008), applies to this acquisition. FAR 52.212-2, Evaluation - Commercial Items applies -Best Value. The clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items (Feb 2007), is incorporated into this RFP and is an addendum to add the following clause: FAR 52.204-7 Central Contractor Registration (Apr 2008). FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order Commercial Items (Sep 2008)(Deviation) is incorporated in to this RFP and the following clauses within FAR 52.212-5, paragraph (b) are applicable: FAR 52.219-28, Post Award Small Business Program Representation (Jun 2007), FAR 52.222-3, Convict Labor (June 2003), FAR 52.222-19, Child Labor- Cooperation with Authorities and Remedies (Feb 2008) (E.O. 13126), FAR 52.222-21, Prohibition of Segregated Facilities (Feb 1999), FAR 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246), FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006) (38 U.S.C. 4212), FAR 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793), FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006) (38 U.S.C. 4212); FAR 52.222-50, Combating Trafficking in Persons (Aug 2007) (22 U.S.C. 7104(g); FAR 52.222-41, Service Contract Act 1965, as amended (Nov 2007), flowed down required for all subcontracts subject to the service Contract Act of 1965. FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989), FAR 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration (Oct 2003) (31 U.S.C. 3332); FAR 52.233-3, Protest After Award (Aug 1996); DFARS 252.232-7003, Electronic Submission of Payment Request (Mar 2008) (10 U.S.C. 2227). DFARS 252.204-7004 Alternate A (Sep 2007) are also applicable. The following Defense FAR Supplement (DFARS) clauses apply to this solicitation and are incorporated in full text: DFARS 252.212-7000, Offeror Representations and Certifications - Commercial Items; DFARS 252.212-7001, Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Applicable To Defense Acquisitions Of Commercial Items; within DFARS 252.212-7001, the following clauses apply: DFARS 252.225-7001, Buy American Act and Balance of Payment Program; 252.232-7003, Electronic Submission of Payment Requests. The clause at AFFARS 5352.201-9101 (AUG 2005), Ombudsman, applies. (Ombudsman for this acquisition is Ms. Marsha R. Denning, HQ AFRC/A7K, 155 Richard Ray Blvd, Robins AFB, GA, 31098-1635, phone: (478)327-1607 email: marsha.denning@afrc.af.mil.) All offerors must be registered in Online Representation & Certification (ORCA) https://orca.bpn.gov at the time of quote submittal. All responsible offerors must be registered in the Central Contractor Registration database at www.ccr.gov in order to be considered for award. WIDE AREA WORK FLOW - RECEIPT AND ACCEPTANCE (WAWF-RA) ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS IN ACCORDANCE WITH DFARS 252-232.7003, USE OF ELECTRONIC PAYMENT REQUESTS IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR FEES TO USE WAWF. Requests for payment must be submitted electronically via the Internet through the Wide Area Work Flow-Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Ensure when submitting invoice(s) the line item numbers on the electronic invoice match the line item numbers on the contract/purchase order. Wage Determination No. 05-2133 (Rev.-5) dated 6/17/2008 applies (see attachment 1) to this requirement.